HomeMy WebLinkAboutPR 19922: DRAINAGE STEET SWEEPER, UNIT 1924 •
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 6, 2018
To: Thee Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Kevin Christopher, Equipment Maintenance Manager
RE: P. R. 19922, Drainage Street Sweeper, Unit 1924
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution
19922 authorizing replacement of the engine and transmission in Street Sweeper Unit 1924,
with a budgetary impact of$44,355.07, to Beaumont Freightliner, Beaumont,Texas.
Background:
The Street Sweeper is used to clean streets and curbs on a daily basis and is critical to the
proper functioning and operations of the Drainage Division. The engine and transmission both
require repairs/replacement due to Hurricane Harvey. In addition to those repairs, Beaumont
Freightliner performed preventative maintenance on this piece of equipment in order to
perform initial diagnosis.
Budget Impact:
Funds available in Hurricane Harvey Account Number 147-2300-901.42-00, Project Number
082617.
Recommendation:
The Equipment Services Division recommends approval of this resolution. Based on the
purchase price ($172,495.00), along with the age (5 years), it is recommended that Street
Sweeper 1924 be repaired and put back in service.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 . 409.983.8101 >< FAX 409.982.6743
P.R. No. 19922
03/06/2018 kc
RESOLUTION NO.
A RESOLUTION AUTHORIZING REPAIRS TO UNIT NUMBER 1924,
STREET SWEEPER, FOR PUBLIC WORKS DEPARTMENT, DRAINAGE
DIVISION FROM BEAUMONT FREIGHTLINER, BEAUMONT, TEXAS, IN
THE AMOUNT OF $44, 355. 07 . FUNDING AVAILABLE IN HURRICANE
HARVEY ACCOUNT NO. 147-2300-901. 42-00, PROJECT NO.
082617 .
WHEREAS, Unit Number 1924 is a 2012 Freightliner Street
Sweeper; and
WHEREAS, this unit is critical to the proper functioning and
operation of the City' s drainage system; and
WHEREAS, this procurement is authorized pursuant to Section
252 . 022 (a) (3) , of the Texas Local Government Code, because of
unforeseen damage to public machinery, equipment or other property;
and
WHEREAS, it is further authorized pursuant to Section
252 . 022 (a) (2) of the Texas Local Government Code, a procurement
necessary to preserve or protect the public health or safety of the
municipality' s residents ; and
WHEREAS, these repairs are necessary to the proper function of
the Sweeper and without these repairs, the equipment would not
function properly causing potentially causing more damage to the
unit .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That in order to protect the health and safety
of our citizens, the City Council hereby authorizes repairs and
payment for such services on Unit Number 1924 , as delineated in
Exhibit "A" attached hereto, to Beaumont Freightliner of Beaumont,
Texas, with a budgetary impact of $44 , 355 . 07 .
Section 3 . That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED, AND APPROVED, this day of ,
2018 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES :
Mayor: •
Councilmembers : ,
NOES: .
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
•
/1470
Val R. Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Ronald "Ron" Burton,
Director of Development Services/
Asst . City Manager
APPROVED AS T VAIABILITY OF FUNDS:
Andrew asquez ' \./
Director of Finance
,f ,' LAL;04.
Clifton Williams, CPPB
Purchasing Manager
P.R. No. 19922
03/06/2018 kc
Exhibit "A"
BEAUMONT FREIGHTLINER-WESTERN STAR SERVICE WORK ORDER (#)
7390110E SIS-030-30-00450741
BEAUMONT,TX 77705
Phone:(409)951-8300 Fax:(409)951-8399
ar@strhouston.com II
I I III II 1111
II IIII 1 II II II II III I II II III
BILL TO OWNER1
173186 173186
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
PO BOX 1089 PO BOX 1089
PORT ARTHUR,TX 77641 PORT ARTHUR,TX 77641
PHONE: (409)983-8535 PHONE: (409)983-8535
FAX NO: (409)983-8609 FAX NO: (409)983-8609
VIN STOCK (#) KEY TAG(#) FLEET(#) YEAR MAKE MODEL
1FVACXDTOCHBP0719 144150 2355 1924 2012 FREIGHTLINER M2
IN SERVICE MILEAGE METHOD OF PAYMENT
02/10/2016 123
CUSTOMER PO CREATED CREATED BY CLOSED CLOSED BY
01/22/2018 ROBERT GLENN
JOB(#): 1 SALES TYPE:CUSTOMER PAY
COMPLAINT: C/A FLOOD DAMAGE
SOL MOORE 214-457-7266
CAUSE:
CORRECTION:
PART(#)/ABBR DESCRIPTION OTY(#) BACK OTY(#) PRICE($) EXTENDED(3)
SUBLET: TOW FROM PORT ARTHUR TO BMT FTL 523.25 523.25
SERVICE ADD CPU COMPUTER HOOKUP CHARGE 95.00 95.00
CHARGES:
LABOR($) PARTS($) SUBLETS(3) ADDITIONAL FREIGHT(S) PAINT($) ENV.FEES ($) JOB SUBTOTAL($)
JOB CHARGES($)
SUMMARY 523.25 95.00 618.25
JOB(#): 2 SALES TYPE:CUSTOMER PAY
COMPLAINT: ESTIMATE FOR FLOOD DAMAGE
CAUSE:
CORRECTION:
PART(#)/ABBR DESCRIPTION OTY(#) BACK OTY(#) PRICE($) EXTENDED($)
LABOR: i gs 4s Y e.,',,,--.:':':. :7..:!3-4i;,, ? �-'� " 1 Cyt_;
-; . ..8 .'t. .., ...�..,: ,.,. .. £ ' . kt.. I y:,�i 16.250.00
CM 10082204 ASSY PRESET AFMKT PREMIUM FF FR HP10 ABS 2 156.97 313.94
CM 10082218 ASSY PRESET AFMKT PREMIUM R DR HP10 ABS 2 297.71 595.42
ALI 29551869 TRANSMISSION CONTROL MODULE 1 1,015.61 1,015.61
DR6977RX-CR ENG ISB 6.7 10 B 22002200-CR (1) 6.400.00 (6,400.00)
DR6977RX-CX ENG ISB 6.7 10 B 22002200-CX 1 6,400.00 6,400 00
PARTS:
DR6977RX ENG ISB 6.7 10 B 22002200 1 14,984.40 14.984 40
WEL 767132-CR 2500RDS TRANSMISSION CR (1) 2,232.95 (2,232.95)
WEL 767132-CX 2500RDS TRANSMISSION CX 1 2,232.95 2,232.95
WEL 767132 2500RDS TRANS(6310368730) 1 3,058.83 3,058.83
WEL21065T-CR 2SPD CARRIER-CR (1) 2,230.52 (2,230.52)
PLEASE SEE LAST PAGE FOR TOTAL AMOUNT DUE
Journal Entry(6):8163897
Page 1 of 3 3/5/2018 1:39:26 PM
Document(#):SIS-030-30-00450741
WEL21 O65T-CX 2SPD CARRIER-CX 1 2230.52 2,230.52
WEL21065T 2SPD CARRIER 1 3,556.79 3556.79
A06-46255-012 PDM-PNEUMATIC ABS,M2 EPA07 1 145.65 145.65
CON XHD31 C-CR 925 CCA BATTERY-CR (2) 33.28 (66.56)
CON XHD31C-CX 925 CCA BATTERY-CX 2 33.28 66.56
CON XHD31C 925 CCA BATTERY 2 69.95 139.90
A66-03087-000 MODULE-CHM,FULL1 597.18 597.18
A06-76338-000 KIT-HARNESS REAR CHASSIS,PDM.M 1 156.66 156.66
A66-03712-000 CONFIG-PNDB W/O CUTOFF SWITCH1 176.93 176.93
MISC MISC PARTS NEEDED 1 1,000.01 1,000.01
PARTS: SLO 500010048 15W40 TRIPPRO ROT T4 BULK OIL GALLONS 7 13.86 97.02
SLO 550026918 SHL SPX S6 AXRME 75W90-PTS 60 4.98 298.80
SLO 9404206021 SHELL ROTELLA ELC 50/50 GAL JU SH945CA 12 9.01 108.12
DN P607965 "ELEMENT,FILTER,ENGINE AIR P 1 100.78 100.78
ABP N122 R50550 'ELEMENT-FUEL FILTER.WATER SEP 1 19.31 19.31
FG LF3970 'ELEMENT-OIL FILTER,12 PACK" 1 9.17 9.17
FG FF5632 FUEL FILTER1 15.39 15.39
FG CV52001 "FILTER,CRANKCASE' 1 64.17 64.17
VML T1808D S/S TO VML T1808G 1 22.56 22.56
RSS M2732 POWER STEERING FLUID QT 4 5.35 21.40
SLO 550045337 SPIRAX S6 ATF A295 GAL JUG-CASE=3G-PALLET=80 6 48.13 288.78
CASE=240G
SUBLET: TOWING 618.25 618.25
LABOR($) PARTS($) SUBLETS($) ADDITIONAL FREIGHT($) PAINT($) ENV.FEES ($) JOB SUBTOTAL($)
JOB CHARGES(5)
SUMMARY 16,250.00 26,786.82 618.25 500.00 200.00 44,355.07
PLEASE SEE LAST PAGE FOR TOTAL AMOUNT DUE
Journal Entry(It):8163897
Page 2 of 3 3/5/2018 1:39:26 PM
Document(8):SIS-030-30-00450741
CUSTOMER PAY
LABOR(5) PARTS(S) SUBLET(S) ADDITIONAL FREIGHT(S) PAINT ENV. TAX(5) SUB DEPOSIT PAYMENT(S) AMOUNT
CHARGES(5) ($) FEES(S) TOTAL($) (S) DUE(S)
523.25 95.00 618.25 618.25
ESTIMATE
LABOR(5) PARTS(5) SUBLET(5) ADDITIONAL FREIGHT($) PAINT ENV. TAX(5) SUB
CHARGES($) (S) FEES(S) TOTAL(S)
16,250.00 26,786.82 618.25 500.00 200.00 44,355.07
LLFOIATIOWARBITRSIIOMAC-REEMENTs BEAUMONT FREIGHTLINER•WESTERN STARS me haemic ed CustomeraoksoeWge that mew brines de/dogs 8 contracts evolve 1resrstate Commerce A agree to subnn all clams&coom:herpes of any nature reared to nus Serace Saks Order
•NM b a one day medal.,&a medal.,n unsutWslul to Wang arhmaeon.in Houston.Texas.in eecdderM rveh abs Federal Arpnralion Oct(FAA)&pfnaanl to Me Commercial Business Riaes&Procedures tor Mediae.,&Arbsalion Ad:dralion may proceed even nem absence at any Parry.
eget wnean mane d me eToceedgs has been Oven pursuant lo the Amencan Amdalwn AssaCiel.ns RJea and Regulations.Al arbmaso asards shwa be anal&befog.,all payees Awards may be Sled,lath the Diwkl Coal Clea.in Hams County,Texas as a basis for judgment and/or,a,M
election of lbs party laky,eel Me cad 01 one or more Oman courts,stale or federal,having Iwsdlclnn of the party or rte property d n e parry a0aeet oetam sod,an award A rendered TNs ageem.ee she.be epecdn Ily eelvpabIe in eWN respect.
