HomeMy WebLinkAboutPR 19961: EMERGENCY RENTAL OF LANDFILL EQUIPMENT 1i ;i.
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INTEROFFICE MEMORANDUM
Date: October 18, 2017
To: The Honorable Mayor and City Council
Through: Brian McDougal, City Manager
From: Armando Gutierrez,Jr., P.E., Director of Public Works
RE: P.R. 19961 — Emergency Rental of Landfill Equipment
Introduction:
Approval of rental equipment for the City of Port Arthur Landfill facility.
Background:
The City of Port Arthur Landfill Facility is receiving overwhelming volume of debris from the
Hurricane Harvey storm event causing equipment failure and leading to inadequate
equipment operations required by the TCEQ Site Operating Plan. This request is to rectify the
situation for the lack of dozers in the Landfill. Landfill is currently renting a Dozer from
Mustang Rental, and must continue using it due to the loss of equipment. Crowder Gulf is
supplying a Dozer with operator under the current Debris contract. Crowder Gulf and
Mustang are supplying D6 size dozers which are smaller than we would like for the amount of
work required of the equipment, but that is all we were able to get. Public Works contacted
Contractors to provide dozer and operator to help with landfill work. Allco was the only
contractor of the three that submitted quotes to provide a D8 Dozer. Public Works believe
the two D6 dozers along with the D8 dozer will alleviate the strain at the Landfill. The total for
Allco, LLC, Mustang Rental and Crowder Gulf shall not to exceed $300,000.00 to continue
landfill operations.
"Remember.we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
Budget Impact:
Funds are available in the following account: Hurricane Harvey 147-2300-901.51-00,
#082617; WF 0663381-006—$300,000.00
Recommendation:
Approval of P.R. No. 19961 authorizing the City Manager to execute an emergency rental of
landfill equipment for the City of Port Arthur Landfill facility.
"Remember.we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 z FAX 409.982.6743
P. R. 19961
10/18/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EMERGENCY RENTAL OF
LANDFILL EQUIPMENT FROM ALLCO, LLC, MUSTANG
RENTAL AND CROWDER GULF DUE TO THE EXCESSIVE
DEPOSITING OF DEBRIS CLEANUP IN THE AMOUNT NOT TO
EXCEED $300,000.00. FUNDS ARE AVAILABLE IN THE PUBLIC
WORKS HURRICANE HARVEY ACCOUNT NO. 147-2300-901.51-
00,#082617; WF 0663381-006.
WHEREAS, the City of Port Arthur Landfill Facility is receiving overwhelming volume
of debris from the Hurricane Harvey storm event causing equipment failure; and,
WHEREAS, equipment failure violates the TCEQ Site Operating Plan requiring
constant dozer operations for waste placement in landfill facilities which will create an
environmental risk to public health, safety and welfare; and,
WHEREAS, the City of Port Arthur has procured three rental dozers each from Allco,
LLC, Mustang Rental and Crowder Gulf for an estimated rental cost not to exceed $300,000.00
to continue landfill operations; and,
WHEREAS, pursuant to Section 252.022(a)(2) of the Texas Local Government Code,
this procurement is authorized because of the public calamity that the immediate appropriation of
money to relieve the necessity of the municipality's residents or to preserve the property of the
municipality; and,
WHEREAS, is it further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or property; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
P.R. 19961
Page 2
THAT, the rental of the landfill equipment in the amount not to exceed of$300,000.00 is
hereby approved, funding being available in the Hurricane Harvey account 147-2300-901.51 -
#08617; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2017 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
V •
Val Tizeno As +o r 04)11_.
City Attorney
T l .s e set •Un\e , FMs
(Lei nib it Vvvv2A4 eijc6t 1611 1311
P.R. 19961
Page 2
APPROVED AS TO AVAILABILITY
APPROVED FOR ADMINISTRATION: OF FUNDS:
Brian McDougal Andrew Vasquez, CPA
City Manager Director of Finance
&tihx JA4A44:_.
Clifton Williams
Purchasing Manager
Armando Gutierrez, Jr., P.E.
Director of Public Works
P.R. 19961
Page 2
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A ' DESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERAL CONTRACTOR
MONN
P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
October 18,2017
Attn: Armando Gutierrez, Director of Public Works
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77640
Transmitted via email to: armando.gutierrez@portarthurtx.gov
Re: Dozer Rate—City of Port Arthur Landfill
Dear Mr. Gutierrez:
Please find below, a D8 size dozer rate with operator for the city's landfill operation, as per your
request. These rates are based on a minimum of 1 month of use. The equipment rate does not
include fuel. Only Allco personnel will be allowed to operate our equipment. These rates are:
D8T Dozer- $2382.00 per day
Operator- $337.00 per day(based on an 8 hour day,40 hour week, Monday -Friday).
All time over an 8 hour day,will be billed at$63.25 per hour.
Delivery of equipment- $1750.00
Pick-up of equipment- $1750.00
Let me know if you have any questions.
Sincerely,
ALLCO LLC
V.41V17/e
Keith Burrell ,