HomeMy WebLinkAboutPR 20099: WEST RE. DR. RANSOM HOWARD (7TH) STREET PAVEMENT REHABILITATION PROJECT L-T-z----,.__ ', "2, - '
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INTEROFFICE MEMORANDUM
Date: February 2, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., P.E.,Director of Public Works
RE: P.R. 20099—West Rev. Dr. Ransom Howard (7th) Street Pavement
Rehabilitation Project
Introduction:
Acceptance of Change Order No. 1 for the West Rev. Dr. Ransom Howard (7th) Street
Pavement Rehabilitation Project from MLK (SH 82)to Abe Lincoln Avenue for reconstruction
of the subgrade and base for the middle and northeast lanes.
Background:
On August 15, 2017, City Council approved Resolution No. 17-205 executing a contract with
Old Castle Materials—Texas, Inc. for the rehabilitation of West Rev. Dr. Ransom Howard(7th)
Street Pavement Rehabilitation Project from MLK Drive (SH 82) to Abe Lincoln Avenue in
the amount of$1,462,606.85. The award is for 120 calendar days commencing November 27,
2017. This Proposed Resolution is for additional concrete removal, lime treated subgrade and
asphalt stabilized base materials and the removal of full depth concrete repair. Hidden
damages were discovered after the milling of the existing asphalt surface. This will decrease
the contract amount by $74,731.60 to a new contract amount of$1,387,875.25 and increasing
the contract term by 21 calendar days to a new contract term of 141 calendar days.
Budget Impact:
Funds are available in the following account: GLO Round 2.2 Program, Project No_ I22W7,
Account No. 145-1201-532.59-00, $730,000.00 and Capital Projects $657,875.25
e the Citizens of Port Arthur"
444 4`h Street x Port Arthur,Texas 77641-1089 * 409.983.8182 * FAX 409.983.8294
Recommendation:
Approval of P. R. No. 20099 authorizing the Interim City Manager to execute Change Order
No. 1 to the contract with Old Castle Materials—Texas, Inc. for the West Rev. Dr. Ransom
Howard(7th) Street Pavement Rehabilitation Project.
'2emember. s e are here to serve the Citizens of fort Arthur"
P.O.Box 1089 * Port Arthur,Texas 77641-1089 * 409.983.8101 * FAX 409.982.6743
P.R. 20099
02/03/18 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 01 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND OLD CASTLE MATERIALS GULF COAST,
INC OF BEAUMONT, TEXAS FOR THE WEST REV. DR. RANSOM
HOWARD (WEST 7TH) STREET PAVEMENT REHABILITATION
PROJECT, DECREASING THE CONTRACT AMOUNT BY $74,731.60
TO A NEW CONTRACT AMOUNT OF $1,387,875.25 AND
INCREASING THE CONTRACT TERM BY 21 DAYS TO A NEW TOTAL
OF 141 DAYS. FUNDING AVAILABLE IN GLO ROUND 2.2
PROGRAM, PROJECT NO. I22W7, ACCOUNT NO. 145-1201-
532.59-00, $730,000.00 AND CAPITAL PROJECTS ACCOUNT 307-
1601-591.86.00, $657,875.25
WHEREAS, per Resolution No. 17-205, the City Council awarded a contract for
the West Rev. Dr. Ransom Howard West 7th) Street Pavement Rehabilitation project
from Martin Luther King Jr. Drive (SH 82) to Abe Lincoln Avenue to Old Castle Materials
Gulf Coast, Inc., of Beaumont, Texas in the projected budgetary impact amount of
$1,462,606.85 and a contract term of 120 calendar days from November 27, 2017 to
March 27, 2018; and,
WHEREAS, this change order consists of additional concrete removal, lime
treated subgrade and asphalt stabilized base materials and the removal of full depth
concrete repair for the redesign of the existing base and subgrade failures in the middle
and northeast lanes ; and,
WHEREAS, proposed Change Order No. 01 is for additional and deletion of bid