PAYMENTANO OU RANTY TERMS: The undersigned is the person.or me eapessly authmied agent ohne parson.reepb.eible a pay for me pans&service&tabor described above on Mee Seneca Sales Order•&acknowledges that ale BEAUMONT FREeGHTLINER.WESTERN STAR has
renewed proper eugdn7Afwn b merlon"al of the same&a)pe.soeaPy agrees to pay for ore saga:lel unaeeslargs&epees nae payment ler the same mull bs made n htl by cash.approved credo ecoo.,or approved made card at M lime the reps.are compered&sabre the vehicle Is rebased;&
0)guarantees Id hors*,&.e1 applicable.tor hes prncipat,peymere ler Y repair Chargees&d.medaean ardor arbasio lees.aneney's lees.con costs.repossessor tees&all other Costs,tees&expenses which may bs Inhaled to collect tees to,me pans&pert.,nanoe of ted labor&all other
erne lees&nlabnvl charges deeanbed set out on orae S.yke Saw Order a The undersigned guarantor further agrees that this guarantee shall not be discharged,impaired or affected by the transfer of the truck,
the failure of a repair,service work or a part failure or any defense(other than full payment of the indebtedness hereby guaranteed In accordance with the terms hereof)that the
undersigned has or may have to the undersigned's obligations hereunder,each and every defense being hereby waived by the undersigned.
TyzeLefurizinsmtAtail=fancEL The undersgned acknowledges S understands gat Sedan 7001 et seg,Texas Property Cod.creates a possessory len m lectin WI.BEAUMONT FRE IGHTLINER.WESTERN STAR what eahod7es BEAUMONT FREIGHTLWER.WESTERN
STM to ratan possesnn of the vends,nea an repair cages nave been pad el kin 1511,1 possession Is relegueshed In return for ached,matey order or a credit Card,,ensactoe m enwn payment is stopped or eras Dean dsMnored because of ins...ent rods.no lunds co because lbs drawer or
the nater of•65 order or the dada card holder has no account or me credo cad axounl had been Posed.the ken conbtu.s and the vehicle may be repossessed in accordance mm Sec'Ms 9 609 and 9.610 Isaac Business&Commerce Code
DISCLAIMER OF WARRANTIES: THE FACTORY WARRANTY CONSTITUTES THE ONLY WARRANTY GIVEN ON THE PARTS&THE SALE OF PARTS TO THE UNDERSIGNED TO PERFORM
THE LABOR&MAKE THE REPAIRS DESCRIBED HEREINABOVE&BEAUMONT FREIGHTLINER-WESTERN STAR EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES,EXPRESS AND
IMPLIED,SPECIFICALLY INCLUDING ANY IMPLIED ANY WARRANTY OF MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PURPOSE.SELLER NEITHER ASSUMES,NOR
AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT,ANY LIABILITY IN CONNECTION WITH THE SALE OF PARTS OR SERVICE PERFORMED.
BEAUMONT FREIGHTLINER-WESTERN STAR IS NOT RESPONSIBLE FOR LOSS OR DAMAGE TO,OR THEFT OF,ANY VEHICLE OR ANY PERSONAL PROPERTY IN OR ON ANY VEHICLE
LEFT ON ITS PREMISES FOR REPAIRS,STORAGE OR INSPECTION.
The Companies listed above do not warranty the parts sold,but only administer the warranty for the manufacturer.All warranty decisions are made by the manufacturer based on their
policies and guidelines.In the event a claim is denied due to non-warrantable failure,the companies listed above reserve the right to charge above-mentioned/undersigned purchaser.By
signing below,I acknowledge reading and understanding this policy and agrees to all warranty terms listed on the back of this form.
REMIT TO:
Customer Signature: BEAUMONT FREIGHTLINER-WESTERN STAR
P.O. BOX 4889
HOUSTON,TX 77210
Printed Customer Name:
Journal Entry(x):8163897
Page 3 of 3 3/5/2018 1:39:26 PM
Document(5):SIS-030-30.00450741