HomeMy WebLinkAboutPR 20128: PURCHASE OF TABLES & CHAIRS FOR CIVIC CENTER DEPT __,.
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City of
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Robert A."Bob"Bowers Civic Center
www.PortArthurTx.gov
INTEROFFICE MEMORAN D U M
Date: 2/20/18
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: dam J Saunders, Civic Center Dir
RE: PR 20128 Purchase of tables&chairs for Civic Center Dept
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase tables, chairs and other associated equipment from KI of Green Bay, WI for
replacement of lost items in the Civic Center Department from Hurricane Harvey through the
TXMAS Cooperative Program in the amount of$221,445.12. Funds are available through
TML partial settlement in account 147-2300-901.92-00 project#082617.
Background:
Purchasing received a quote through TXMAS Cooperative Program for the replacement of
Tables, Chairs and other associated equipment for the Civic Center Department. This is a
partial replacement of furniture and equipment for the Department due to losses from
Hurricane Harvey. The funding will come from a partial settlement from TML.
Budget Impact:
Funds are available through TML partial settlement in account 147-2300-901.92-00 project
#082617.
Recommendation:
It is recommended that City Council approve the City Manager to purchase tables, chairs and
other associated equipment from KI of Green Bay, WI, as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
3401 Cultural Center Drive X Port Arthur,Texas 77642 X 409.985.8801
P.R. No. 20128
2/27/18
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
TABLES, CHAIRS AND OTHER ASSOCIATED EQUIPMENT FROM KI OF
GREEN BAY, WISCONSIN FOR REPLACEMENT OF LOST ITEMS IN THE
CIVIC CENTER DEPARTMENT FROM HURRICANE HARVEY THROUGH
THE TEXAS MULTIPLE AWARD SCHEDULE PROGRAMS (TXMAS)
COOPERATIVE PROGRAM IN THE AMOUNT OF $221,445.12. FUNDS ARE
AVAILABLE IN HURRICANE HARVEY ACCOUNT NO. 147-2300-901.92-00
PROJECT NO. 082617.
WHEREAS, on January 16, 2018 the City Council approved Resolution No. 18-004
authorizing the City Manager to execute a contract between Texas Municipal League
Intergovernmental Risk Pool—Turnkey Recovery Program to rebuild Robert A. "Bob"Bowers Civic
Center(3401 Cultural Center Drive); and
WHEREAS, the Civic Center Department lost tables, chairs and associated equipment due to
flooding from Hurricane Harvey; and
WHEREAS, the Texas Municipal League Intergovernmental Risk Pool will pay to the City of
Port Arthur for replacement of tables, chairs and associated equipment for the Civic Center Department
in the amount of$221,445.12; and,
WHEREAS, the tables, chairs and associated equipment is procured through Texas Multiple
Award Schedule Programs (TXMAS), where the State and the Federal Government have competitively
awarded these contracts; and,
WHEREAS, KI will provide the tables, chairs and associated equipment for the amount of
$221,445.12; and,
WHEREAS, the awarding of the purchase contract to KI of Green Bay, WI, through their
TXMAS Contract No. TXMAS 17-7103, is recommended; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized and directed to purchase tables, chairs and other
associated equipment from KI of Green Bay, Wisconsin for replacement of lost items in the Civic
Center Department from Hurricane Harvey through the TXMAS cooperative program as Exhibit"A".
THAT,the purchase has a projected budgetary impact of$221,445.12, which will be charged
to Hurricane Harvey Account No. 147-2300-901.92-00 PROJECT#082617.
THAT,a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this day of , AD, 2018, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers:
NOES: .
Derrick Ford Freeman,Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
4,11
Val Tizeno, ity Atto
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
Andrew Vasquez, CPA
Finance Director
LYALlet ,
Clifton Williams, CPPB
Purchasing Manager
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ON: 'I?CAS 359
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City of Port :Arthur: Table and Chair
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Replacements
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City of Port Arthur: Table and Chair Replacements
KI is pleased to present the enclosed Quote Number: 17CAS-369916/C
quotation. The following items are
included: CREATED 11/30/2017/ REVISED 2/19/2018 I Valid Through 2/28/2018
• Quote
• Summary PRODUCT TOTALS 8221,445.12
• Itemized Quote
• Detailed PO requirements See Quote Detail Summary $0.00
• Product Options* GRAND TOTAL $221,445.12
*TBDs exist and must be selected prior to Contract Information:
purchase. Please contact a sales team OT1076 TXMAS: Direct Sale:w/dealer accrual
member for assistance with specifications.
