HomeMy WebLinkAboutPR 20062: PURCHASE OF 2018 RAM 3500 SERVICE BED FOR WATER UTILITIES Cit'of "\
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INTEROFFICE MEMORANDUM
Date: December 21, 2017
To: The Honorable Mayor and City Council
Through: Mr. Harvey Robinson, Interim City Manager
From: Donnie Stanton, Assistant Utility Director
RE: P.R. 20062—Purchase of 2018 Ram 3500 Service Bed for Water Utilities
Introduction:
The intent of this Agenda Item is to seek City Council's approval for Interim City Manager to
purchase one (1) 2018 Ram 3500 Service Bed Trucks in the amount of$31,550.00 from Moore
CDJR of Silsbee, Texas.
Background:
The new truck will be used by the Water Distribution Division for supporting Utilities
maintenance operations, and will be replacing Unit No. 2066. The current truck was damaged
beyond repair in Tropical Storm Harvey. This vehicle is an essential part of Water Distribution
crews in their work of maintaining critical systems and insuring public health.
Budget Impact:
The 2018 Ram 3500 Service Bed truck has a competitive purchasing quote of$31,550.00 each,
totaling $31,550.00 from Moore CDJR of Silsbee, Texas, and will be paid out of Account No.
147-2300-901.92-00, Equipment Replacement (Harvey Account).No insurance settlement has
been reached for this equipment.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the replacement
truck, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 20062
01/16/18 ds/bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2018
RAM 3500 SERVICE BED TRUCK FOR THE WATER UTILITIES
DEPARTMENT FROM MOORE CDJR OF SILSBEE, TEXAS, IN THE
TOTAL AMOUNT OF $31,550.00. FUNDS ARE AVAILABLE IN
TROPICAL STORM HARVEY EQUIPMENT ACCOUNT NO. 147-2300-
901.92-00, EQUIPMENT.
WHEREAS, Utility Operations Department routinely uses trucks to support maintenance
operations for Water Utilities for Citizens, Businesses, and Industries of City of Port Arthur; and,
WHEREAS, on August 30, 2017, Tropical Storm Harvey decimated the majority of City
of Port Arthur's fleet, including Water Distribution Division's truck Identification No. 2066;
and,
WHEREAS, this vehicle is an essential part of Water Distribution crews in their work of
maintaining critical systems and ensuring public health; and,
WHEREAS, the City is aware that these vehicles have not yet been totaled by the
insurance company; and,
WHEREAS, Purchasing Division administered a competitive bid process and opened
bids from ten (10) different vendors for 1 Ton Crew Cab Truck with Service Body for City of
Port Arthur, as delineated in our Purchasing Policy with eight (8) vendors submitting bids and
two (2) vendors not entering a bid; and,
WHEREAS, Moore CDJR of Silsbee, Texas, through competitive bid process, provided
the quote attached as Exhibit"A" (Option 7), which meets our specifications,
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF
PORT ARTHUR:
THAT, City Council hereby authorizes the purchase of one (1) 2018 Ram 3500 Truck
with Service Bed from Moore CDJR of Silsbee, Texas through the competitive bid process,
organized by Purchasing Division, in an amount of$31,550.00 each for a total of $31,550.00;
and,
P. R. No. 20062
01/16/18 ds/bw
Page 2 of 3
THAT, funding for this equipment is provided for in the Tropical Storm Equipment
Recovery budget; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
V cia Tiz
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
P. R. No. 20062
01/16/18 ds/bw
Page 3 of 3
Donnie Stanton
Assistant Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Andrew Vasquez, CPA
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
(Moore CDJR Quote for Option No.7)
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