HomeMy WebLinkAboutPR 20108: DISASTER RECOVERY PLAN CONTRACT WITH JQUAD PLANNING GROUP City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 13, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, City Manager
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From: Ron Burton, Assistant City Manager/Director of Development Services I.�.
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RE: Disaster Recovery Plan contract with JQUAD Planning Group
Introduction:
. The intent of this Agenda Item is to seek City Council's authorization for the City Manager to
approve a contract agreement with JQUAD Planning Group for the development of a
Hurricane Harvey Disaster Recovery Plan in the amount of$49,920.
Background:
Per Resolution 18-033 the City Council of the City of Port Arthur deemed it to be in the best
interests of the citizens of Port Arthur to authorize funding for the development of a disaster
recovery plan. Two (2)proposals were received on December 13, 2017 and evaluated by a
review committee(see Exhibit"A") with the proposal evaluation from J-Quad Planning Group
of Addison, Texas, is found to be the most reasonable.
Budget Impact:
Funding is available in the Economic Development Corporation account number 120-1429-
582.59-05 (other contractual services).
Recommendation:
It is recommended that City Council authorize the City Manager to execute an agreement with
JQUAD Planning Group, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 n Port Arthur,Texas 77641-1089 x 409.983.8101 * FAX 409.982.6743
P. R. # 20108
02/07/2018 M. Essex
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH J-QUAD PLANNING GROUP OF ADDISON,
TEXAS, FOR THE DEVELOPMENT OF A DISASTER RECOVERY
PLAN IN RELATION TO HURRICANE HARVEY, IN THE AMOUNT
NOT TO EXCEED $49,920.00; FUNDING AVAILABLE IN EDC
ACCOUNT NUMBER 120-1429-582.59-05
WHEREAS, pursuant to Resolution No. 18-033, the City Council deemed it to be in the
best interests of the citizens of the City of Port Arthur to authorize the City of Port Arthur"Type
A" Economic Development Corporation to expend funds not to exceed $50,000.00 for the
development of a disaster recovery plan in relation to the Hurricane Harvey flooding event that
devastated Port Arthur, Texas on August 29, 2017; and,
WHEREAS, the City of Port Arthur solicited quotes/proposals from different agencies to
prepare a Disaster Recovery Plan; and,
WHEREAS, two (2) proposals were received on December 13, 2017 and evaluated by a
review committee (see Exhibit "A") with the proposal evaluation from J-Quad Planning Group
of Addison, Texas, found to be the highest ranked based on the criteria for this quote/proposal;
and,
WHEREAS, it is in the best interest of the City of Port Arthur to enter into an agreement
with J-Quad Planning Group of Addison, Texas, in substantially the same form as attached
hereto as Exhibit"B"; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the fact and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into a contract with J-Quad
Planning Group of Addison, Texas, in substantially the same form as attached as Exhibit"B", for
the development of a Disaster Recovery Plan in the not to exceed amount of$49,920.
THAT, funding is available in EDC Account No. 120-1429-582.59-05.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of February, A.D. 2018 at a
meeting of the City of Port Arthur, Texas by the following votes: Ayes:
Mayor:
Councilmembers:
NOES:
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
alecia eno
tki/12
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Ron Burton, Assistant City Manager/
Director of Development Services
APPROVED AS TO AVAILABILITY OF FUNDS:
Andrew Vasquez
Director of Finance
/ ' G ,
Clifto Williams, CPPB
Purchasing Manager
EXHIBIT "A"
City of Port Arthur
Disaster Recovery Plan
Proposal Evaluation Matrix
Weight JQuad Planning Group Civitas, LLC
Addison, TX Baton Rouge, LA
Quality of Previous Work 1020 884 850
Cost 990 858 726
Days to Complete Plan 990 858 792
Total 3000 2600 2368
CLIFTON WILLIAMS
CITY OF PORT ARTHUR TEXAS
PURCHASING MANAGER
PHONE: 409-983-8162
1
EXHIBIT "B"
CONTRACT AGREEMENT FOR THE DEVELOPMENT OF A
HURRICANE HARVEY DISASTER RECOVERY PLAN
THIS AGREEMENT, made this day of , 2018,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and J-QUAD
PLANNING GROUP hereinafter called "CONTRACTOR"
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be for four (4) months from the date issued on the
Notice to Proceed, unless sooner terminated under the provision hereof. The City
can terminate this contract at its convenience which includes, but is not limited to,
funding not being available in any budget cycle with ten(10) days written notice.
