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Home My WebLink AboutPR 19992: TEXAS COMMISSION ON ENVIRONMENTAL QUALITY, FEES/PERMITS City of ort rthu Texas INTEROFFICE MEMORANDUM DATE: November 13, 2017 TO: The Honorable Mayor and City Council THROUGH: Brian McDougal, City Manager FROM: Jimmie Johnson, Ph.D., Assistant City Manager RE: PR 19992 --Texas Commission on Environmental Quality, Fees/Permits Introduction: The intent of this Agenda Item is to obtain City Council's support for City Manager to approve payment to Texas Commission on Environmental Quality,totaling$95,227.11 for permit fees pertaining to City of Port Arthur Main Wastewater Treatment Plant ($74,307.10/Invoice # CWQ0053044), Port Acres WWTP and Sabine Pass WWTP ($20,920.01/Invoices CWQ0053046 and CWQ0053045). Background: Senate Bill 818 requires a comprehensive water quality assessment(evaluation) in each river basin in Texas(Texas Water Code§26.0135). Senate Bill 818 requires the TCEQ to recover the reasonable costs of the assessment program from wastewater and water use permit holders. City of Port Arthur holds three(3)permits--for the Main,Port Acres,and Sabine Pass Sewer WWTP.The permitted daily average flow and maximum pollutant loading are used as the basis for calculating these fees. Budget Impact: Funds are budgeted and available in the Utility Operations Department,Wastewater Treatment Division, Account No. 410-1256-532.59-01. [Staff is not affected.] Recommendation: It is recommended that City Council approve P.R.No. 19992, which approves payment of these State mandated fees, as billed by TCEQ. "Remember, we are here to serve the Citizens of Port Arthur" P.R. No. 19992 11/13/17 to RESOLUTION NO. A RESOLUTION APPROVING PAYMENT IN THE NOT TO EXCEED AMOUNT OF$95,227.11 FOR THE TCEQ ANNUAL CONSOLIDATED WATER QUALITY ASSESSMENT FEES FOR ALL THREE (3) WASTEWATER TREATMENT FACILITIES IN THE CITY OF PORT ARTHUR. UTILITY OPERATIONS DEPARTMENT, WASTEWATER TREATMENT DIVISION,ACCOUNT NO. 410-1256-532.59-01. WHEREAS,the Texas Commission on Environmental Quality(TCEQ),in accordance with Section 26.0135 of the Texas Water Code, requires a comprehensive water quality assessment(evaluation)in each river basin in Texas. Section 26.0135 of the Texas Water Code requires TCEQ to recover the reasonable costs of the assessment program from wastewater permit and water use permit holders. This fee is based on the permitted flow limits (daily average flow)and traditional pollutant limits,without regard to the actual amount or quality of any discharge for the permitted facility. This total fee also consolidates the annual wastewater inspection fees. The total fee (Exhibit A) is $95,227.11 for all three (3) wastewater treatment facilities in the City of Port Arthur; and, WHEREAS, the Mayor and City Council of the City of Port Arthur are requested to authorize payment of funds for the Consolidated Water Quality Assessment Fees totaling $95,227.11, payable to Texas Commission on Environmental Quality(TCEQ), as billed; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the Mayor and City Council approve payment for a total of $95,227.11 as required by the Texas Commission on Environmental Quality(TCEQ)as delineated in Exhibit "A"; and, P. R. No. 19992 11/13/2014 to Page 2 of 3 THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of A.D., 2017 at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES: Mayor Councilmembers: NOES: Derrick Freeman Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: t ' AleriA v. Tizeno W `i City Attorney , APPROVED FOR ADMINISTRATION: Brian McDougal City Manager P. R. No. 19992 11/13/2014 to Page 3 of 3 Jimmie Johnson, Ph.D. Asst. City Manager APPROVED FOR THE AVALABILITY OF FUNDS: Cli 'en Williams, CPPB Purchasing Manager (,..2... : y,/ Andrew asquez, C A Director of Finance EXHIBIT A (Invoice& Fee Assessments for Main, Port Acres, and Sabine Pass Plants) TEXAS COMMISSION ON INVOICE COMPANY: CITY OF PORT ARTHUR `= ENVIRONMENTAL QUALITY ACCOUNT: 23006479 DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 23006479 OCT11 ,17 0.00 0.00 74,307.10 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 , 17 CWQ0053044 PERMIT 0010364001 FY18 74,307. 10 74,307. 10 PERMIT , 61 = CITY Or PORT A:- f"( :- f`r OPERA RECEIVES W4TrR/SEV UTtLtTY OPERAi)I OCT 3 1 i7 R NOV 2 7017 Admin.-CityHTIaH ECEIe P SERVICE CEN=H-'� ,s UTILITY OPERATIONS Admin.-City Hall Please return the original coupon with payment. For questions concerning 74,307.10 calculations or site location, please call 512-239-4671 . See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT T T t INCLUDE ACCOUNT NUMBER ON CHECK TCEQ VIPP Form AR41A 02-17-2011 OCT1 1 , 17 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 23006479 74,307. 10 TEXAS COMMISSION ON CHECK HERE IF YOUR ADDRESS HAS CHANGED. ENVIRONMENTAL QUALITY PLEASE INDICATE ADDRESS CHANGE ON BACK INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR LUCY LANE/DONALD STANTON-UTL PO BOX 1089 0023006479 1533360 00074307101130171 PORT ARTHUR TX 77641 -1089 PAYMENT INFORMATION ► I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES I DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN THE ENVELOPE ENCLOSED. Your check,certified check or money order should be made payable to the Texas Commission on Environmental Quality. Please include your account number on your check to ensure that payment is properly credited.You may also pay this account in full by credit card or electronic check using the following internet address: www.tceq.texas.gov/epay/ If you think your billing is wrong,or if you need more information about a transaction,please address your questions to: Texas Commission on Environmental Quality Financial Administration Division,MC-214 P.O.Box 13088 Austin,Texas 78711-3088 In your correspondence,please give us the following information: 1.Your name and account number 3.The date and reference number of the transaction(s)in question 2.The dollar amount of the suspected error 4.Description of the suspected error The payment due date is 30 days from the invoice date.Penalty and interest charges assessed will be adjusted for fees not due.Failure to pay by the due date may result in return or denial of applications for licenses,permits,registrations, and certifications. *** For technical questions,please call the telephone number on the front of bill.For accounting questions,please call: *** Petroleum Storage Tank Fees (UST&AST) 512/239-0366 (VCP,ILP,RLA,FTA) 512/239-0548 (HW G,NWG,HWF,NWF) 512/239-0343 Waste Fees (SWD,WMS,SWM) 512/239-0366 (WMB,BLP,SDP,WTR) 512/239-0366 (TOX) 512/239-0366 (GPS,GPW,PHS) 512/239-0355 Water Fees (BWM,CRW,RGR,STX) 512/239-0355 (CWQ,WQA,WWI,WWIR,EAP) 512/239-0355 (WUF) 512/239-0366 Air Fees (AEF,EIF) 512/239-0366 Admin Penalties (CAV,DCP,WDV,WQV,QWV) 512/239-0548 Dry Cleaning Fees (DCR) 512/239-0343 TCEQ VIPP FORM AR41A1 02-17-2011 EXPLANATION OF CHARGES The basis for each charge is identified by the facility,permit,application or other appropriate activity. The state fiscal year(FY)and the quarter of the year(QTR)to which the payment will be credited are shown where applicable. Delinquent fees are subject to a penalty of 5%per month for the first two months after the due date,after which an interest charge for CY 2017 of 4.75%per annum will be assessed. Delinquent administrative penalties are assessed interest charges at a rate of 6%per annum beginning 30 days after the due date. In accordance with Government Code 2107.003(d),collection costs up to 30%may be assessed. TCEQ understands the account party may be a debtor in a pending bankruptcy proceeding.The