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Home My WebLink AboutPR 20150: CONTRACT FOR REPAIRS TO DAMAGED ROOF AT THE WATER SERVICE CENTER P.R.No. 20150 03/02/2018 CEWJ Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DURO-LAST THROUGH TIP TAPS COOPERATIVE CONTRACT FOR REPAIR OF THE DAMAGED ROOF AT THE WATER SERVICE CENTER IN THE AMOUNT OF $58,363.84. FUNDING FROM PROCEEDS RECEIVED FROM INSURANCE WHEREAS, The City of Port Arthur sustained substantial damages to Water Service Center roof; and, WHEREAS, it is deemed in the best interest of the City of Port Arthur to address the concerns of the roof; and, WHEREAS, Duro-last has a cooperative contract with TIP-TAPS; and WHEREAS, Scarborough will be providing the service for Duro-last; and WHEREAS, Chapter 271 of the Local Government Code allows a city,by resolution of its governing body, to participate in cooperative purchasing programs, such as TIPS/TAPS, a purchasing cooperative, as an alternative to a formal bid process; and WHEREAS,per Resolution No. 12- 008, the City of Port Arthur entered into an interlocal agreement with Region VIII Education Service Center for participation in the Interlocal Purchasing System(TIPS/TAPS); and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the repair of the Water Service Center roof with Duro-last through TIPS/TAPS in the amount of $58,363.83 is hereby approved, a copy of the estimate/quote is attached hereto as Exhibit"A". Section 3. That, a copy of this caption be spread upon the Minutes of the City Council. P.R. No. 20150 03/02/2018 CEWJ Page 2 of 2 READ, ADOPTED AND APPROVED on this day of March , A.D., 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson Hani Tohme Interim City Manager Interim Director of Utility Operations 1�, a, to 1, t' An4i7Y ,/ Vasquez Clifto Williams, CPPB Director of Finance Purchasing Manager EXHIBIT "A" : OROUGH industries, I n c. HU B#1752425783300 March 2, 2018 City of Port Arthur 444 4th Street Port Arthur,Texas 77640 Attention: Clifton Williams Reference: Water Service Center, 111 HO Mills Road, Port Arthur,Texas Roof Repairs and Duro-Last Overlay Request for Proposal Through TIPS Dear Sir: Scarborough Industries, Inc. ("SII" or"seller") hereby proposes to furnish to The City of Port Arthur ("buyer" or"Owner") the necessary labor, material,equipment, insurance and supervision to repair the roof at the Recreational and Senior Center, supply and install Duro-Last Overlay of 50 mil. This proposal is based on utilizing the following materials and qualifications: Base Price for Duro-Fleece: $ 55,029.84 Add for 20 Year NDL Warranty: 1,178.00 Add for 4" Striping Around Edge: 456.00 Total Price: $ 56,663.84 If Bond is Required Add: $ 1,700.00 Proposal Includes: 1. Our proposal is strictly based on the RSMeans estimating guidelines as allowed by TIPS. 2. Our pricing is based on installing fully adhered 50 mil Duro Fleece by Duro-Last as defined by Owner and Mike White. 3. All work shall be performed according to the manufacturer's recommendations. 4. Engineered for a 120 mph wind rating. 5. We shall supply a 20 year NDL warranty for the additional fee if approved. 8480 N. Hwy 87 •Orange,Texas 77632•(409) 882-9778•Fax (409) 886-8264 :OROUGH] ''' Industries, )nc , Page 2 Port Arthur Water Service Center 6. Yellow striping at 4"wide shall be installed at 10'from the edge of the roof for the additional fee if approved. 7. Our price does not include removal or disposal of the existing damaged mansard cover. 8. Commercial General Liability and Worker's Compensation Insurance at industry standards. A copy of our insurance will be submitted upon request or notification of award. 9. All required safety equipment for PPE and project site. 10.Clean-up shall be performed on a daily basis. 11.All disposal of construction related equipment and debris. 12.Final clean-up of jobsite shall be performed at the end of the project to the satisfaction of the owner. Proposal Does Not Include: 1. Sales tax. 2. Repairs to any unknown or unseen structural, mechanical,electrical,or water intrusion damage or deficiencies. 3. Removal or relocation of electrical conduit,communications cables, plumbing, or any items not specifically noted in walk-through or in specifications. Qualifications/Clarification: 1. City permit is not included. 2. SII is not responsible for existing building conditions such as, but not limited to: mold,leaking walls,windows,gutters, interior drains, pipes,air conditioner equipment, ducts,vents,fans,parapets, mansards,water lines, masonry walls, adjacent roofs, skylights,trim,or existing water damage to existing building interior, (walls, ceiling, floors, etc.). 3. Proposal is based on current limits for SII liability and worker's compensation insurance.A certificate of coverage will be furnished upon request.All invoices are due upon receipt. Payment is to be made to Scarborough Industries, Inc., Orange,TX 77632. 4. If buyer fails to fulfill the terms of payment,all past due invoices shall bear interest at the maximum legal rate allowed by law. Owner agrees to reimburse seller for all costs incurred, including but not limited to attorneys' fees and expenses, for the collection of any past due invoices. fr ()ROUGH In ustries, lnc. Page 3 Port Arthur Water Service Center Special Conditions: Owner to supply utility connections as needed for project, restroom access,and a staging area for material and equipment. Start Up Time: Actual start date to be agreed upon following notification of award. Completion Time: 60 working days Following Material Delivery Payment Terms: 1. Standard Payment Terms: A downpayment of 1/3 shall bill shall be made for initial order of material and mobilization. Upon delivery of material will shall invoice for 1/3. The final invoice shall be submitted upon substantial completion of project. All invoices are due upon receipt and made payable to Scarborough Industries,Inc., 8480 N. Highway 87 Orange,TX 77632.Warranty will not be validated by Scarborough Industries,Inc. until project is paid in full as agreed including retained funds. Contract&Terms 2.Alternate Payment Terms: Terms can be agreed upon following award of contract with Owner and SII. Accepted by: City of Port Arthur Date Scarborough Industries, Inc. Date °ROUGH industries, Inc.Czt Page 4 Port Arthur Water Service Center Intellectual Property: Owner agrees that this document is the property of Scarborough Industries, Inc. (SII) and is intended for the sole and private use of the buyer and/or buyer's representatives to which it is addressed. It is not to be copied, or distributed outside the buyer's organization without the express written consent of SII unless and until it is approved in writing by the buyer's legal representative and SII.This proposal may not be used to establish a scope of work,specification,plan, or any other such document by which other developers,builders, contractors,construction companies,etc.,may submit a comparative bid, quote, proposal, or similar document. If the buyer and/or buyer's representatives to whom this document is addressed use this document to establish a specification or solicit comparative bids for the scope of work or any portion thereof as described herein,the buyer agrees to pay SII a consulting fee equivalent to 15 percent of the"Total Proposal Amount" listed above. This fee is in addition to any other payments due SII for any other products or services which SII provides to the buyer under this agreement or any other past or future agreement between the Owner and SII.