items decreasing the contract price by $74,731.60 to a new contract amount of
$1,387,875.25, and increasing the contract term by 21 calendar days to a new contract
P. R. 20099
Page 2
term of 141 calendar days to a new completion date of April 17, 2018, attached hereto
as Exhibit "A"; and,
WHEREAS, approval of Change Order No. 01 will decrease the contract amount
by $74,731.60 to a new total of $1,387,875.25 and increasing the contract term by 21
calendar days to a new contract term of 141 calendar days herein deemed an
appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 01 is herein approved and the Interim City Manager
and is authorized to execute said Change Order No. 01 (attached as Exhibit "A") to the
contract between the City of Port Arthur and Old Castle Materials Gulf Coast, Inc., of
Beaumont, Texas; and,
THAT, Change Order No. 01 decreases the contract amount by $74,731.60 to
new contract amount of $1,387,875.25 and increases the contract term by 21 days to a
new total of 141 days; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2018
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
P.R. 20099
Page 3
Councilmembers:
Noes:
Derrick Ford Freeman
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVEAS TO FORM: APPROVED FOR ADMINISTRATION:
V lecia Tizeno Harvey Robinson
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS. //
ilit"..1.--Andrew Vasques` CPA
Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Public Works
I
4 .- [1, )
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
Apt awn
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•MM ARCENEAUX WILSON&COLE RECEIVED
enyineeriny I wr veyiny l Nlunniny
FEB 2 2018
February 2, 2018
Public Works
Mr. Armando Gutierrez, PE Engineering-City Hall
Director of Public Works
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; PROPOSAL FOR CHANGE ORDER NO. 1
West Rev Dr, Ransom Howard (7th) Street Pavement Rehabilitation
Project (MLK Drive to Abe Lincoln Ave)
Job No, CPA-826
Dear Mr. Gutierrez:
Attached is Change Order No. 1 for West Rev. Dr. Ransom Howard (7th) Street Pavement
Rehabilitation Project (MLK Drive to Abe Lincoln Ave). This change order includes four new bid
items and removes an existing supplemental item. The new bid items include the redesign for the
existing base and subgrade failures in the middle and northeast lanes. It was determined the
supplemental item Full Depth Concrete Repair would not be adequate using the original
quantities. Our new design consists of removing the existing base layers and reconstruct a new
one using a Lime Treated Subgrade and Asphalt Stabilized Base for the full length of the project
limits. The total cost for this change order will decrease the contract amount $74,731.60 and
extend the contract time by 21 calendar days. We recommend that the City of Port Arthur
authorize this change to the contract. I have attached Change Order No. 1 which modifies the
contract to reflect this revision for your consideration and action. Should you have any questions
or require additional information, please contact our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice President
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
Aaux
WL RECEIVED
f`+)' FEB 2 2018
.. ARCENEAUX WILSON&COLE
engirrin9 I surveying I plonning Public Works
Engineering-City Hall
CHANGE ORDER NO. 1
DATE: January 29, 2018 JOB NO. CPA-830
AGREEMENT DATE: August 22, 2017
NAME OF PROJECT: WEST REV. DR. RANSOM HOWARD (7TH) STREET PAVEMENT
REHABILITATION PROJECT (MLK DRIVE TO ABE LINCOLN AVE.)