portion of this invoice,if any,that represents pre-petition fees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor.TCEQ will file an appropriate proof of claim with the bankruptcy court for such pre-petition fees.Any post-petition fees due and owing as shown on this invoice should be paid in accordance with this invoice. IMPORTANT: TO CHANGE A PLEASE INDICATE BILLING ADDRESS CHANGE BELOW BILLING ADDRESS FOR A GPS OR GPW FEE(SEE INVOICE Address: DESCRIPTION ON FRONT SIDE), CALL 512/239-4671 FOR GPW& City: CALL 512/239-3700 OR EMAIL SWPERMIT@TCEQ.TEXAS.GOV State&Zip Code: FOR GPS Phone: ( ) FAX: ( Note:TO CHANGE ACCOUNT NAME, ( A CORE DATA FORM MUST BE SUBMITTED.) TEXAS COMMISSION ON ENVIRONMENTAL QUALITY PO BOX 13089 AUSTIN TX 78711-3089 1111111111.1111111.11111111111.11111111111111111111111111.1111 AP- Account Account Receivable No.: 23006479 Billing Customer: CITY OF PORT ARTHUR Permit/Registration No.: WQoo1o364001 Customer Name: CITY OF PORT ARTHUR Facility/Site Name: CITY OF PORT ARTHUR MAIN WWTP Authorization Type: PUB DOM WW Flow: Sum of Contaminated Flow Limit: 9.2 Sum of Uncontaminated Flow Limit: 0 Total Flow Assessment: $7820 Pollutants: Sum of Oxygen Demand(lbs/day): 1535 Sum of Suspended Solids (lbs/day): 1535 Sum of Ammonia(lbs/day): o Sum of Heat (temperature): o Total Pollutants Fee Assessment: $46050 Facility Indicators used to determine the total assessment: Aquaculture: NO Stormwater Only: NO 0 Stormwater Fee: NO o EPA Facility Classification: MAJOR 2000 Facility Toxic Rating: Facility Disposal Method: DISCHARGE 0% Reduction ?.., Facility Operational Status: ACTIVE o% Reduction Multiplier: 1.33 Total Permit Fee: $74307.1 Extension data used to determine the fee assessment: Extension Name Uncontam Flow Contam Flow Oxygen Demand TSS Ammonia Heat 0 0 0 0 0 0 12428 OTFL 001 TPDES o 9.2 1535 1535 0 0 Total Assessment: $74307.1 2662 Fro m:G=rayson Armature Works 409 882 9287 10/05/2017 09:-11 #231 P-004/004 • Balance rotor • Reassemble motor using customer furnished bearings nd seals • Record final megger test on stator windings • Bolt motor to a vibration-isolated test bed for testing • Test run motor at full voltage - Observe and document thecllowing: • Phase current • Voltage • RPM and rotation • Vibration at both bearing hcsusurrgs in the horizontal, verticz and axial planes • Bearing temperatures • Spray paint exterior of motor and prepare motor for shipment • Transport motor to customer site • Provide report of inspections and tests Additional work scope: Replace bearings with new Straight Time Repair Price — $3,719.00 Delivery — 7 to8 working days ARO Overtime Repair Price -- $5,052.00 Delivery— 5 to 6 days ARO In the event that any additional electrical and/or mechanical defects ar- discovered during the course of repairs, these repairs will be quoted in addition to the above quoted price. Thank you for the opportunity to quote these repairs. I look forward to favorable response and would welcome the opportunity to work with you on thee' motors. If I can be of further service, please call. t! Sincerely, Sandy Jones 409-882-9112 GRAYsti ti This propos-al is made i}'4 accord rrce with' =.utts'r`3,ayS0il'iris�5'i e i rrm:anti Conditions ;•'- 1 / q1? z WWI E = TEXAS COMMISSION ONINVOICE\ /O' COMPANY: CITY OF PORT ARTHUR 1111116,4* ENVIRONMENTAL QUALITY V ACCOUNT: 23001924 DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUN r NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 23001924 OCT11 ,17 0.00 0.00 20,920.01 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 , 17 CWQ0053046 PERMIT 0010364010 FY18 2, 335 . 75 2,335.75 PERMIT OCT31 , 17 CW00053045 PERMIT 0010364002 FY18 18,584.26 20,920.01 PERMIT • RECEIVED OCT 2 5 2-7 I, UTILITY OPERATIONS 1.00- Admin.-City Hao CITY OF PORTA, 7"-. UTILITY OPEFATIONS RECEIVED WATER/ -r OCT 2 6 2017 RECEIVED SERVICE C71\11 _R UTILITY OPERATIONS Admin.-City Hall Please return the original coupon with payment. For questions concerning 20,920.01 calculations or site location, please call 512-239-4671 . LeLIEZRSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. I PLEASE PAY THIS AMOUNT T t? iNCLU)E ACCOU:"'T NUMBER ON CHECK TCEQ VIPP Form AR41A 02-17-2011 OCT1 1 , 17 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 23001924 20,920. 01 TEXAS COMMISSION ON 111CHECK HERE IF YOUR ADDRESS HAS CHANGED. ENVIRONMENTAL QUALITY PLEASE INDICATE ADDRESS CHANGE ON BACK `. INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR PO BOX 1089 0023001924 1533360 00020920011130177 PORT ARTHUR TX 77641 -1089 PAYMENT INFORMATION I I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES I DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN THE ENVELOPE ENCLOSED. Your check,certified check or money order should be made payable to the Texas Commission on Environmental Quality.Please include your account number on your check to ensure that payment is properly credited.You may also pay this account in full by credit card orralectronic,check using the following internet address: www.tceq.texas.gov/epay/ If you think your billing is wrong,or if you need more information about a transaction,please address your questions to: '! Texas Commission on Environmental Quality Financial Administration Division,MC-214 P.O.Box 13088 Austin,Texas 78711-3088 In your correspondence,please give us the following information: 1.Your name and account number 3.The date and reference number of the transaction(s)in question 2.The dollar amount of the suspected error 4.Description of the suspected error The payment due date is 30 days from the invoice date.Penalty and interest charges assessed will be adjusted for fees not due.Failure to pay by the due date may result in return or denial of applications for licenses,permits,registrations, and certifications. *** For technical questions,please call the telephone number on the front of bill.For accounting questions,please call: *** Petroleum Storage Tank Fees (UST&AST) 512/239-0366 (VCP,ILP,RLA,FTA) 512/239-0548 (HWG,NWG,HWF,NWF) 512/239-0343 Waste Fees (SWD,WMS,SWM) 512/239-0366 (WMB,BLP,SDP,WTR) 512/239-0366 (TOX) 512/239-0366 (GPS,GPW,PHS) 512/239-0355 Water Fees (BWM,CRW,RGR,STX) 512/239-0355 (CWQ,WQA,WWI,WWIR,EAP) 512/239-0355 (W U F) 512/239-0366 Air Fees (AEF,EIF) 512/239-0366 Admin Penalties (CAV,DCP,WDV,WQV,QWV) 512/239-0548 Dry Cleaning Fees (DCR) 512/239-0343 TCEQ VIPP FORM AR41A1 02-17-2011 EXPLANATION OF CHARGES The basis for each charge is identified by the facility,permit,application or other appropriate activity. The state fiscal year(FY)and the quarter of the year(QTR)to which the payment will be credited are shown where applicable. Delinquent fees are subject to a penalty of 5%per month for the first two months after the due date,after which an interest charge for CY 2017 of 4.75%per annum will be assessed. Delinquent administrative penalties are assessed interest charges at a rate of 6%per annum beginning 30 days after the due date. In accordance with Government Code 2107.003(d),collection costs up to 30%may be assessed. TCEQ understands the account party may be a debtor in a pending bankruptcy proceeding.The portion of this invoice,if any,that represents pre-petition fees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor.TCEQ will file an appropriate proof of claim with the bankruptcy court for such pre-petition fees.Any post-petition fees due and owing as shown on this invoice should be paid in accordance with this invoice. IMPORTANT: TO CHANGE A PLEASE INDICATE BILLING ADDRESS CHANGE BELOW BILLING ADDRESS FOR A GPS OR GPW FEE(SEE INVOICE Address: DESCRIPTION ON FRONT SIDE), CALL 512/239-4671 FOR GPW& City: CALL 512/239-3700 OR EMAIL SWPERMIT@TCEQ.TEXAS.GOV State&Zip Code: FOR GPS Phone: ( ) FAX: ( Note:TO CHANGE ACCOUNT NAME, ( A CORE DATA FORM MUST BE SUBMITTED.) TEXAS COMMISSION ON ENVIRONMENTAL QUALITY PO BOX 13089 AUSTIN TX 78711-3089 IIIIIIIIII11.11I1111111111111111111111111111111.11111111111111 Account Receivable No.: 23001924 Billing Cusiomer:1CITY OF PORT ARTHUR Permit/Registration No.: WQoo10364002 Customer Name: CITY OF PORT ARTHUR Facility/Site Name: PORT ACRES WWTP Authorization Type: PUB DOM WW Flow: Sum of Contaminated Flow Limit: 2.75 Sum of Uncontaminated Flow Limit: o Total Flow Assessment: $2337.5 Pollutants: Sum of Oxygen Demand (lbs/day): 229.35 Sum of Suspended Solids (lbs/day): 344.02533 Sum of Ammonia (lbs/day): 69 Sum of Heat(temperature): o Total Pollutants Fee Assessment: $9635.63 Facility Indicators used to determine the total assessment: Aquaculture: NO Stormwater Only: NO o CITY OF PORT,lF2Tt MLR Stormwater Fee: NO 0 UTILITY OPERATIONS EPA Facility Classification: MAJOR 2000 WATER/SEWER Facility Toxic Rating: o 0 OCT 2 6 2017 Facility Disposal Method: DISCHARGE o% Reduction Facility Operational Status: ACTIVE o% Reduction RECEIVED Multiplier: 1.33 SERVICE CENTER Total Permit Fee: $18584.26 Extension data used to determine the fee assessment: Extension Name Uncontam Flow Contam Flow Oxygen Demand TSS Ammonia Heat 0 0 0 0 0 0 12221 OTFL 001 TPDES o 2.75 229.35 344.02533 69 0 Total Assessment: $18584.26 530 Account Receivable No.: 23001924 Billing Customer? CITY OF PORT ARTHUR Permit/Registration No.: WQoo10364010 Customer Name: CITY OF PORT ARTHUR Facility/Site Name: SABINE PASS WWTP Authorization Type: PUB DOM WW Flow: Sum of Contaminated Flow Limit: 0.3 Sum of Uncontaminated Flow Limit: o Total Flow Assessment: $255 Pollutants: Sum of Oxygen Demand(lbs/day): 50.04 Sum of Suspended Solids (lbs/day): 50.04 Sum of Ammonia (lbs/day): o Sum of Heat(temperature): o Total Pollutants Fee Assessment: $1501.2 Facility Indicators used to determine the total assessment: Aquaculture: NO Stormwater Only: NO o Stormwater Fee: NO o CITY EPA Facility Classification: MINOR o tmLINO,Rra•Rta.it.ip, e j3'�Qv . wATEh?� Facility Toxic Rating: o o srlivE Facility Disposal Method: DISCHARGE o% Reduction OCT 2 6 Facility Operational Status: ACTIVE o% Reduction 2017 Multiplier: 1.33 RECE!VEE Total Permit Fee: $2335.75 SERA/ CENTEr Extension data used to determine the fee assessment: Extension Name Uncontam Flow Contam Flow Oxygen Demand TSS Ammonia Heat 0 0 0 0 0 0 12709 OTFL 001 TPDES 0 0.3 50.04 50.04 0 0 Total Assessment: $2335.75 531 1:11X Ur YVK1 HttLr1UX tv.Lo—cv i uvLaa:.i DETAIL EXPENDITURES - BY DIVISION ADOPTED ACCOUNT NUMBER ACCOUNT DESCRIPTION 16-17 ADPT PHOTO EDITING (2 COMPUTERS) 500 500 Mt-1256-532.59-01 REGULATORY FEES 90,9 t J30 4 Over LEVEL TEXT Ti XT AMT ADPT MAIN PLANT, PORT ACRES, AND SABINE REG FEES 90, 923 90, 923 410-1256-532.61-01 ELECTRICITY 290, 000 LEVEL TEXT Ti XT AMT ADPT MAIN PLANT, PORT ACRES, AND SABINE ELECTRICAL BILL 290, 000 290, 000 410-1256-532 .61-03 COMMUNICATIONS 6, 000 LEVEL TEXT IXT AMT ADPT AT&T PHONE, VERIZON PHONE, VERIZON HOTSPOT 6, 000 6, 000 * Contractual Services 490, 923 410-1256-532 .92-00 EQUIPMENT 333, 800 LEVEL TEXT EXT AMT ADPT URGENT REBUILD OF PORT ACRES CENTRIFUGE 60, 000 REBUILD M.P. TRICKLING FILTER PUMPS (2) 30, 000 SUPPLIES NEEDED TO RESTART ONSITE LABORATORY INCLUDING N.E.L.A.C. ACCREDITATION AND LAB TECH 70, 000 MAIN DRIVE MOTOR FOR M.P. CENTRIFUGE 8,200 ROTATING ASSYMBLY FOR M.P. CENTRIFUGE (SPARE) 190, 000 FORD DUMP TRUCK-FREIGHTLINER 12YD (REPLACE #1405) 99, 600 FORD F150 (REPLACE #1428) 26, 000 BOTH UNITS ARE COSTING A GREAT DEAL OF REPAIR EXPENSE AND DOWNTIME. BOTH ARE 2001 MODEL CM DECISION - REDUCTION. 150, 000- 333, 800 * Capital Outlay 333,800 ** WASTEWATER TREATMENT 2,229,305