2. The Contractor will develop a Disaster Recovery Plan for damages that stemmed
from Hurricane Harvey.
3. During the term of this Contract, the Contractor will furnish at his own expense all
materials, supplies, tools, equipment, labor and other services necessary in
connection therewith.
4 The CONTRACTOR agrees to perform all the work described in their proposal dated
December 12, 2017, and contract documents and to comply with the terms therein for
the sum of$49,920.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Quote/Proposal
3) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be
deemed an original on the date first above written.
Page 1 of 2
Signed on the day of , 2018.
CITY OF PORT ARTHUR
By:
Harvey Robinson, Interim City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2018.
CONTRACTOR
J-QUAD PLANNING GROUP
By:
Print Name:
Title:
WITNESS:
Print Name:
Page 2 of 2
JQUAD PLANNING GROUP, LLC
ORIGINAL
City of Port Arthur, Texas
Disaster Assistance Plan Proposal
Request for Proposals
December 12, 2017
J-QUAD
PLANNING GROUP
Contact: James Gilleylen
JQUAD PLANNING GROUP, LLC
14675 Midway Road, Suite 219
Addison, Texas 75001
Office: (972) 458-0600
TABLE OF CONTENT
LETTER OF INTEREST 3
EXECUTIVE SUMMARY 4
RELEVANT EXPERIENCE, PAST AND PRESENT PERFORMANCE 7
TEAMS LEADERS CREDENTIALS AND PROJECT ASSIGNMENT 10
REFERENCES 12
APPROACH AND METHODOLOGY AND SCHEDULE 14
COST PROPOSAL 23
DELIVERY SCHEDULE 24
JQUAD PLANNING GROUP 2
■ ■ JQUAD PLANNING GROUP, LLC
14675 Midway Road, Suite 219
■ J-QUAD Addison,Texas 75001
PLANNING GROUP Office: (972) 458-0600 Fax: (972) 458-0602
December 12, 2017 Letter of Interest
Mary Essex, Grants Manager
444 4th Street, Room 203 Annex
Port Arthur,TX 77640
Dear Ms. Essex:
JQUAD PLANNNING GROUP, LLC is pleased to provide our response to the Request for Proposals to
develop the Disaster Assistance Plan for the City of Port Arthur. JQUAD is a Texas based limited liability
company with primary offices located in the Dallas,Texas Metroplex. JQUAD has provided quality services
to city, state, and federal government agencies since 1994. JQUAD offers a unique planning approach that
integrates land use planning, disaster recovery, economic analysis, housing and economic development
finance experience with community engagement to achieve actionable implementation that revitalizes
communities and creates long term sustainability. JQUAD's experience includes similar scope of works
including the State of Arkansas; and the Cities of Shreveport Louisiana, Dallas,Texas; and the East Arkansas
Regional Planning District for 12 counties in Arkansas.
James Gilleylen, JQUAD's President and contact person is authorized to negotiate and execute all
contractual agreements. Thank you for your consideration.
James Gilleylen
Co
President
JQUAD PLANNING GROUP 3
EXECUTIVE SUMMARY
OVERVIEW OF THE PLANNING SCOPE
The City of Port Arthur suffered catastrophic damage to housing, businesses, public facilities and
neighborhoods which impacted both our low-moderate income populations in LMI designated census
tracts and LMI and non LMI households throughout the City. It is currently estimated that over 80%of
our housing stock was damaged or destroyed by flooding. It is essential that we rebuild and rehabilitate
housing and businesses some of which were damaged, and others destroyed. The City must rapidly
rehouse residents, restore commerce and jobs impacted by Hurricane Harvey. Much of our
infrastructure was damaged or destroyed and must be replaced. Other infrastructures are deemed
obsolete or inadequate to support replacement and rehabilitation. Additional infrastructure is needed
to mitigate future damage should the City face future catastrophic storms and floods.
This plan will build upon the City initiated impact assessment of housing, public facilities, and
businesses damaged and identified infrastructures, streets, and utilities damaged, destroyed or
obsolete. Based on that assessment, the Scope of Work seeks to create a plan for implementation.
This proposed plan and assessment in progress will create a Disaster Recovery Plan based on the final
impact assessment, Federal Register application requirements, specific funding allocations for CDBG-
R and other funding, and community engagement with our residents and stakeholders.
This proposed scope of work plans to expand its' current Downtown Housing Plan Areas and
development and planning effort currently funded to leverage federal disaster funding with this locally
funded housing initiatives to enable families to fully replace the housing they lost due to the storm. In
May of 2016, Port Arthur citizens approved an Affordable Housing Ballot Proposition allowing Port
Arthur Economic Development Corporation referendum funds to be used to implement an affordable
housing program in downtown. The Downtown Housing Program will develop 30 to 60 single family
housing units over the next 3 - 6 years, utilizing PAEDC Section 4A Sales and Use Tax supplemented
with City CDBG and Home Entitlement Grants. The PAEDC funds will provide developer financing and
principle reduction of$30,000 per unit to persons earning up to 120% of median income, and the City
will provide CDBG and HOME down payment and closing cost assistance to persons 80% and below.
JQUAD PLANNING GROUP 4
Current Program Funding would be combined with CDBG-R (regulations permitting) to increase the
number of units developed to rapidly rehouse homeowners and renters and in some instances', allow
eligible persons to completely recover their housing loss with little or no mortgage,when you combine
PAEDC, City, CDBG-R, FEMA, and private insurance proceeds to acquire new housing. Most
importantly, this strategy represents an opportunity to recovery from losses due to the storm and
revitalize downtown and the neighborhoods surrounding downtown. We believe this is an opportunity
to restore neighborhoods, strengthen our community and the region, while insuring resiliency so that
our citizens can return home to Port Arthur and the region and not be permanently displaced. The City
will evaluate regulatory and enforcement policies and regulations for building codes, construction
standards and code enforcement to also improve community resiliency and sustainability.
OVERVIEW OF JQUAD PLANNING GROUP PROJECT DELIVERY TEAM
Nationally Recognized Urban Planning Firm - JQUAD is a leader in neighborhood revitalization and
sustainability planning with expertise in land use planning, urban design, commercial corridor and
neighborhood redevelopment, housing and economic development finance, public policy and regulatory
development, and implementation. Our core competencies include:
Disaster Assistance Planning — JQUAD worked with the State of Arkansas to develop its previous three
Consolidated Plan and required published Substantial Amendment to the 2010 — 2014 Consolidated Plan
and Action Plan for Disaster Recovery. These documents describe the proposed use of $4,747,501 in
supplemental U.S. Department of Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) funds appropriated under the Supplemental Appropriations Act, 2008 (Public Law 110-252).
A Disaster Assistance Plan addresses funds to be made available to eligible counties to fulfill unmet needs
arising from severe storms,tornadoes, and flooding that occurred in Arkansas during 2008. Counties eligible
for assistance under this appropriation are those identified in Presidential Disaster Area: FEMA#1758 (See
Appendix A). Additional services have been provided to Brunswick Georgia in 2017 following Hurricane
Irma, and City of Shreveport and Alexandria, Louisiana following Hurricanes Katrina and Ike. JQUAD also
developed the Analysis of Impediments (AI) and amendments/updates to Al for each jurisdiction as
required by HUD to receive Disaster Assistance Funding.
JQUAD PLANNING GROUP 5
Urban Planning and Sustainability—JQUAD has developed city comprehensive/ master plans, community
needs assessments, market studies, neighborhood sustainability and revitalization master plans, land
planning and urban design. Community engagement through SWOT analysis and strategic planning are
critical components of each planning effort with a priority on involving a broad sector of the community
and local stakeholders in developing a vision of their community and creating long term commitments to
implementation, investment, and resiliency. We incorporate the use of state of the art technology for
gathering input and maximizing the involvement of stakeholders participating in the plan.
Revitalization Planning, Housing Needs Assessments and Commercial Corridor Plans —JQUAD developed
Revitalization Plan that guide redevelopment of communities using public policies, downtown and specialty
housing plans, commercial corridor and neighborhood plans in Jonesboro, Arkansas and East Arkansas
Planning and Development District — 12 Arkansas Counties; Rockford and Boone and Winnebago Counties
in Illinois; Shreveport and Alexandria, Louisiana; Cleveland Ohio; Battle Creek and Ann Arbor, Michigan;
Shawnee, Oklahoma; Chattanooga, Tennessee; and San Antonio, Corpus Christi, Waco, and Dallas, Texas.
Outstanding Team - JQUAD PLANNNING GROUP and its' team of urban planners, demographers, and
housing consultants will serve as project lead for this effort. JQUAD has provided quality services to city,
state, and federal government agencies since 1994. JQUAD is a leader in neighborhood revitalization and
sustainability planning with expertise in land use planning, urban design, commercial corridor and
neighborhood redevelopment, housing and economic development finance, public policy and regulatory
development, and plan implementation. JQUAD's planning efforts includes actionable implementation.
Accomplishments include a Transformation Vision Plan and Implementation consultation to Cleveland Ohio
based Buckeye Shaker Square CDC in creating a comprehensive plan to bring new single family and multi-
family housing, green space, commercial development to the Saint Luke's campus, a development of
property formerly owned by the Saint Luke's Foundation and historic site of the Saint Luke's Hospital. The
plan featured affordable housing and economic development strategies for repurposed development and
revitalization in four neighborhoods, three commercial corridors and a mixed-use development of retail,
housing and institutional uses for the former Saint Luke's campus. Buckeye Shaker Square Development
Corporation estimates an economic impact of $113,500,000 of investment since the initial 2008 plan in
various neighborhood projects as proof of the community's momentum.
JQUAD PLANNING GROUP 6
RELEVANT PLLANING EXPERIENCE - PAST AND PRESENT
Revitalization Planning Project Example:
Cleveland Ohio Buckeye Development Corporation — Cleveland Ohio - JQUAD provided consultation to
Cleveland Ohio based Buckeye Development Corporation in creating a comprehensive plan to bring new
single family and multi-family housing, green space and commercial development to the Saint Luke's
campus, a development of property formerly owned by the Saint Luke's Foundation and historic site of the
Saint Luke's Hospital. Commercial corridor revitalization for three commercial corridors and a mixed-use
development for the Saint Luke's campus was conceived in the revitalization plan developed by JQUAD and
designed to respond to the community participation process that defined area's vision and development
preferences.
The complete development plan calls for 100 units of townhouses and single-family homes, 140
condominium/rental units, a 52,000-square foot medical and commercial office building, 18,000 square
feet of new retail development, a park and upgraded street scape designed to meet community
preferences. JQUAD development of the Buckeye - Larchmere Plan in 2008, updated in 2012, serves as the
catalyst and blueprint for neighborhood and commercial corridor redevelopment and relocation and
replacement housing for displaced renters and homeowners for the former St. Luke Campus. New homes
range in price from $120,000 - $300,000 with rehabilitated homes starting at $80,000. Housing purchase
program includes financial assistance utilizing St. Luke's Foundation and Cleveland Foundation grants and
City of Cleveland CDBG and HOME funds for down-payment, closing cost, and principal reduction, tax
abatement and after purchase home improvement. Approximately 60 homes and medical and office
developments are complete. Amenities include a new state of the art elementary school, charter school,
fire station, and metro rail station, and added economic development, quality retail and restaurant
development.
Additional information for Buckeye Shaker Square CDC and the Buckeye Larchmere Shaker Square
Woodland Hills Transformation Vision Plan is available at their website: http://buckeyeshaker.org/
JQUAD PLANNING GROUP 7
Finance Models: JQUAD has relevant experience with different financing models and funding sources for
affordable housing and economic development, as well as experience with land research and assemblage.
JQUAD has experience working with and utilizing and layering financing from public and private sources,
including State and Federal funding sources for affordable housing development. JQUAD has structured
development financing for affordable housing utilizing federal, state and local resources including CDBG,
HOME, low income housing tax credits, HUD Section 108 Loan Guaranty funding, Economic Development
Association, Federal Home Loan Bank, and Treasury Department Community Development Financing
Institution (CDFI) funding. Example Finance Models and Project include:
City of Dallas Intown - Downtown Housing Program - $40 million in HUD Section 108 Loan Guaranty Fund
for construction development financing for multifamily, single family and office conversions in downtown
Dallas, Texas. Other sources of funding for the project examples in Shreveport, Louisiana, Cleveland, Ohio
and Dallas Texas include State Low Income Housing Tax Credits, City of Dallas CDBG and HOME Entitlement
funding, Federal Home Loan Bank Affordable Housing Funding, Internal Revenue Department Community
Development Financing Institute (CDFI), Dallas Tax Increment Finance District (TIF) and Public Improvement
District Financing (PID).
City of Shreveport,Shreveport Louisiana—JQUAD supported the City of Shreveport, Louisiana in its' efforts
to revitalize neighborhoods and create a sustainable community. In 1998 JQUAD created the Shreveport
Neighborhood Revitalization Plan and Housing Needs Assessment focusing on 8 strategic neighborhood
planning areas followed by updated plans in 2000 and 2005 adding additional neighborhood planning areas.
JQUAD's planning and implementation guidance resulted in the following:
• Housing Needs Assessment establishing goals for housing unit development and objectives for
neighborhood revitalization.
• New tools and resources for implementation including lease purchase program and development of 3
lease purchase developments by the City Community Development Office; land bank for adjudicated
properties; citywide nonprofit to lead development initiatives; joint development involving the
Shreveport Housing Authority, City Community Development and Private — Nonprofit development
community; Choice Neighborhood Planning Grant Initiative and current application for Choice
Neighborhood Implementation Grant;
• Local policy changes and State of Louisiana Legislative changes relative to recapture of adjudicated
property, zoning, regional city—parish master plan, economic incentives for housing and development.
JQUAD PLANNING GROUP 8
• Other initiatives include nonprofit and faith based capacity building training program leading to
nonprofit development corporation development of housing in Allendale and Queensborough
Neighborhoods; faith based housing development in Allendale Neighborhood; and Catrina Housing;
cottages in Ledbetter Heights; Shreveport Housing Authority and privately developed Low Income Tax
Credit Development and Downtown Housing; Implementation of Target Neighborhood Planning and
Model Block Housing development initiatives; changes in regulatory programs, public policy and public
infrastructure investment in code enforcement, public safety and neighborhood infrastructure.
JQUAD's planning and implementation consultation led to the creation of an adjudicated property and
vacant lot acquisition - land bank program. Our development and finance consultation supported the
development of two single family lease purchase developments and alternative affordable housing
products including modular housing in Shreveport, Louisiana. Conceptual plans for improving
commercial corridors and public spaces, prototypical project site plans and program design for
intergenerational housing and cottage housing for seniors and single parent households are being test
in Jonesboro Arkansas and developed in Cleveland, Ohio. The most visible transformation has been the
conversions of office and warehouse development to housing utilizing HUD Section 108 Loan Guaranty
in Dallas,Texas. The before mentioned accomplishments and developments highlighted below were first
conceived in planning efforts including the Shreveport Revitalization Plan in 2005, City of Dallas
Consolidated Plan and Housing Policies in 1994 and 2000; and as part of the Jonesboro 2020
Comprehensive Masterplan and Vision Plan in 2012.
