HomeMy WebLinkAboutPR 20125: JANITORIAL SERVICES CONTRACT SECOND RENEWAL .7
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INTEROFFICE MEMORANDUM
Date: February 27, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez,Jr.,P.E.,Director of Public Works
RE: P.R. 20125 —Janitorial Services Contract Second Renewal
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the second renewal of an annual janitorial services agreement with Agape Cleaning
Enterprises, Inc. of Houston,Texas for the annual projected budgetary impact of$62,482.20.
Background:
This is an annual contract to provide janitorial cleaning services in the City Hall and the City
Hall Annex buildings with the option to renew for two additional one year terms as per
Resolution No. 16-099. The City Council approved the second year — first renewal of the
janitorial contract per Resolution 17-075. This is the second renewal final year of this
contract.
Budget Impact:
Funding available in Public Works/City Hall Account No. 001-1206-531.59-00.
Recommendation:
It is recommended that City Council approve the City Manager to authorize the second
renewal of an annual janitorial services contract with as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 * Port Arthur,Texas 77641-1089 * 409.983.8182 A FAX 409.983.8296
P.R. 20125
02/17/18 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR AND FINAL
YEAR CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
AGAPE CLEANING ENTERPRISES, INC. OF HOUSTON, TEXAS, FOR
JANITORIAL SERVICES FOR CITY HALL AND CITY HALL ANNEX,
WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF
$62,482.20. FUNDING IS AVAILABLE IN PUBLIC WORKS — CITY
HALL ACCOUNT NO. 001-1206-531.59-00.
WHEREAS, the City entered into an agreement with Agape Cleaning
Enterprises, Inc. per Resolution No. 16-099 for janitorial cleaning services for City Hall
and City Hall Annex with the option to renew for two (2) additional one-year periods;
and,
WHEREAS, the City entered into a second agreement (first renewal) with Agape
Cleaning Enterprises, Inc. per Resolution No. 17-075; and,
WHEREAS, the City wishes to utilize the option of renewal for the third and final
year contract with Agape Cleaning Enterprises,Inc; now therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the third year and final
year of the contract with Agape Cleaning Enterprises, Inc. of Houston, Texas (attached
as Exhibit "A") for janitorial cleaning services for City Hall and City Hall Annex, with an
annual projected budgetary impact of $62,482.20, funding is available in account 001-
1206-531.59-00; and,
P.R. 20125
Page 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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Valecia Tizeno C � Harvey Robinson
City Attorney Interim City Manager
APPROVED AS FOR AVAILABLITIY OF
FUNDS: Armando Gutierrez, Jr., P.E.
Public Works Director/City Engineer
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Andy Vasquez, CPA Clifton Williams, CPPB
Director of Finance Purchasing Manager
SECOND RENEWAL CONTRACT FOR JANITORIAL SERVICES FOR
CITY HALL AND CITY HALL ANNEX
THIS AGREEMENT, made this the of April, 2018, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY", and Agape Cleaning Enterprises, Inc. ,
hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 16-099, the City entered into a one (1) year
contract with the option to renew for two additional one year periods.
The parties hereby agree to exercise said option for the second year (first
renewal).
2. Pursuant to Resolution No. 17-075, the City entered into a one (1) year
renewal contract with the option to renew for one additional one year
period. The parties hereby agree to exercise said option for the third year
(second renewal).
2. The term of this Contract shall be from April 11, 2018 to April 10, 2019,
unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited
to, funding not being available in any budget cycle with ten (10) days
written notice.
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other
services necessary to connection therewith, excepting those supplies
specifically not required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the
specifications and contract documents and to comply with the terms
therein for the following costs:
Janitorial Service $4963.10 per month
Additional Floor Waxing $0.105 per square foot
Additional Carpet Cleaning $0.08 per square foot
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Invitation to Bid *
3-) General Information *
4) Specifications *
5) Bid *
6) Bidder's Information Sheet *
*These items were attached to the original letting contract. The
agreement is only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies,
each of which shall be deemed an original of the date first written above.
OWNER CONTRACTOR
BY: BY:
Harvey Robinson Richard Intrau, President
Interim City Manager Agape Cleaning Enterprises, Inc.
ATTEST: WITNESS:
Sherri Bellard, City Secretary Print Name: