HomeMy WebLinkAboutPR 20131: SPRINT WASTE SERVICES CONTRACT _._
4 City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 13, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., Director of Public Works
RE: P. R. 20131
Introduction:
Approval of Proposed Resolution No. 20131 approving the third year(final renewal) of a
contract with Sprint Waste Services of Port Arthur,Texas for leachate hauling for the Public
Works Department Landfill Division. This contract is for an hourly rate of$74.77 per hour
with a projected budgetary impact of$90,000 per year. This service will be provided on an as-
needed basis.
Background:
This is an annual contract for hauling leachate for the City's Landfill Division. The City
approved Resolution 16-127 entering into a one-year agreement with Sprint Waste Services
with the option to renew for two additional one-year periods. This request is for the second
and final renewal of the leachate hauling contract with Sprint Waste Services.
Budget Impact:
Funds are provided in account no. 403-1274-533.59-00, Public Works Department Landfill
Division— Other Contractual Services.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. 20131, as
discussed and/or outline above.
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"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R.20131
02/21/18 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE THIRD YEAR (FINAL RENEWAL) OF A
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
SPRINT WASTE SERVICES OF PORT ARTHUR, TEXAS FOR
LEACHATE HAULING AT THE CITY LANDFILL FOR A FEE
OF $74.77 PER HOUR WITH A PROJECTED BUDGETARY
IMPACT OF $90,000. FUNDING IS AVAILABLE IN ACCOUNT
NO. 403-1274-533.59-00 — PUBLIC WORKS DEPARTMENT
LANDFILL DIVISION—OTHER CONTRACTUAL SERVICES.
WHEREAS, pursuant to Resolution 16-127, the City entered into a contract with the
option to renew for two additional years with Sprint Waste Services of Port Arthur, Texas for
leachate hauling; and,
WHEREAS, pursuant to Resolution 17-063, the City entered into the second year of the
contract with Sprint Waste Services for the leachate hauling at the City's Landfill, and would
recommend renewal of the contract for the third and final year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager is hereby authorized to execute the third year (final renewal)
of a contract with Sprint Waste Services of Port Arthur, Texas for leachate hauling from the
City's Landfill at a rate of$74.77 per hour with a projected budgetary impact of$90,000; and,
THAT, funding is available in account 403-1274-533.59-00, Public Works Department
Landfill Division—Other Contractual Services; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote:
P. R.20131
02/21/18 aw
AYES: Mayor:
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED AS TO FORM:
r Q ' Y1/70
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABLITY
OF FUNDS:
)1,1- 7sy-
At
Harvey Robinson Andrew Vasquez
Interim City Manager Director of Finance
11tiA411144,4,-
Armando
rmando Gutierrez, Jr. Clifton 's illiams
Director of Public Works Acting Purchasing Manager
P.R.20131
02/21/18 aw
Exhibit "A"
P.R.20131
02/21/18 aw
CONTRACT AGREEMENT
for
Transportation of the City of Port Arthur Landfill Leachate to the City of Port Arthur's
Port Acres Wastewater Treatment Facility on Highway 365.
THIS AGREEMENT, made this day of , 2018, by and
between the City of Port Arthur, Port Arthur, Texas a municipal corporation organized under the
laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Sprint Waste Services
a(n) Corporation, herein acting by and through Gregory Gabriele hereinafter called
"CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agrees as follows:
1. Pursuant to Resolution 16-127,the city entered into a one-year contract with the option of
renewal for two additional years. The parties hereby agree to exercise said option for a
third and final year.
2. The term of this Contract shall be from May 25, 2018 to May 24, 2019.
3. During the term of this Contract,the CONTRACTOR will furnish at his own expense all
of the materials, supplies,tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required on
CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the Specifications and
contract documents and comply with the terms therein for unit prices as stated below
(based on the 2.9% increase in the Consumer Price Index):
ITEM
Tank Truck w/Operator,
Full Load $74.77 per hour
Tank Truck w/Operator
Partial Load $74.77 per hour
Minimum Hours Charged per
Call-out Full or Partial Load Four (4) hours
5. The term "CONTRACT DOCUMENTS"means and includes the following:
(A) Agreement
(B)
(C)
P.R. 20131
02/21/18 aw
(D) Specifications*
(E) Biel*
(F) =•- - ' - - .. -- *
(G) Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs.
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed in original on the date first above written.
8. This agreement can be terminated with thirty (30) days written notice for reasons other
than just cause as stated in the specifications.
OWNER: CONTRACTOR:
By By
Harvey Robinson Sprint Waste Solution
Interim City Manager Representative
*These items were attached to the original letting contract. The agreement onh is included in this renewal.