HomeMy WebLinkAbout(03) MINUTES 03/13/2018 REGULAR MEETING REGULAR MEETING — March 13, 2018
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Moses gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, March
13, 2018 at 8:40 a.m. in the City Council Chamber, City Hall, with the following
members present: Mayor Derrick Freeman; Councilmembers Raymond Scott, Jr.,
Thomas Kinlaw, III, Harold Doucet and Charlotte M. Moses; Interim City Manager
Harvey Robinson, City Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and
Sergeant At Arms Chief of Police Patrick Melvin.
Mayor Pro Tern Cal Jones and Councilmember Kaprina Frank joined the Regular Meeting
at 8:53 a.m.
Councilmembers Willie "Bae" Lewis, Jr. and Osman Swati were absent from the Regular
Meeting.
II. PROCLAMATIONS - None
III. PETITIONS & COMMUNICATIONS
A. Speakers
(1) Vince Tomplait Regarding Improper Disposal Of Raw
Sewage
Not present.
(2) James Fedrick And Reginald Trainer Regarding Sagging
Pants Issue Among Citizens In The City Of Port Arthur
Not present.
B. Presentations
(1) A Presentation By Prairie View A&M University Program
Specialist For Community And Economic Development
Christopher Cotton Regarding Assisting Victims Of
Hurricane Harvey (Requested By Councilmember Doucet)
Not present.
(2) A Presentation By Rebecca Underhill, Assistant To The City
Manager/Budget Officer Regarding Hurricane Harvey And
FY 2018 Budget
Assistant to the City Manager Rebecca Underhill gave the above-mentioned
presentation.
(3) A Presentation By Hani Tohme, Acting Director of Utilities
Regarding Utility Rates
Interim Utility Operations Director Hani Tohme gave the above-mentioned presentation.
C. Employee Recognition - None
D. Correspondence - None
E. Discussion - None
IV. PUBLIC HEARINGS — 9:00 AM - None
V. UNFINISHED BUSINESS - None
VI. CONSENT AGENDA
Upon the motion of Councilmember Doucet, seconded by Councilmember Moses the
following Consent Agenda was adopted with the exception of Proposed Resolutions No.
20133 and 20147:
Voting Yes: Mayor Freeman; Mayor Pro Tern Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
A. Expense Reports
(Al) Mayor Derrick Freeman:
Mayor's Conference
Washington, DC
February 23 — 27, 2018 $2,998.32
B. Minutes
February 27, 2018 Special Executive Meeting
C. Resolutions
(1) P.R. No. 19922 — A Resolution Authorizing Repairs To Unit
Number 1924, Street Sweeper, For Public Works
Department, Drainage Division From Beaumont
Freightliner, Beaumont, Texas, In The Amount Of
$44,355.07. Funding Available In Hurricane Harvey
Account No. 147-2300-901.42-00, Project No. 082617
Proposed Resolution No. 19922 was adopted becoming Resolution No. 18-078.
(2) P.R. No. 19971 — A Resolution Authorizing A Contract
Between The City Of Port Arthur And Dura-Last Roofing
Through Tips/Taps Cooperative Contract No. 2092415 For
Repair Of The Damaged Roofs At The Recreation Center
Located At 1308 9th Avenue, Port Arthur, Texas, In The
Amount Of $122,855.40. Funding Is Available In
Community Development/Building Maintenance Account
No. 001-1402-551.32-00
Proposed Resolution No. 19971 was adopted becoming Resolution No. 18-079.
(3) P.R. No. 19989 — A Resolution Calling For A Public Hearing
To Consider Granting A Zoning Change From Multiple
Family To Planned Development District — 37 [PD-37] For
Approximately 4.658 Acres Of Land, Lots 3,4,5 And 6, Block
12, Range "G", Port Arthur Land Company Subdivision, City
Of Port Arthur, Jefferson County, Texas
Proposed Resolution No. 19989 was adopted becoming Resolution No. 18-080.
(4) P.R. No. 19997 — A Resolution Authorizing The City
Manager To Enter Into A Contract With Duro-Last Roofing
Through Tip/Taps Cooperative Contract No. 2092415 For
Repair Of The Damaged Roof At The Water Service Center
In The Amount Of $58,363.84; Funding Available In
Hurricane Harvey Account No. 147-2300-901.82-00,
Project No. 082617
Proposed Resolution No. 19997 was adopted becoming Resolution No. 18-081.
City Council Minutes 2
Regular Meeting — March 13, 2018
(5) P.R. No. 20071 — A Resolution Authorizing The City
Manager To Enter Into A Contract For Management Of The
City Of Port Arthur Pleasure Island RV Park With Melissa J.
Wilson Of Port Arthur, Texas Funding Available In Pleasure
Island Other Contractual Services Account No. 450-1292-
549.59-00
Proposed Resolution No. 20071 was adopted becoming Resolution No. 18-082.
(6) P.R. No. 20129 — A Resolution Authorizing The City
Manager To Execute The First Year Of A Non-Exclusive
Contract For Road Building Materials With Gulf Coast, L. D.
Construction, Knife River, Martin Marietta, All Of
Beaumont, Texas, Redwine Enterprises, Inc., Of Port
Arthur, Texas, And Brauntex Materials, Of New Braunfels,
Texas With A Projected Budgetary Impact Amount Of
$1,500,000.00. Funding Available In The Following
Accounts: Public Works Department: 001-1203-531.36-00
Streets Division — Streets Maintenance, 001-1203-531.86-
00 Streets Division — City Streets Program, 001-1204-
531.34-00 Drainage Division — Drainage Maintenance, 403-
1274-533.36-00 Landfill Division — Street, Water Utilities
Department; 410-1253-532.36-00 Water Distribution
Division — Streets, 410-1253-532.86-00 Water Distribution
Division — Streets
Proposed Resolution No. 20129 was adopted becoming Resolution No. 18-083.
(7) P.R. No. 20130 — A Resolution Authorizing The Second Year
(First Renewal) Of The Contracts Between The City Of Port
Arthur And Amelia Lawn Care & Landscaping Of Groves,
Texas For Group A, Group C, And Group E, Williams
Transport Of Lumberton, Texas For Group B And Group D,
DMJ Landscaping Of Port Arthur, Texas For Group F, And K
& D Affordable Lawn Services Of Port Arthur, Texas For
Group G For Ground Maintenance For Utility Operations
With A Total Projected Budgetary Impact Of $72,288.00
Per Year; Funding Is Available In Utility Operations
Account No. 410-1255-532.59-00
Proposed Resolution No. 20130 was adopted becoming Resolution No. 18-084.
(8) P.R. No. 20131 — A Resolution Authorizing The City Manger
To Execute The Third Year (Final Renewal) Of A Contract
Between The City Of Port Arthur And Sprint Waste Services
Of Port Arthur, Texas For Leachate Hauling At The City
Landfill For A Fee Of $74.77 Per Hour With A Projected
Budgetary Impact Of $90,000.00. Funding Is Available In
Account No. 403-1274-533.59-00 — Public Works
Department Landfill Division — Other Contractual Services
Proposed Resolution No. 20131 was adopted becoming Resolution No. 18-085.
(10) P.R. No. 20134 — A Resolution Authorizing The City
Manager To Negotiate A Contract With HHM & Associates,
Inc., Of Austin, Texas For The Development Of Design
Standards And Guidelines For The Designated Historic
Sites, Districts And Zones In The City Of Port Arthur, Texas
Proposed Resolution No. 20134 was adopted becoming Resolution No. 18-086.
(11) P.R. No. 20135 — A Resolution Authorizing The City
Manager To Accept The Proposal With UA Engineering,
Inc., Of Beaumont, Texas To Integrate City Utility Maps
City Council Minutes 3
Regular Meeting — March 13, 2018
Into Geographic Information System (GIS) Web Mapping
Service With A Projected Budgetary Impact Of $32,700.00
Plus A Web Server Hosting Fee Of $175.00 Per Month;
Funding Available In GIS Professional Services Account No.
