HomeMy WebLinkAboutPR 20119: CONTACT WITH SUN COAST RESOURCES, INC., ROAD DIESEL - J
City of
ort rth
7exus
INTEROFFICE MEMORANDUM
Public Works Department — Administrative-Division
Date: February 14, 2018
To: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., P. E., Public Works Director
RE: P. R. No. 20119
Introduction:
Authorize the second year and final renewal of a contract for dyed off-road diesel for the
Public Works Landfill Division with Sun Coast Resources, Inc.
Background:
This is an annual contract for dyed, off-road diesel fuel that will be used by the City's Landfill
Division. This contract is for a period of one year. This is the second year (final renewal) of
this annual contract.
Budget Impact:
The projected budgetary impact is estimated at$66,000. Funds are provided in Account No.
403-1274-533.24-00, Public Works Landfill Division—Fuel and Lubrication.
Recommendation:
Approve the second year (final renewal) of the contract for the purchase of dyed off-road
diesel with Double Sun Coast Resources, Inc.
/aw
"The vocation of Public Works is to serve the Public"
P.R.20119
02/14/18 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FINAL
RENEWAL) OF A CONTRACT WITH SUN COAST
RESOURCES, INC. OF HOUSTON, TEXAS FOR DYED, OFF-
ROAD DIESEL WITH A PROJECTED BUDGETARY IMPACT
OF $66,000. FUNDING IS AVAILABLE IN ACCOUNT NO. 403-
1274-533.24-00, PUBLIC WORKS DEPARTMENT LANDFILL
DIVISION—FUEL AND LUBRICATION.
WHEREAS, Sun Coast Resources, Inc. was awarded a contract for dyed, off-road diesel
for the City through Resolution#17-005, and;
WHEREAS, this is the second year (final renewal) of a contract with Sun Coast
Resources, Inc.; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager is hereby approving the second year (final renewal) of the
contract for dyed, off-road diesel with Sun Coast Resources, Inc., of Houston, Texas, and,
THAT, funding is available in account 403-1274-533.24-00, Public Works Landfill
Division—Fuel and Lubrication; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
P. R. 20119
02/14/18 aw
Noes:
Mayor
ATTEST: APPROVED S TO FORM:
Sherri Bellard Valecia Tiz no 77-1--v
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABLITY
OF FUNDS:
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Harvey Robinson Andrew Vasquez
Interim City Manager Director of Finance
I
. (Cidittf.�-
Armando Gutierrez, Jr., P. E. Clifto Williams
Public Works Director Purchasing Manager
AGREED TO:
Sun Coast Resources, Inc.
CONTRACT FOR DYED, OFF-ROAD DIESEL
THIS AGREEMENT, made this the_of , 2018, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called"OWNER" or"CITY", and Sun Coast Resources, Inc. , a(n) Corporation herein
acting by and through Lisa Smith hereinafter called"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 17-005,the City entered into a one (1) year contract with the
option to renew for one additional one year period. The parties hereby agree to exercise said
option for the second year, final renewal.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of
the materials, supplies, tools, equipment, labor, and other services necessary to connection
therewith, excepting those supplies specifically not required of CONTRACTOR in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the Specifications and
contract documents and comply with the terms therein for unit prices as stated below:
DYED, OFF-ROAD DIESEL
Unit Cost
$.0585 above OPIS
4. The term "Contract Documents"means and included the following:
(A) Agreement
(B) T., t..station Bid
(C)
(D) Specifications
(E) 1
(F) '
(G) Notice to Proceed
*These items were attached to the original letting contract. The agreement is only included in
this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an
original of the date first written above.
OWNER CONTRACTOR
BY: BY:
Harvey Robinson, Sun Coast Resources, Inc.
Interim City Manager Houston, Texas
Print Name:
Title:
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2)copies, each of which shall be deemed an
original of the date first written above.
OWNER CONTRACTOR
BY: BY:
Harvey Robinson, Sun Coast Resources, Inc.
Interim City Manager Houston, Texas
Print Name:
Title: