HomeMy WebLinkAboutPR 20126: SECOND YEAR-FIRST RENEWAL, ANNUAL STRIPING OF CITY STREETS INTEROFFICE MEMORANDUM
Date: February 27, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 20126—Second Year-First Renewal, Annual Striping of City Streets
Introduction:
Approval of the first renewal of an agreement with Crabtree Barricade Systems, Inc. of
Beaumont, Texas for street striping services with the city for an annual projected budgetary
impact of$60,000.00.
Background:
This is an annual contract to provide striping of city streets with the option to renew for two
additional one year terms as per Resolution No. 17-098. This is the first renewal year of this
contract.
Budget Impact:
Funding available in Public Works/City Hall Account No. 001-1205-531.59-00.
Recommendation:
Recommend approval of the first renewal of an annual striping contract with Crabtree
Barricade Systems, Inc. for street striping service for a cost not to exceed $60,000.
P.R. 20126
02/19/18 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND CRABTREE BARRICADE SYSTEMS, INC. OF
BEAUMONT, TEXAS, FOR THE ANNUAL STRIPING OF CITY
STREETS, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF
$60,000. FUNDING IS AVAILABLE IN PUBLIC WORKS — CITY
HALL ACCOUNT NO. 001-1205-531.59-00.
WHEREAS, the City entered into an agreement with Crabtree Barricade
Systems, Inc. per Resolution No. 17-098 for the annual striping of city streets with the
option to renew for two (2) additional one-year periods; and,
WHEREAS, the City wishes to exercise the option to renew for an additional one
(1) year period,
WHEREAS, this contract still has the option of renewal for a third and final year;
now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the second year (first
renewal) of the contract with Crabtree Barricade Systems, Inc. of Beaumont, Texas
(attached as Exhibit "A") for the annual striping of city streets with the option to renew
for one (1) additional year, with an annual projected budgetary impact of $60,000.00,
funding is available in account 001-1205-531.59-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 20126
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
/%V
Valecia Tizeno / Harvey Robinson
City Attorney Interim City Manager
APPROVED AS FOR AVAILABLITIY OF
FUNDS: Armando Gutierrez, Jr., P.E.
Public Works Director/City Engineer
Andy Vasquez, CPA, ego Clifton Williams, CPPB
Director of Finance Purchasing Manager
EXHIBIT A
RENEWAL CONTRACT FOR THE ANNUAL STRIPING OF CITY
STREETS
THIS AGREEMENT, made this the of , 2018, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and Crabtree Barricade Systems,
Inc. , hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 17-098, the City entered into a one (1) year
contract with the option to renew for two additional one year periods.
The parties hereby agree to exercise said option for the second year (first
renewal).
2. The term of this Contract shall be from May 13, 2018 to May 12, 2019,
unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited
to, funding not being available in any budget cycle with ten (10) days
written notice.
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other
services necessary to connection therewith, excepting those supplies
specifically not required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the
specifications and contract documents and to comply with the terms
stated in the contract per Resolution 17-098.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Invitation to Bid *
3-} *
4) Specifications *
fid *
6) Biddcr's Information Sheet *
*These items were attached to the original letting contract. This
agreement is only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies,
each of which shall be deemed an original of the date first written above.
OWNER CONTRACTOR
BY: BY:
Harvey Robinson Guy Crabtree
Interim City Manager Crabtree Barricade Systems, Inc.
ATTEST: WITNESS:
Sherri Bellard, City Secretary Print Name: