HomeMy WebLinkAboutPR 20044: HOLIDAY INN CONTRACT P. R. No. 20044
12/6/17 gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING A NON-EXCLUSIVE CONTRACT WITH
DRD PAT HOTEL, LTD D/B/A HOLIDAY INN — PARK CENTRAL AS TO
PROVIDE SERVICES, SUPPLIES, ACCOMMODATIONS, OR
CONFERENCE ROOMS IN THE CASE OF AN EMERGENCY OR
DISASTER WITH THE TERM OF THE AGREEMENT FROM JANUARY 1,
2018 TO DECEMBER 31, 2020
WHEREAS, the City Council had entered into an Emergency Agreement with DRD
PAT Hotel, LTD d/b/a Holiday Inn — Park Central ("Company"), with said Agreement
expiring on December 31, 2017; and
WHEREAS, the City of Port Arthur desires to enter into a non-exclusive contract
with DRD PAT Hotel, LTD d/b/a Holiday Inn as to provide services, supplies,
accommodations, or conference rooms in case of an emergency, as delineated in Exhibit
"A", with the term of the Agreement from January 1, 2018 to December 31, 2020.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City of Port Arthur is herein authorized to enter into a non-
exclusive contract with DRD PAT Hotel, LTD d/b/a Holiday Inn — Park Central as to provide
services, supplies, accommodations, or conference rooms in case of an emergency, in
substantially the same form as delineated in Exhibit "A", with the term of the Agreement
from January 1, 2018 to December 31, 2020.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the Corporation.
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READ, ADOPTED AND APPROVED on this day of December, A.D., 2017, at
a Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:
Mayor: ,
Councilmembers: ,
•
NOES: .
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
\i'a iii) -1
Valecia R. ize
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
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EXHIBIT "A"
s.pr20044
STATE OF TEXAS §
§
COUNTY OF JEFFERSON §
EMERGENCY NON-EXCLUSIVE CONTRACT (HOTEL)
WHEREAS, the City of Port Arthur and DRD PAT Hotel, LTD d/b/a Holiday Inn —
Park Central have an existing Agreement that was approved by Resolution No. 14-620,
which expires on December 31, 2017; and
WHEREAS, the City of Port Arthur and DRD PAT Hotel, LTD d/b/a Holiday Inn —
Park Central are herein entering into this Non-Exclusive Contract as to provide services,
supplies, accommodations or conference rooms in case of a disaster; and
WHEREAS, a disaster is one that is declared by the Mayor, the County Judge,
the Governor, or by the President, for the area encompassing the City of Port Arthur.
NOW THEREFORE, the City of Port Arthur and the Company agree as follows:
(1) The Company presently provides services, supplies,
accommodations, or conference rooms to the public at 2929 Jimmy
Johnson Blvd., Port Arthur, TX 77642.
(2) The prices for the services, supplies, accommodations, or
conference rooms may change due to fluctuations of supply and
demand. The Company agrees to provide the City with updated
price lists and inventories as reasonably requested and as needed
for planning of disasters.
(3) In case of a declared disaster, the Company agrees that the "City" or
an affiliated governmental entity can enter its premises and take
s.emergency contract_holiday inn_2018 1
such services, supplies, accommodations, and/or conference rooms
for the disaster and for the City's possible use as an emergency
operations center on the following conditions:
(a) The "Company" and the City of Port Arthur or the
affiliated governmental entity shall maintain an
agreed list of all specific services, supplies,
accommodations, or conference rooms taken, with
the time and date it was taken, who authorized the
taking, and the prospective use.
Description of Date Time City Official who Prospective use
services, Taken Taken authorized it
supplies,
accommodati
ons, or
conference
rooms
The "City" shall provide the Company with the Agreed list within seven (7) days
of the services, supplies, accommodations, and/or conference rooms being taken.
(b) The "City" will pay for the services, supplies,
accommodations, and/or conference rooms at the price for
the services, supplies, accommodations, or conference
s.emergency contract_holiday inn_2018 2
rooms, which was advertised ten (10) days prior to the
declaration of disaster.
(c) The "City" shall pay for the services, supplies,
accommodations, and/or conference rooms used within
twenty (20) days after the provider provides an itemized
invoice, with a certification that the price being charged is
the posted price.
(4) In case of a disaster, the "City" has the option to secure the
premises and provide emergency electricity to the premises at the
cost of the City.
(5) It is at the sole discretion of the City as to whether to obtain
services, supplies, accommodations, and/or conference rooms from
any particular provider.
(6) This agreement commences from January 1, 2018 and shall
continue until December 31, 2020. It can be terminated with thirty
(30) days notice by either party. Nevertheless, it cannot be
terminated by the provider during the period of the disaster.
(7) Notice can be provided as follows:
CITY OF PORT ARTHUR
444 4th Street
Port Arthur, TX 77640
ATTN: City Manager
(409) 983-8100
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PROVIDER:
Holiday Inn — Park Central
2929 Jimmy Johnson Blvd.
Port Arthur, TX 77642
(409) 724-5000
(409) 724-7644 (facsimile number)
joe@krachwal.com (e-mail address of general
manager)
SIGNED ON this the day of , 2017.
CITY OF PORT ARTHUR
By:
Harvey Robinson
Interim City Manager
SIGNED ON this the day of , 2017.
DRD PAT HOTEL, LTD D/B/A
HOLIDAY INN — PARK CENTRAL
By:
Print Name:
Title:
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