JQUAD PLANNING GROUP 9
TEAM LEADER CREDENTIALS AND ASSIGNMENTS FOR THE PROJECT
JQUAD PLANNING GROUP
James Gilleylen I Project Delivery Manager and Lead Planner — James Gilleylen has worked as a
professional planner and in executive management for more than 30 years in both the public and private
sector including having served as Director of the Department of Housing and Neighborhood Services and
Assistant Director of Planning and Development for the City of Dallas, and Deputy Director of the Office of
Planning for the City of Washington, DC. Mr. Gilleylen currently serves as Chief Executive Officer and Principal
Planner for JQUAD.He has led revitalization planning, housing and economic development efforts for over
46 city, county-regional and state agencies and policy initiatives at a national level including multiple
consulting engagements with the U.S. Department of HUD and Navy as Project Manager for development
of HUD's Capital Fund Formula and Public Housing Funding Allocation Model; HUD consultation for
compliance with the U.S. Fifth Circuit Court ordered Consent Decree program management of the"Walker
v HUD" and "Youngv HUD" Housing Discrimination Law Suits; and HUD Technical Assistance to Distressed
PHA's, Public Housing and Section 8 Voucher program assessments, and PHA De-concentration Plans. Mr.
Gilleylen has a Bachelor of Science degree in Public Administration and a Master's of Science Degree in Urban
and Regional Planningfrom the University of Mississippi "Ole Miss".
Derek Hull I Lead Planner and Planning Implementation and Design - Derek. Hull serves as Project
Manager and Senior Planning Consultant for JQUAD since 2004. Mr. Hull has thirteen years of experience
as an innovative, knowledgeable, and diverse Economic Development and Planning professional,
specializing in Project Management, Policy Implementation, Fair Housing Planning, and Zoning
Administration for large and suburban municipalities. Mr. Hull will serve as Lead Analyst for various
aspects of the Al and will coordinate the best practices and remedial action identification. Mr. Hull has
thirteen years of experience in urban planning, fair housing, and zoning administration. Recent projects
have included Senior Analyst 2014 — 2019 Medford, Oregon Consolidated Plan and AI; Project Manager
and Lead Analyst for the 2008 — 2009 and 2013 - 2014, 116th Street Corridor and Buckeye, Larchmere,
Shaker Square Housing and Commercial Development Corridor Plans in Cleveland, Ohio. Mr. Hull earned
a Bachelor of Arts Degree in Psychology, Minor in Urban Affairs and Political Science, University of the
District of Columbia, 1997, Master of Urban Planning Degree in Economic Development, Wayne State
University, 2003, and Certificate in Economic Development, Wayne State University, 2004.
JQUAD PLANNING GROUP 10
DELIVERY TEAM CONTACT INFORMATION - POINT OF CONTACT
Name of Firm: JQUAD PLANNING GROUP, LLC
Local Address: 14675 Midway Road, Suite 219
Addison, Texas 75001
Contact Person: James Gilleylen, President
Phone: (972) 458-0600
Fax: (972) 458-0602
Email: gilleylenj@jquad.com
Website: http://www.jquad.com
REFERENCES
City of Shreveport— Revitalization Plan, Consolidated Plan and Fair Housing Impediment Analysis
City of Shreveport Department of Community Development
Ms. Bonnie Moore, Director
401 Texas Street, Room 314, Shreveport, LA, 71101
Phone: (318) 673 - 5900 Email: bonnie.moore@shreveportla.gov
City of Shreveport, Louisiana Consolidated Plans, Annual Action Plans, and Fair Housing Impediment
Analyses for program years 2008 —2013 and 2014—2018.
City of Shreveport, Louisiana Housing Market Analysis, Housing and Community Development Needs
Assessment, and Neighborhood Revitalization Strategies 1999 — 2001; 2005 Update.
JQUAD PLANNING GROUP 11
Buckeye Shaker Square Community Development Corporation —Transformation Revitalization and Vision Plan
Buckeye Shaker Square CDC
John Hopkins, Executive Director
11802 Buckeye Road, Cleveland, Ohio 44120
Phone: (216) 701-9306 Email: jh@buckeyeshaker.org
2005 Buckeye Larchmere Master Plan; 2010 Buckeye Larchmere Shaker Square Master Plan Update
2012 - 2013 Buckeye Larchmere Shaker Square Transformation Vision Plan and Implementation
State of Arkansas—Consolidated Plan, Annual Plan and Fair Housing Impediment Analysis, Disaster Assistance
State of Arkansas Economic Development Commission
Jean Noble, Grants Division Director
One Capital Mall 4C300, Little Rock, Arkansas 72201
Phone: (501) 602-7389
2015—2019 Consolidated Plans, Annual Action Plans, Impediment Analyses,
2009—2014, 2004—2008, and 1999—2003 Consolidated Plans, Annual Plans and Al.
