HomeMy WebLinkAboutPR 20014: RATIFICATION OF EMERGENCY MANHOLE REPLACEMENT AND FORCE MAIN RELOCATION Darn?).
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION
Date: November 27, 2017
To: The Honorable Mayor and City Council
Through: Jimmie Johnson, P.h.D., Acting City Manager
From: Donald Stanton, Assistant Utility Director
RE: P.R. No. 20014—Ratification of Emergency Manhole Replacement and Force
Main Relocation
Introduction:
I recommend City Council approve Proposed Resolution No. 20014 paying one (1) invoice for
emergency replacement of a manhole and 14"force main relocation by ALLCO,LLC,of Beaumont,
Texas, in the total amount of$58,080.51.
Background:
A manhole at the corner of Twin City Highway by a major drainage outfall ditch had collapsed and
was in danger of spilling sewage into the outfall. Emergency permission was given by the City
Manager to replace the manhole and relocate the force main. The job was too big and too deep for
City equipment and personnel to make the replacement and relocation. No sanitary sewer overflow
occurred during the replacement and relocation,and sewer services were uninterrupted.
Budget Impact:
Funds are available in account no. 410-1255-532.33-00, Sewer System Maintenance.
Recommendation:
I recommend City Council approve P.R. No. 20014, authorizing payment of invoice number 7915
for emergency replacement of the manhole and 14" force main relocation by ALLCO, LLC, of
Beaumont,Texas, in the total amount of$58,080.51.
P.R. No.20014
11/27/2017 ds/bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT OF AN
INVOICE FOR THE EMERGENCY REPLACEMENT OF
A MANHOLE AND RELOCATION OF A 14" FORCE
MAIN ON TWIN CITY HIGHWAY FOR UTILITIES
OPERATIONS DEPARTMENT TO ALLCO, LLC, OF
BEAUMONT, TEXAS, IN THE TOTAL AMOUNT OF
$58,080.51. FUNDS ARE AVAILABLE IN ACCOUNT NO.
410-1255-532.33-00, SEWER SYSTEM MAINTENANCE.
WHEREAS, there was a collapsed manhole along a major stormwater outfall ditch on
Twin City Highway,which caused immediate public health and safety concerns; and,
WHEREAS, this manhole was replaced by ALLCO, LLC of Beaumont, Texas under
emergency conditions authorized by the City Manager; and,
WHEREAS, this manhole had a force main that was causing damage to the walls of the
manhole, so relocation was necessary to prevent future damage; and,
WHEREAS, pursuant to Section 252.022(a)(2), this purchase is authorized because of a
public calamity that requires the immediate appropriation of money to relieve the necessity of the
municipality's residents or to preserve the property of the municipality; and,
WHEREAS,it is further authorized pursuant to Section 252.022(a)(3),because of possible
unforeseen damage to public machinery, equipment, or other property; and,
WHEREAS, City staff received one invoice #7915 (Exhibit "A") for performing the
necessary replacement and relocation on an emergency basis from ALLCO, LLC; and,
WHEREAS,the City Manager approved proceeding with this replacement and relocation
on an emergency basis;NOW THEREFORE,
BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT ARTHUR:
THAT, in order to protect the health and safety of our citizens, City Council hereby
authorizes payment for invoice#7915 from ALLCO, LLC for emergency replacement of the
P. R. No. 20014
11/27/2017
Page 2 of 2
manhole and relocation of the force main on Twin City Highway to ALLCO, LLC in the total
amount of$58,080.51; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Ford Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
\CC& 1-
4
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Jimmie Johnson, P.h.D. Andrew Vasquez, CPA
Acting City Manager Director of Finance
Account No.: 410-1255-532.33-00
- i i!tv.. �L 14 -.
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT "A"
- (Invoice#7915 from ALLCO)
ORIGINAL
ALLCO
CONTRACTORS ENGINEERS
PHONE(409)860-4459 FAX(409)860-3857
P.O.BOX 3684
BEAUMONT,TEXAS 77704
CITY OF PORT ARTHUR DATE: 21-Jan-17
444 FOURTH STREET INVOICE NO.: 7915
PORT ARTHUR TEXAS 77640 REF:REPLACE MANHOLE TWIN CITY
OUR JOB NO.: TX-779
ATTN: MR.DONNIE STANTON ORDER NO.:
TERMS: NET
TO INVOICE YOU FOR WORK PERFORMED TO REPLACE MANHOLE ON TWIN CITY HIGHWAY AND
RELOCATE 14"FORCE MAIN
FIELD WORK ORDER NO.F-7065 $19,980.39
FIELD WORK ORDER NO.F-7066 $3,765.16
FIELD WORK ORDER NO.F-7067 $5,389.31
FIELD WORK ORDER NO.F-7068 $5,889.66
FIELD WORK ORDER NO.F-7069 $4,765.66
FIELD WORK ORDER NO.F-7070 $6,391.73
FIELD WORK ORDER NO.F-7071 $4,765.66
FIELD WORK ORDER NO.F-7072 $7,132.94
TOTAL AMOUT DUE THIS INVOICE $58,080.51