Requested Delivery Date: To be Determined
Sales Team: Sold To End User
To be Determined City of Port Arthur
Regina Thomas PO Box 1089
Sales Specialist Port Arthur, TX 77643
regina@insideevolutions.com P.(409)983-8187
832-477-3509 End User#16185
Ship To Installation
To be Determined To be Determined
Blair Wautlet
Inside Sales Specialist
blair.wautlet@ki.com
920.468.2567
;5. ' . [ Client Notes:
:-. —Installation will be billed separately.***
)mow ,. Installation Quoted usingLocal Quote.
d , ,„^ wA � Product will ship direct to site and install during normal business hours; Monday through Friday
'° ;”; ., Installation does not include Stair Carry.
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CREATED 11/3012017 Product options that must be determined(aka TBDs)exist and must be selected prior
VALID THROUGH 2/28/2018 to purchase order submittal. These items are notated in the far right column with(?)
Prepared By Blair Wautlet
Quote Filename City of Port Arthur.Table and Chair Replacements-17CAS-369916/C
Line Model Qty. Sell Price Extended Total TBD
Options
1.1 DL3096 Duralite 30X96",Rectangular Fixed Height Table 385 $244.80 $94,248.00
lop Color Sand TTSA
Frame Color Black /BL
Price Description:Delivered/Open Market
1.2 KTV68 Vertical Storage Caddy,Cap-9,26-5/8Wx78"L 43 $284.16 $12,218.88
i
_ "`• Frame Color Beige /BE ..
�, f- Base Option All swivel wheels /SC
1
Price Description:Delivered/Open Market
1.3 DLR72 DuraLite 72'Dia,Round Fixed Height Table 75 $374.40 $28,080.00
�,.,� Top Color Sand /TSA
t" : Frame Color Black BL
Price Description:Delivered/Open Market
1.4 KTR9 Vertical Storage Caddy,Cap-8,32-5/8Wx55-1/41 8 $396.96 $3,175.68
I "a.:-. .F-4:-, Frame Color Beige /BE
Base Option All swivel wheels /SC
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Price Description:Delivered/Open Market
1.5 DLR60 DuraLite 60"Dia,Round Fixed Height Table 50 $289.921 $14,496.00
- Top Color Sand /TSA
�7"<r Frame Color Black IBL '
Price Description:DeliveredlOpen Market
1.6 KTR9 Vertical Storage Caddy,Cap-8,32-5/8Wx55-1/41 5 $396.96 $1,984.80
i�41•-�w;•1-.. Frame Color Beige BE
l=; ( r! I Base Option All swivel wheels /SC '
Price Description:DeliveredlOpen Market
1.7 SEMPI1872 Emissary Folding Tbl,Premier Top,Steel Glide,18x72' 251 $181.92 $4,548.00 ..,Ii 1
- Laminate Surface Finish >>To Be Deteanired TBD«
~' Edge Color Black edge /EBL
•\ Leg Color Black /BL
Base Option Steel glides /SG
Price Description:Delivered/Open Market
1.8 SEMPI1896 Emissary Folding Tbl,Premier Top,Steel Glide,18x96" 25 $193.92 $4,848.00 ,.,
Laminate Surface Finish >>To Be Determined TBD«
tr k Edge Color Black edge IEBL
Leg Color Black /BL
Base Option Steel glides • ISG
Price Description:Delivered/Open Market
1.9 K1V66 Vertical Storage Caddy,Cap-9,26-5/8Wx78"L 71 $284.15 $1,989.12
I
``•"4"'^"-.1 Frame Color Beige BE
Base Option All swivel wheels !SC
Price Description:Delivered/Open Market
Page:2 of 4
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CREATED 11130/2017 Product options that must be determined(aka TBDs)exist and must be selected prior
VALID THROUGH 2/28/2018 to purchase order submittal. These items are notated in the far right column with(?)
Prepared By Blair Wautlet
Quote Filename City of Port Arthur:Table and Chair Replacements-17CAS-3699161C
Line Model I Qty. Sell Price Extended Total TBD
111 Options
1.10 KLT1818.H Aristotle Lectern,18x18x4H I 4' 4 $302.40 $1,209.60
Laminate(Horizontal) »To Be Determined TBD«
Laminate Base(Vertical) »To Be Determined TBD«
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Price Description:Delivered/Open Market
WorkGroup Product Subtotal $166,798.08
Tag 1: 500
3.1 MX Matrix Armless Stack,Polypropylene 500 $104.64 $52,320.00
Matrix Frame Colors Chrome /CH
Matrix Poly Colors No Fire Retardant /NFR
4,3 Matrix Poly Colors Wet Sand /PWS
Glide Onto-, »To Be Determined TBD«
Price Description:Delivered/Open Market
3.2 MXD.BL Transport Dolly,Poly/Upholstered Chairs 12 $193.92 $2,327.04
Price Description:Delivered/Open Market
Tag 1: 500 WorkGroup Product Subtotal $54,647.04
Quote Summary
Product SubTotal: $221,445.12
Estimated Sales Tax: See Notes
Quote Total: $221,445.12
NOTES:
• Images shown above are intended for approximate visual reference only and may not represent the exact models,numbers,descriptions or options selected.Refer to the
model number/description/options shown for full product specifications.