2010 Disaster Assistance Planning
APPROACH AND METHODOLOGY
APPROACH, METHODOLOGY AND SCOPE OF WORK
The City of Port Arthur's proposed Scope of Work to accomplish the described strategy is divided into three parts.
Phase I. Disaster Assistance Planning and Administration.
Phase II. Mitigation Plan to address prevention and impacts of
future disasters.
Phase III. Downtown Housing Development Plan Expansion —
Supplemental changes to the current PAEDC and City
Downtown Housing initiative.
Phase IV. Integrate the Disaster Assistance and Recovery Plan into the City Comprehensive Plan to guide future
land use and zoning, regulatory and development, as well as policy decisions.
JQUAD PLANNING GROUP 12
CITY OF PORT ARTHUR DISASTER RECOVERY/ASSISTANCE SCOPE OF WORK
Phase I. Disaster Assistance Planning and Administration
• Disaster Assistance/CDBG-R Application to HUD or State Agency designated to receive funding on
behalf of City of Port Arthur.
• Create a plan for utilization and Administration of CDBG-R and other disaster recovery funding
provided to the City of Port Arthur.
• Coordinate efforts with City, County, and Regional agencies to finalize the plan and assessment of
need and damage for housing, businesses, infrastructure and utilities, public facilities, cleanup,
temporary housing, relocation.
• Create a Relocation and Rebuild Strategy for damaged homes and businesses in the City.
• Design a Housing Assistance Program for rental and home owner housing for persons impacted by
storm.
• Identify opportunities for City of Port Arthur and regional collaboration for addressing economic
development, small business creation, business expansion and retention, and increased job
development.
• Develop a Substantial Amendment to Consolidated Plan and Annual Plan.
• Update the City of Port Arthur Assessment of Fair Housing.
• Develop a Supplemental CDBG-R and Disaster Recovery Budget.
• Develop Disaster Recovery Program(s) applications and procedures for application intake and
assistance coordination.
• Documentation, regulatory compliance and reporting, coordination for disaster assistance to HUD.
Phase II. Mitigation Plan to address prevention and impacts of future disasters.
• Work with City Agencies/ Departments to identify areas and lots frequently flooded that should
be elevated before rebuilding houses or businesses on existing lots.
• Create Buyout and Relocation strategies and program offering replacement housing to owners
of destroyed by storm, and likely to be impacted by future storms, to relocate to the expanded
downtown housing planning area.
• Enact Mandatory flood insurance as part of the financing for housing
• Work with City Agencies/ Departments to identify cost for and site-specific Infrastructure
necessary in support of housing development and rehabilitation such as drainage, water sewer,
streets, lighting, financial incentives for housing development both in Downtown Planning Area
and citywide.
• Work with City Agencies/ Departments to identify funding and site-specific Infrastructure
necessary to mitigate the impacts of future storms and floods such as drainage, pumping
stations/equipment, and raising of properties out of flood zone.
• Work with City Departments/Agencies to identify and create Regulatory Standards for code
enforcement and building codes to support maintenance and conservation of housing and
neighborhoods and protect the reinvestment being made.
• Evaluate Incentivized zoning regulations to increase the supply of affordable housing and
support disaster recovery.
JQUAD PLANNING GROUP 13
• Work with City Agencies/ Departments to determine new regulatory compliance and reporting
standards for code enforcement and building codes to support disaster recovery investments
and standards, including working with regional agencies to identify potential building code
standards to help withstand impacts of storms.
Phase III. Downtown Housing Development Plan Expansion - Supplemental changes to the current
PAEDC and City Downtown Housing initiative.
• Expansion of the Downtown Housing Plan Area to increase the number of units to be developed
to support the rapid rehousing of disaster impacted persons.
• Acquisition plan for vacant/underutilized properties - Identify location, transfer of Lots available
for disaster recover units, sources of funds for infrastructure water, sewer, sidewalks, curb,
gutter, manholes and bond /capital /general funding for fire, police etc.
