HomeMy WebLinkAboutPR 20145: AUTHORIZING REPAIRS TO WASTEWATER TREATMENT PLANT BAR SCREEN City of
ort rthur
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: March 2, 2018
To: Harvey Robinson, Interim City Manager
From: Hani Tohme, Ph.D., Director of Utilities
RE: Proposed Resolution No. 20145 —Bar Screen Repair
Nature of the Request:
Through normal usage, the condition of the bar screen at the Main Wastewater Treatment Plant
has deteriorated and is in need of repair. Quotes were requested from three vendors and received
from two vendors. Coastal Pump Services, Inc. of Manvel, Texas submitted the lowest, most
responsible quote of$31,012.00. Funding is available in Water Utilities Account No. 410-1256-
532.42-00, Equipment Maintenance.
Staff Analysis, Considerations:
Staff will review the repairs and maintain bar screen after repairs are made.
Bud'et Considerations:
Funding is available in Water Utilities Account No. 410-1256-532.42-00, Equipment
Maintenance.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 20145 to authorize the repair
of the bar screen in the amount of$31,012.00 at the Main Wastewater Treatment Plant.
P.R. No. 20145
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Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING REPAIRS TO THE BAR
SCREEN AT THE MAIN WASTEWATER TREATMENT PLANT
FROM COASTAL PUMP SERVICES, INC. OF MANVEL, TEXAS,
WITH A PROJECTED BUDGETARY IMPACT OF $31,012.00;
FUNDING IS AVAILABLE IN WATER UTILITIES ACCOUNT NO.
410-1256-532.42-00,EQUIPMENT SERVICES.
WHEREAS,due to normal usage,the bar screen at the Main Wastewater Treatment Plant
has failed and is in need of significant repair; and,
WHEREAS,three quotes were solicited and the lowest, responsible quote of$31,012.00
(as shown in Exhibit"A") was submitted by Coastal Pump Services, Inc.; and,
WHEREAS, the bar screen is a critical component of the wastewater treatment process
and needs to be repaired as quickly as possible to ensure public health and safety; and,
WHEREAS,it is further authorized pursuant to Section 252.022(a)(2),of the Texas Local
Government Code, a procurement necessary to preserve or protect the public health or safety of
the municipality's residents. This procurement is also authorized pursuant to Section
252.022(a)(3), of the Texas Local Government Code, because of unforeseen damage to public
machinery, equipment, or other property; and,
WHEREAS, these repairs are necessary to the proper functioning of the bar screen,
without these repairs, the equipment would not function properly, potentially causing more
damage to the unit.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
P.R. No. 20145
3/13/18 ds/bw
Page 2 of 4
THAT,the City Council of the City of Port Arthur hereby authorizes the City Manager to
enter into an agreement with Coastal Pump Services, Inc. for the repair of the bar screen for the
amount of$31,012.00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the_day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Derrick Freeman
ATTEST:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
?P4IVCK)
Valecia Tizeno Harvey Robinson
City Attorney Interim City Manager
P.R. No.20145
3/13/18 ds/bw
Page 3 of 4
APPROVED AS FOR AVAILABILITY
OF FUNDS:
Andrew Vasquez, CPA
Director of Finance
Hani Tohme, P.E.
Interim Director of Water Utilities
/
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Clifton Williams, CPPB
Purchasing Manager
P.R. No. 20145
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Page 4 of 4
Exhibit "A"
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Coastal Pump Services, Inc.
Quote
Date: 2/28/18 S.O. #: 12104B Salesman: CW Customer P.O. #:
Customer: City of Port Arthur
Contact: Donna King
Phone: 409-962-7906 Repair Location: WWTP
E-Mail: Donna.king@portarthurtx.gov
We are pleased to quote the following: Bar Screen Repair
INCLUDING: Labor to Remove Damaged Bar Screen with Crane Truck and Bring to Coastal
Pump Services. Disassemble and Inspect. Replace with New (Infilco Manufacture Parts and
Customer Supplied Infilco Parts); Follower Roller Shaft, Follower Roller Support, Rake Support,
Rake Support, Opp. Hand, Cam Yoke Rollers, Snap Rings, Roller Bearing, Thrust Bearing, Latch,
Hardware, Pivot Shaft,Plate Assembly, and Miscellaneous Nuts and Bolts. Clean, Prime, and Paint
Parts. Reinstall into Position with Crane Truck and Test Run.
Quoted Repair Price: $29,112.00
Service to Pull: $950.00
TERMS: Net 30 days Service to Install: $950.00
Total: $31,012.00
NOTE: Does Not Include any Unforeseen Machine Work, Parts, or Electrical Components
that is not listed above.
WARRANTY: New equipment will be warranted for ONE YEAR Manufactures'warranty or other
specified. ***Rebuilt equipment will be warranted for 90 Days based on
Workmanship and Parts only, on the Parts Replaced in the above Quote***.
based on workmanship,parts and labor. All electrical components on motor's
(rewind/recondition) are subject to inspection for cause of failure.
Quoted price valid for 30 days and does not include any applicable taxes.
To expedite service, please sign form, include purchase order number, and fax back to
Coastal Pump Services. Any equipment left over 90 days without decision is subject to be discarded.
Thank you for your consideration. Please feel free to contact us with any questions.
Customer Chad Wendt
Customer's Name (Print) Date
P.O. BOX 1277, Manvel,TX 77578
Office: 281-915-5388 Office Fax: 281-915-5138
DESIGN BUILD
Alico CONSTRUCTION MANAGEMENT C.
GENERAL CONTRACTOR >_
MEM
P. O. Box 3684, Beaumont,Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857 '1
Email:alico@allco.com
February 26,2018
City of Port Arthur
6300 Proctor Street Extension
Port Arthur,Texas 77641
Attn: Ms. Donna King
. i
Re: Repair of Climber Screen
Dear Ms. King:
We propose to repair the Climber Screen NO. 2 per your request.
1. Replace Roller Shaft
2. Replace Follower Roller Supports
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3. Replace the Rake Supports
4. Replace Cam Yoke Rollers
5. Replace Snap Rings
6. Furnish Misc. Hardware to Replace the Equipment
Put the climber screen back into operation.
FOR THE SUM OF THIRTY ONE THOUSAND SEVEN HUNDERD FIFTEEN DOLLARS
($31,715.00). ;
Breakdown
1. Labor • $ 8,910.00
2. Material $17,243.00
3. Equipment $ 2,812.00
4. Subcontract $ 2,750.00
TOTAL COST TO REPAIR SCREEN: $31,715.00
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Ms.Donna King r~
February 26,2018
Page Two
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It will take 3 to 4 weeks after the purchase order is issued, to receive the material to repair the tf
climber screen. 2-5
Very truly yours,
ALLCO
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Billy Patterson •
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