• Sales Tax(For Shipment within the United States Only):Estimated sales/use tax will be calculated when order is entered. It is the customer's responsibility to pay any
applicable sales/use tax due upon invoicing. A customer will not be charged sales tax if(1)a Resale Certificate,(2)an Exempt Organization Certificate,or(3)a Direct Pay
permit is on file with KI's Finance Department. If no certificate is on file,the appropriate sales/use tax rate in effect at shipment will be applied and tax will be added to the
customer's invoice.
•
Page:3 of 4
Gwen Thibodeaux
From: Trameka Williams
Sent: Thursday, February 22, 2018 11:07 AM
To: Gwen Thibodeaux
Subject: FW: PR65172 Contents quote
Attachments: 20180222084854436.pdf; PR65172 FEMA maps for IDs 52,431,169 & 520.pdf
FYI
Original Message
From: Lisa Kutch [mailto:lkutch@tmlirp.org]
Sent:Thursday, February 22, 2018 11:04 AM
To:Trameka Williams<trameka.williams@portarthurtx.gov>; Monique Leflore<monique.leflore@portarthurtx.gov>
Cc: Carolyn Miller<Carolyn@RWLGroup.com>; 'Robert Lazarus' <bob@rwlgroup.com>; Rebecca Underhill
<rebecca.underhill@portarthurtx.gov>; Mike Matheny<mmatheny@synergyid.com>; 'Jason Stoltzfus'
<Jasons@synergynds.com>;jc@synergynds.com;Tom Thibault<tomt@synergynds.com>
Subject: PR65172 Contents quote
Good morning!
I'm writing to advise that the proposal of$221,445.12 for tables and chairs is an agreeable amount for replacing those
items and the Risk Pool will support payment for that amount. I am working with Jennifer to break out the cost by
scheduled ID. I will issue ACV payment for$110,722.56. Once the final invoice to replace these items is sent to me, I will
send the difference to the City.
The attached itemized lists include tables and chairs and other items that were damaged. I will issue ACV payment for
all once I know how much to apply from the quote obtained from KI for the tables and chairs. I'll be able to plug in an
amount broken down by location.
I've confirmed thru FEMA map service that all of these locations are in the B zone.
A 1%deductible will apply by location as follows:
ID 21- Bob Bower Civic Center-$7,500
ID 52 - Old FS#6 -$1,000
ID 90- Library-$78,500
ID 520-Storage (Old Armory Bldg) -$3,000 ID 169 - Barker Civic Center- $1,000 (minimum applies) ID 194- El Vista
Comm Ctr-$1,000 (min applies) ID 431 - Ryman Bldg-$1,000 (min applies)
Please let me know if there are any questions.
