HomeMy WebLinkAboutPR 20082: EDC RENEWAL FOR JANITORIAL CONTRACT FOR 501 PROCTER Interoffice
MEMORANDUM
To: Mayor, City Council, City anager
From: Floyd Batiste, CEO
Date: January 23, 2018
Subject: P. R. No. 20082; Council Meeting of January 30, 2018
ATTACHED IS PROPOSED RESOLUTION NO. PR 20082. A
RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION
TO ENTER INTO A THIRD RENEWAL FOR JANITORIAL
SERVICES AT 501 PROCTER WITH SOUTHEAST TEXAS
BUILDING SERVICES OF NEDERLAND, TEXAS WITH A
PROJECTED BUDGETARY IMPACT OF $40,000.00; EDC
BUILDING ACCOUNT NO. 120-1429-582.82-00.
P.R. No. 20082
01/10/2018 FB
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO ENTER
INTO A THIRD AND FINAL YEAR RENEWAL FOR JANITORIAL
SERVICES AT 501 PROCTER WITH SOUTHEAST TEXAS BUILDING
SERVICES OF NEDERLAND, TEXAS, WITH A PROJECTED
BUDGETARY IMPACT OF $40,000.00; EDC BUILDING ACCOUNT NO.
120-1429-582.82-00.
WHEREAS, pursuant to Resolution No. 15-092, the City of Port Arthur Section 4A
Economic Development Corporation("PAEDC")entered into a one-year contract with the option to
renew for three (3) additional one-year periods with Southeast Texas Building Services of
Nederland, Texas, for janitorial services for the property located at 501 Procter Street (the
"Contract"), as denoted in"Exhibit A"; and
WHEREAS,on January 9,2018,the PAEDC Board of Directors approved the third renewal
of the Contract between PAEDC and Southeast Texas Building Services for the period of April 1,
2018 to March 31, 2019, with a projected budgetary impact of$40,000.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2.That City Council hereby approves the third and final year renewal of the Contract
with Southeast Texas Building Services of Nederland,Texas,for janitorial services for PAEDC with
a projected budgetary impact of$40,000, for the time period of April 1, 2018 to March 31, 2019.
Section 3. An authorized agent of Southeast Texas Building Service will sign the resolution
agreeing to the terms.
ti
Section 4. That a copy of this Resolution shall be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED on this day of A.D., 2018,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Councilmembers
•
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Ai
- ,
Floyd Batiste, P'• DC CEO
APPRO AS TO FORM:
C(C'ay-7
Guy N. Goodson, PAEDC Attorney
,I470222 Page 2
AGREED TO:
SOUTHEAST TEXAS BUILDING SERVICES
By:
Print Name:
Title:
Exhibit "A"
JANITORIAL SERVICES CONTRACT
That this Janitorial Services Contract (the "Contract")
is made on this 3Dt''day of iYlarth,
2015 by and between the City of Port Arthur Section 4A Economic Development Corporation
(the "PAEDC"), organized under the laws of the State of Texas and Southeast Texas Building
Services (the"Contractor").
WITNESSETH
WHEREAS, the PAEDC advertised for request for proposals for janitorial services to
provide janitorial services for offices located in the 501 Procter Street property(the "Property");
and
WHEREAS, responses were received on or about February 20, 2015 and were
extensively evaluated by PAEDC staff and
WHEREAS, through such evaluation it was determine that Southeast iTexas Building
Services presented the best response; and
WHEREAS, the PAEDC desires to enter into a janitorial services contract with
Southeast Texas Building Services according to the terms stated in the Contract;
NOW, THEREFORE, for and in consideration of the tnutual covenants and promises
contained herein the parties hereby agree as follows:
I.
SCOPE OF SERVICES
1.01-Services
Contractor agrees to perform the services and comply with the provisions specified in the
Request for Bid Proposals (the "RFP"), copies of which are attachedhereto as Exhibits "A" and
"B", respectively, and incorporated herein by reference for all purposes. The RFP consists of the
Notice to Bidders, Instructions to Bidders, and Specifications for Janitorial Services. The RFP
and Bid Proposal comprise apart of this contract as if fully set forth herein and such provisions
form a part of this contract. To the extent of a conflict or inconsistency between or among the
provisions of this Contract document, the RFP and/or Bid, the documents shall'control in the
following order ofprecedence:
1) this Janitorial Services Contract document;
2) the RFP;
3) the Bid.
Vendors are responsible for inspecting the Property prior to submitting bids.
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COMPENSATION
2.01-Payments
The Contractor shall perform the services required by this contract for the fees set forth in
the Bid Proposal and bill the PAEDC with an invoice submitted to the management and leasing
agent. Invoices shall be submitted on or before the 10th day of each month for services
performed in the preceding month. Payment shall be made within 30 days of receiving the
invoice. Contractor shall notify the PAEDC and the management and leasing agent of any
changes of address, phone number, or email within five(5)days.
III.
TERM
3.01-Term
Subject to the provisions of this Contract the term of this Contract shall commence on
approval by City Council and shall terminate once year later unless terminated earlier in
accordance with the provisions hereof The Contract shall be for one (1) year with three (3)
additional (1) year renewable options. Renewal shall be the sole option of the PAEDC if agreed
to by the Contractor. The PAEDC may cancel this contract without cause upon thirty(30) days
written notice prioito the date of termination.
IN WITNESS WHEREOF; the parties have made and executed this Contract in
multiples copies, each of which shall be an original, as of this _ 30 day of
1Y arck , 2015.
CONTRACTOR: (�
BY: )E . 1))1c01d1n ST.
Name: f .be r+ • ,v r
Title:
THE CITY t 'ORT A t THUR SECTION •
4A ECON b •DE i 'MENT CORPORATION •
By:
Name: F-toY a G 4-r
Title: l rd .
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