• Designated locations of Infrastructure Improvements and strategy for maintaining lots and
demolition / boarding/cleanup of properties on interim basis.
• Strategies for improving and financing rehabilitation of existing housing in the Downtown Plan
area and infrastructure improvements.
• Strategies for funding adaptive reuse of existing commercial building for economic
development, business disaster recovery and relocation, small business development/small
business incubators, to create jobs.
• Regulatory changes in code enforcement, zoning requirements; changes in regulations for
outdoor storage, fencing/screening, development impact review.
• Housing finance strategy that incorporates EDC and City funding, CDBG-R, FEMA, private
insurance and other sources of funding.
• Infrastructure and housing development to rapidly re-house impacted populations.
• Alternative housing types and sources of financing to meet the needs of buyers and alternative
housing design and features replicating existing housing in the area —work live, modular, and
senior housing; rental housing and mixed-use development.
• Commercial Corridor redevelopment strategies for major streets such as Proctor, and Gulf way.
• Drainage, water sewer, streets, lighting, financial incentives for housing development.
• Identify site and development interest for building rental housing, senior housing, mixed use
development, and other forms of housing to rapidly rehouse those impacted by the disaster.
• Provide for business recovery support to the extent that the disaster assistance funding
provides support.
• Create Design Standards, and plans for signage, entrance amenities, and streetscape for the
plan area.
• Strategic Partnership with developers and Lamar University
• Identify Strategies, locations and funding alternatives for Public Improvements, Parks and Open
Space, Police Storefronts.
Phase IV. Integrate the Disaster Assistance and Recovery Plan into the City Comprehensive Plan
• Disaster Assistance Plan will guide and inform future land use and zoning, regulatory and
development, as well as policy decisions.
JQUAD PLANNING GROUP 14
COST PROPOSAL
COST PROPOSAL
JQUAD's proposed cost to develop the above Scope of Work is $49,920 and is being offered on a firm fixed
cost basis. Firm fixed cost assumes that the delivery of services for this project is based on the scope of
work presented and therefore JQUAD assumes the responsibility for completion of the project at this
specified cost provided the scope of work is not altered. Our cost reflects approximately 624 labor hours at
an hourly rate of $80.00 per hour. This $80 hourly rate is inclusive of all direct labor cost and indirect
administrative, overhead, and travel cost. JQUAD has proposed a 3-month schedule.
The Scope of Work will be developed January 1, 2017—April 30, 2018 in advance of the anticipated funding
of CDBG-R and other Disaster Recovery being made available. This includes planning needed to develop
further detail for scope of work; planning that needs to be completed in order to meet the regulatory
requirements for receiving funding; and in order for the City to demonstrate its' readiness to receive funding
and administer a successful disaster recovery plan. Additional scope of effort will need to be funded as part
of the Disaster Recovery Funding received from the Federal government. Final cost will be determined at
that time based on funding available and final Federal Register and Administering Agency requirements.
This strategy will be modified if necessary based on actual funding for Disaster Recovery and regional
strategies that might be necessary to insure both City of Port Arthur and regional disaster impacts to be
addressed.
JQUAD PLANNING GROUP 15
DISASTER ASSISTANCE PLAN SCHEDULE
JQUAD's schedule for completion of the draft plan estimated for four months and as follows, but can
be adjusted and began on the notice to proceed and the execution of a contract being issued.
Phases for completing the plan Schedule
Phase 1: Project Initiation, Data Collection, Research and 60 days—Month One
Design; Disaster Assistance Planning and Administration
Phase 2: Mitigation Plan to address prevention and impacts 60 Days - Months One
of future disasters.
Phase 3: Downtown Housing Development Plan Expansion — 90 Days— Months One -Two
Supplemental changes to the current PAEDC and City
Downtown Housing initiative.
Phase 4: Plan Development; Integrate the Disaster Assistance 90 Days— Months One - Four
and Recovery Plan into the City Comprehensive Plan to guide
future land use and zoning, regulatory and development, as
well as policy decisions
Draft Plan for City Review 120 Days — Months One - Four
City and Community Input and Plan Review TBD
City Council Presentation TBD
Final Plan TBD
JQUAD PLANNING GROUP 16