Sincerely,
Lisa Kutch
Sr. Claims Specialist
Texas Municipal League IRP
PO Box 149194
Austin, TX 78714
(800) 537-6655, ext. 2412
1
City of Port Arthur - Civic Center Dept - El Vista CC 7-1) 0 I
FEE replacement cost per item (projection only)
Excludes folding tables (rectangle and round)
Item Quantity Cost per unit Total cost
DuraLite 30X96",Rectangular Fixed Height Table 35 $244.80 $8,568.00
Vertical Storage Caddy,Cap-9.26-5/8Wx78"L 2 $274.08 $548.16
Stackable chairs 125 S100.00 $12,500.00
A/V cart 1 $305.00 $305.00
Portable 10 channel sound system w/speakers 1 $2,500.00 $2,500.00
Mic stand 1 $50.00, $50.00
Trash can 42 gallon 3 $250.00 $750.00
Trash can 35 gallon 0 $200.00 $0.00
Trash can 16 gallon 2 $175.00 $350.00
Filling cabinets 0 $500.00 $0.00
Office desk 2 $1,250.00 $2,500.00
Office visitor chair 2 $115.00 $230.00
Office book shelf 0 $150.00 $0.00
Full size resedential refridgerator I $1,000.00 $1,000.00
Full Size electric water heater 1 $400.00 $400.00
vauum cleaner 1 $200.00 $200.00
Microwave 1 $300.00 $300.00
various electric chord, power strips, etc 20 $25.00 $500.00,
Misc $1,000.00
GRAND TOTAL $31,701.16
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City of Port Arthur - Civic Center Dept - Old #6 'D 5`)--
FFE replacement cost per item (projection only)
Excludes folding tables (rectangle and round)
Item Quantity Cost per unit Total cost
DuraLite 30X96",Rectangular Fixed Height Table 5 $244.80 $1,224.00
Vertical Storage Caddy,Cap-9,26-5/8Wx78"L 0 $274.08 $0.00
Stackable chairs 25 $100.00 $2,500.00
A/V cart 0 $305.00 $0.00
Portable 10 channel sound system w/speakers 0 $2,500.00 $0.00
Mic stand 0 $50.00 $0.00
Trash can 42 gallon 3 $250.00 $750.00
Trash can 35 gallon 0 $200.00 $0.00
Trash can 16 gallon 3 $175.00 $525.00
Filling cabinets 6 $500.00 $3,000.00
Office desk 6 $1,250.00 $7,500.00
Office visitor chair 6 $115.00 $690.00
Office book shelf 5 $150.00 $750.00
Copier 0 $5,000.00 $0.00
Conference tabel 0 $500.00 $0.00
Full size resedential refridgerator 1 $1,000.00 $1,000.00
Full Size electric water heater 2 $400.00 $800.00
vauum cleaner 1 $200.00 $200.00
Microwave 1 $300.00 $300.00
various electric chord,power strips, etc 5 $25.00 $125.00
Misc $1,000.00
GRAND TOTAL $20,364.00
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City of Port Arthur - Civic Center Dept - Ryman Bldg J 0 4:3'1
3'1
FFE replacement cost per item (projection only)
Excludes folding tables (rectangle and round)
Item Quantity Cost per unit Total cost
DuraLite 30X96",Rectangular Fixed Height Table 40 $244.80 $9,792.00
Vertical Storage Caddy,Cap-9,26-5/8Wx78"L 2 $274.08 $548.16
Stackable chairs 150 $100.00 $15,000.00
NV cart 1 $305.00 $305.00
Portable 10 channel sound system w/speakers 1 $2,500.00 $2,500.00
Mic stand 1 $50.00 $50.00
Trash can 42 gallon 4 $250.00 $1,000.00
Trash can 35 gallon 0 $200.00 $0.00
Trash can 16 gallon 10 $175.00 $1,750.00
Filling cabinets 0 $500.00 $0.00
Office desk 10 $1,250.00 $12,500.00
Office visitor chair 10 $115.00 $1,150.00
Office book shelf 2 $150.00 $300.00
Copier 1 $5,000.00 $5,000.00
Conference tabel 1 $500.00 $500.00
Full size resedential refridgerator 1 $1,000.00 $1,000.00
Full Size electric water heater 1 $400.00 $400.00
vauum cleaner 1 $200.00 $200.00
Microwave 1 $300.00 $300.00
various electric chord, power strips, etc 20 $25.00 $500.00
Misc $1,000.00
GRAND TOTAL $53,795.16
•
City of Port Arthur - Civic Center Dept - Armory 1I 5-
_60
FFE replacement cost per item (projection only)
Excludes folding tables (rectangle and round)
Item Quantity I Cost per unit Total cost
DuraLite 30X96",Rectangular Fixed Height Table 25 $244.80 $6,120.00
Vertical Storage Caddy,Cap-9.26-5/8Wx78"L 1 $274.08 $274.08
Stackable chairs 50 $100.00 $5,000.00
AN cart 0 $305.00 $0.00
Portable 10 channel sound system w/speakers 0 $2,500.00 $0.00
Mic stand 0 $50.00 $0.00
Trash can 42 gallon 5 $250.00 $1,250.00
Trash can 35 gallon 0 $200.00 $0.00
Trash can 16 gallon 5 $175.00 $875.00
Filling cabinets 10, $500.00 $5,000.00
Office desk 8 $1,250.00 $10,000.00
Office visitor chair 8 $115.00 $920.00
Office book shelf 5 $150.00 $750.00
Copier 0 $5,000.00 $0.00
Conference tabel 0 $500.00 $0.00
Full size resedential refridgerator 0 $1,000.00 $0.00
Full Size electric water heater 0 $400.00 $0.00
vauum cleaner C $200.00 $0.00
Microwave 0 $300.00 $0.00
various electric chord, power strips, etc 10 $25.00 $250.00
Misc $2,000.00
!GRAND TOTAL $32,439.081
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•
City of Port Arthur - Civic Center Dept - Barker Bldg 0 )661
FFE replacement cost per item (projection only)
Excludes folding tables (rectangle and round)
Item Quantity Cost per unit Total cost
DuraLite 30X96",Rectangular Fixed Height Table 30 $244.80 $7,344.00
Vertical Storage Caddy,Cap-9,26-5/8Wx78"L 2 $274.08 $548.16
Stackable chairs 150 $100.00 $15,000.00
AN cart 1 $305.00 $305.00
Portable 10 channel sound system w/speakers 1 $2,500.00 $2,500.00
Mic stand 1 $50.00 $50.00
Trash can 42 gallon 2 $250.00 $500.00
Trash can 35 gallon 0 $200.00 $0.00
Trash can 16 gallon 0 $175.00 $0.00
Filling cabinets 0 $500.00 $0.00
Office desk 2, $1,250.00 $2,500.00
Office visitor chair 2 $115.00 $230.00
Office book shelf 0 $150.00 $0.00
Full size resedential refridgerator 1 $1,000.00 $1,000.00
Full Size electric water heater 1 $400.00 $400.00
vauum cleaner 0 $200.00 $0.00
Microwave 1 $300.00 $300.00
various electric chord, power strips, etc 20 $25.00 $500.00
Misc $1,000.00
GRAND TOTAL $32,177.16
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City of Port Arthur - Civic Center Dept - Civic Center Bldg
FFE replacement cost per item (projection only) ` b 7_1
Excludes folding tables (rectangle and round)
Item Quantity Cost per unit Total cost
Stage pieces 8'x6'adjustable height(2',3' &4') 50 $1,750.00 $87,500.00
Stage Railings 8' 15 $200.00 $3,000.00
Stage Railings 6' 10 $150.00 $1,500.00
Steps for stage (adjustable) 10 $225.00 $2,250.00
Curtains-Rolling adjustable 8'-16' 15 $75.00 $1,125.00
Curtains- Rolling adjustable 8'-20' 35 $100.00 $3,500.00
Drapery 8' 600 $50.00 $30,000.00
drapery 3' 1100 $35.00 $38,500.00
Drapery 8'poles 125 $50.00 $6,250.00
Drapery 3'poles 175 $35.00 $6,125.00
Drapery pole plates 300 $40.00 $12,000.00
Drapery cross bar extensions 225 $50.00 $11,250.00
Pallet Jacks 2 $500.00 $1,000.00
AN cart 6 $305.00 $1,830.00
Television 55" 3 $750.00 $2,250.00
Television 32" 3 $200.00 $600.00
Projector screen 3'x6' 4 $400.00 $1,600.00
Projector screen 14'x20' 2 $1,500.00 $3,000.00
Projector 2 $600.00 $1,200.00
Portable 10 channel sound system w/speakers 1 $2,500.00 $2,500.00
Mic stand 10 $50.00 $500.00
Wireless hand held mic 3 $250.00 $750.00
Wireless lapel mic 3 $350.00 $1,050.00
Wired mic 10 $100.00 $1,000.00
mic cables 25 $50.00 $1,250.00
Trash can 42 gallon 15 $250.00 $3,750.00
Trash can 35 gallon 20 $200.00 $4,000.00
Trash can 16 gallon 20 $175.00 $3,500.00
Filling cabinets 15 $500.00 $7,500.00
Office desk 7 $1,250.00 $8,750.00
Office visitor chair . 14 $115.00 $1,610.00
Office book shelf 6 $150.00 $900.00
Full size resedential refridgerator 2 $1,000.00 $2,000.00
Small dorm size refridgerator 2 $200.00 $400.00
Coffe/small table 4 $200.00 $800.00
Plastic totes 6 $160.00 $960.00
Driy erase board 2 $50.00 $100.00
Free standing message board 4 $500.00 $2,000.00
Seasonal decorations $5,000.00 $5,000.00
Wheel chair 2 $500.00 $1,000.00
Coffee pot 2 $130.00 $260.00
Microwave 3 $300.00 $900.00
Popcorn machine 2 $200.00 $400.00
Stanchions 10 $100.00 $1,000.00
various electric chord, power strips, etc 200 $25.00 $5,000.00
5000K forklift 1 $50,000.00 $50,000.00
man lift 1 $40,000.00 $40,000.00
Floor scrubber 3 $3,500.00 $10,500.00
Misc $5,000.00
GRAND TOTAL It)-2 s0 �ed