OWNER: CITY of PORT ARTHUR
CONTRACTOR: OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN
OLDCASTLE COMPANY
The following changes are hereby made to the CONTRACT DOCUMENTS:
I. Add the following Items to the Contract and Scope of Work:
a.Add the following Time:
i. Extend contract time by 21 calendar days
b.Add the following Bid Items:
i. Bid Item No. 0104-6001 $ 137,765.10
Removing Concrete(Pay)—11,990 SY
($11.49/SY)
ii. Bid Item No. 0260-6001 $ 70,448.00
Lime(Hydrated Lime) (Slurry)—350 TONS
($201.28/TON)
iii. Bid Item No. 0260-6073 $ 47,960.00
Lime Treatment(Subgrade) (8")— 11,990 SY
($4.00/SY)
iv. Bid Item No. 0292-0001 $ 413,295.30
Asphalt Stabilized Base(GR 2) (PG 64)
(Black Base) (6")—11,990 SY
($34.47/SY)
AWL CHANGE ORDER NO. 1
•M$ CIIIIIC January 29, 2018
Job No. CPA-830
tMM ARCENEAUX WILSON&COLE
engineering I surveying I eienning
c. Delete the following Bid Item:
i. Bid Item No. 0361-0001 $ (744,200.00)
Full Depth Concrete Repair(JRCP) (CLP) (6")—3,050 SY
($244.00/SY)
SUBTOTAL $ (74,731.60)
2 of3
AlIM CHANGE ORDER NO. 1
VAL MAK
January 29, 2018
``'. Job No. CPA-830
'MM ARCENEAUX WILSON&COLE
engineering I surveying I planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,462,606.85
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,462,606.85
The CONTRACT PRICE due to this CHANGE ORDER will be [decreased]
by: $74,731.60 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,387,875.25
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 120 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 120 Calendar Days
CURRENT DATE OF COMPLETION: March 27,2018
CONTRACT TIME due to this CHANGE ORDER will be increased by 21 Days
The New DATE OF COMPLETION: April 17,2018
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
.. h g
AR ENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER]
OLD CASTLE MATERIALS TEXAS, INC.,
DBA GULF COAST AN OLD CASTLE
COMPANY
ACCEPTED BY:
CITY of PORT ARTHUR
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j'_ �__ ° Texas General Land Office
Disaster Recovery
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Construction Contract Change Order Request Form
Engineer: Owner(Contractor Locality): Contractor:
Oldcastle Materials Texas, Inc.,
Arceneaux Wilson&Cole City of Port Arthur dba Gulf Coast an Old Castle
2901 Turtle Creek Dr., Suite 320
Port Arthur,TX 77642 444 4th Street Company
Port Arthur,TX 77642 Agreement Date: 8-22-17
Phone No.: 409-724-7888
Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: January 29, 2018 Contract For(Project Description): GLO Contract No.:
Project Code No.: P21429-4 West Rev. Dr. Ransom Howard 12-403-008-7654
(7th) Street Pavement
Rehabilitation Project (MLK
Bid Package No.: 9 Drive to Abe Lincoln Ave.) Change Order No.: 1
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Add Bid Item No.0104-6001 Removing Concrete(Pay) $ 137,765.10
1 a. 11,990 SY($11.49/SY)
1 b. Add Bid Item No.0260-6001 Lime(Hydrated Lime)
(Slurry)350 TONS($201.28/TON) $ 70,448.00
1c. Add Bid Item No. 0260-6073 Lime Treatment(Subgrade) $ 47,960.00
(8") 11,990 SY($4.00/SY)
1d. Add Bid Item No.0292-0001 Asphalt Stabilized Base $ 413,295.30
(GR 2)(PG 64)(Black Base)(6") 11,990 SY($34.47/SY)
2a Delete Add Bid Item No.0104-6001 Removing Concrete $ 744,20.00
(Pay) 11,990 SY($11.49/SY)
3a. Add 21 calendar days to the contract time to complete the
additional work
SUBTOAL $ (74,731.60)
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program January 2018
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,462,606.85 Original Contract Time: 120 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 1 $ 0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,462,606.85 this Change Order: 120 days
Net Incr asc/Decrease of Net Increase/Decreasc of
this Change Order: $ 74,731.60 this Change Order: 21 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,387,875.25 Change Orders: 141 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
-5.1% (mm/dd/yy) 12 / 31 / 2018
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 11 / 27 / 2017 (mm/dd/yy) 4 / 17 / 2018
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMENDED: APPRO EP.4/ _ ACCEPTED w
By: By: By.
ENGINEER OWNER CONTRACTOR
Date: 4-/��3 Date: Date: //Zq/2V0
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program January 2018
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? 0 Increase 0 Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total UM
2. Effect of this change on scope of work: 0 Increase 0 Decrease x No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? 0 Yes x No
If "No", explain: The new bid items replace one of the supplemental items and uses different
materials than our original bid.
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No
8.Are the handicapped access requirements/approval
still valid? (if applicable) x Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? x Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program January 2018