001-1050-517.54-00
Proposed Resolution No. 20135 was adopted becoming Resolution No. 18-087.
(12) P.R. No. 20136 — A Resolution Authorizing The City
Manager To Inter Into An Agreement With Freese And
Nichols, Inc., For Professional Services For Geographic
Information System (GIS) Server And Database
Maintenance And GIS Tasks To Support The National Flood
Insurance Program (NFIP)/Community Rating System
(CRS) Activities And Additional Services As Authorized By
The City In The Not To Exceed Amount Of $25,000.00;
Funding Available In GIS Professional Services Account No.
001-1050-517.54-00
Proposed Resolution No. 20136 was adopted becoming Resolution No. 18-088.
(13) P.R. No. 20138 — A Resolution Authorizing The City
Manager To Execute A Contract Between The City Of Port
Arthur And Martin Marietta Materials Of Beaumont, Texas,
For Concrete Building Materials With An Annual Projected
Budget Budgetary Impact Of $250,000.00, Funding Is
Available In Account No. 001-1203-531.36-00 — Public
Works Department Streets Division — Streets Maintenance
Proposed Resolution No. 20138 was adopted becoming Resolution No. 18-089.
(14) P.R. No. 20142 — A Resolution Authorizing The City
Manager To Execute A Two Year Agreement With SCS
Engineers Of Bedford, Texas For Groundwater Monitoring
At The City Landfill For A Total Cost Of $86,425.00. Funds
Are Available In Public Works Department Landfill Division
— Professional Services Account Number, 403-1274-
533.54-00
Proposed Resolution No. 20142 was adopted becoming Resolution No. 18-090.
(15) P.R. No. 20144 — A Resolution Authorizing The Execution
Of An Encroachment Agreement Between The City Of Port
Arthur And Kenneth And Andrea Tongue Pertaining To A
Public Utility Easement Whereupon A Structure Will Be
Erected On Lot 5 & 6, Skeff Addition No. 1, Located At 5848
Sam Avenue In The City Of Port Arthur
Proposed Resolution No. 20144 was adopted becoming Resolution No. 18-091.
(16) P.R. No. 20145 — A Resolution Authorizing Repairs To The
Bar Screen At The Main Wastewater Treatment Plant From
Coastal Pump Services, Inc. Of Manvel, Texas, With A
Projected Budgetary Impact Of $31,012.00; Funding Is
Available In Water Utilities Account No. 410-1256-532.42-
00, Equipment Services
Proposed Resolution No. 20145 was adopted becoming Resolution No. 18-092.
(17) P.R. No. 20146 — A Resolution Authorizing The City
Manager To Execute The Settlement Of A Claim In The
Amount Of $355,268.63 Made Against Texas Municipal
League Intergovernmental Risk Pool (TML) As A Result Of
City Council Minutes
Regular Meeting — March 13, 2018
The Flood Damages To City Vehicles Due To Hurricane
Harvey (August 30, 2017)
Proposed Resolution No. 20146 was adopted becoming Resolution No. 18-093.
(19) P.R. No. 20151 — A Resolution Authorizing The City
Manager To Execute A Project Commitment Contract
Between The City Of Port Arthur, And The Texas
Department Of Housing And Community Affairs For
Reimbursement Of Eligible Expenses In The Neighborhood
Stabilization Program 1 Program Income, ("NSP1-PI")
Reservation System Participation Agreement No.
77090003154 For Properties Under The Existing
Neighborhood Stabilization Program 1 Contract Number
77090000154
Proposed Resolution No. 20151 was adopted becoming Resolution No. 18-094.
VII. ITEMS REQUIRING INDIVIDUAL ACTION
Consent - Resolutions
(9) P.R. No. 20133 — A Resolution Calling For A Public Hearing
To Consider Granting A Zoning Change From Single Family
To Mobile Home District For Approximately 11.000 Acres Of
Land, All Of Tract 1 And A Portion Of Tract 3, Brisa
Addition, Port Acres Area, City Of Port Arthur, Jefferson
County, Texas
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Doucet and seconded by Councilmember
Moses that Proposed Resolution No. 20133 be adopted.
Upon the motion of Councilmember Doucet, seconded by Councilmember Frank and
carried, Proposed Resolution No. 20133 was removed from the agenda.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
(18) P.R. No. 20147 — A Resolution Authorizing The City
Manager To Execute The Settlement Of A Physical Damage
Claim In The Amount Of $6,930.00 Made Against Texas
Municipal League Intergovernmental Risk Pool (TMLIRP)
As A Result Of Property Damage To A Bus Shelter (4900
Gulfway Drive)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Frank, seconded by Mayor Pro Tem Jones and
carried, Proposed Resolution No. 20147 was adopted becoming Resolution No. 18-095.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
The caption of Resolution No. 18-095 reads as follows:
City Council Minutes
Regular Meeting — March 13, 2018
RESOLUTION NO. 18-095
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE THE SETTLEMENT OF A
PHYSICAL DAMAGE CLAIM IN THE AMOUNT OF
$6,930.00 MADE AGAINST TEXAS MUNICIPAL
LEAGUE INTERGOVERNMENTAL RISK POOL
(TMLIRP) AS A RESULT OF PROPERTY DAMAGE
TO A BUS SHELTER (4900 GULFWAY DRIVE)
A. Resolutions
(1) P.R. No. 20098 — A Resolution Appointing And/Or
Reappointing A Member Or Members To The Construction
Board Of Adjustments And Appeals
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Doucet and seconded by Councilmember
Scott that Proposed Resolution No. 20098 be adopted.
The following Construction Board Of Adjustments And Appeals members were
reappointed:
Armin Caballero
Warren Field
Brian McZeal
Proposed Resolution No. 20098 was adopted becoming Resolution No. 18-096.
Voting Yes: Mayor Freeman; Mayor Pro Tern Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
The caption of Resolution No. 18-096 reads as follows:
RESOLUTION NO. 18-096
A RESOLUTION APPOINTING AND/OR
REAPPOINTING A MEMBER OR MEMBERS TO
THE CONSTRUCTION BOARD OF ADJUSTMENTS
AND APPEALS
B. Ordinances
(1) P.O. No. 6681 — An Ordinance Of The City Of Port Arthur,
Texas, Granting A Waiver Not To Exceed Eighteen (18)
Months From The Date Of The Declared Disaster Hurricane
Harvey DR-4432 Form Flood Elevation Requirements In
The Code Of Ordinances, Chapter 42: Floods And Zoning
Requirements In The Code Of Ordinances, Appendix A:
Zoning To Allow For Manufactured Homes, Mobile Housing
Units, And Recreational Vehicles In Floodplains, Special
Flood Hazard Areas, And To Temporarily Locate In Any
Zoning District For Temporary Use To Allow The Federal
Emergency Management Agency (FEMA) To Provide
Temporary Direct Housing Assistance In The Form Of
Manufactured Homes, Mobile Housing Units, Recreational
Vehicles, And Other Readily Fabricated Dwellings, In
Response To Widespread Damage Caused By Hurricane
Harvey; And Providing Findings Of Fact
The City Manager introduced the above-mentioned Proposed Ordinance.
City Council Minutes
Regular Meeting — March 13, 2018
Upon the motion of Councilmember Frank, seconded by Councilmember Moses and
carried, Proposed Ordinance No. 6681 was adopted becoming Ordinance No. 18-09.
Voting Yes: Mayor Freeman; Mayor Pro Tern Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
The caption of Ordinance No. 18-09 reads as follows:
ORDINANCE NO. 18-09
AN ORDINANCE OF THE CITY OF PORT
ARTHUR, TEXAS, GRANTING A WAIVER NOT TO
EXCEED EIGHTEEN (18) MONTHS FROM THE
DATE OF THE DECLARED DISASTER
HURRICANE HARVEY DR-4432 FORM FLOOD
ELEVATION REQUIREMENTS IN THE CODE OF
ORDINANCES, CHAPTER 42: FLOODS AND
ZONING REQUIREMENTS IN THE CODE OF
ORDINANCES, APPENDIX A: ZONING TO
ALLOW FOR MANUFACTURED HOMES, MOBILE
HOUSING UNITS, AND RECREATIONAL
VEHICLES IN FLOODPLAINS, SPECIAL FLOOD
HAZARD AREAS, AND TO TEMPORARILY
LOCATE IN ANY ZONING DISTRICT FOR
TEMPORARY USE TO ALLOW THE FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) TO
PROVIDE TEMPORARY DIRECT HOUSING
ASSISTANCE IN THE FORM OF MANUFACTURED
HOMES, MOBILE HOUSING UNITS,
RECREATIONAL VEHICLES, AND OTHER
READILY FABRICATED DWELLINGS, IN
RESPONSE TO WIDESPREAD DAMAGE CAUSED
BY HURRICANE HARVEY; AND PROVIDING
FINDINGS OF FACT
(2) P.O. No. 6683 — An Ordinance Authorizing A Six Month
Suspension Of The Rules Pursuant To Robert's Rules Of
Order, As It Pertains To Section 2-73(d) Of The Code Of
Ordinances, Limiting The Number Of Speakers, To Allow
Additional Speakers Related To Hurricane Harvey Storm
Related Issues (Requested By Councilmember Lewis)
The City Manager introduced the above-mentioned Proposed Ordinance.
Upon the motion of Councilmember Moses, seconded by Councilmember Frank and
carried, Proposed Ordinance No. 6683 was removed from the agenda.
Voting Yes: Mayor Freeman; Mayor Pro Tem Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
(3) P.O. No. 6684 — An Ordinance Authorizing The City
Manager To Execute Settlement Of An Automobile Physical
Damage Claim In The Amount Of $26,505.00 Made Against
Texas Municipal League Intergovernmental Risk Pool
(TMLIRP) As A Result Of The Property Damage To Police
Vehicle #1995
The City Manager introduced the above-mentioned Proposed Ordinance.
City Council Minutes
Regular Meeting — March 13, 2018
Upon the motion of Councilmember Frank, seconded by Councilmember Moses and
carried, Proposed Ordinance No. 6684 was adopted becoming Ordinance No. 18-10.
Voting Yes: Mayor Freeman; Mayor Pro Tern Jones; Councilmembers Scott, Kinlaw,
Doucet, Moses and Frank.
Voting No: None.
The caption of Ordinance No. 18-10 reads as follows:
ORDINANCE NO. 18-10
AN ORDINANCE AUTHORIZING THE CITY
MANAGER TO EXECUTE SETTLEMENT OF AN
AUTOMOBILE PHYSICAL DAMAGE CLAIM IN
THE AMOUNT OF $26,505.00 MADE AGAINST
TEXAS MUNICIPAL LEAGUE
INTERGOVERNMENTAL RISK POOL (TMLIRP)
AS A RESULT OF THE PROPERTY DAMAGE TO
POLICE VEHICLE #1995
VIII. * CLOSED MEETING (EXECUTIVE SESSION)
Closed Meeting:
(1) Section 551.087 Government Code — To Discuss Incentives
For Commercial, Residential, And/Or Industrial Business
Prospects (Zeo Gas)
The City Council recessed their meeting at 10:23 a.m. to meet in Executive Session to
consider the above-mentioned topics, and reconvened their meeting at 10:35 a.m. with
the following members present: Mayor Freeman; Mayor Pro Tern Jones;
Councilmembers Scott, Kinlaw and Doucet; Interim City Manager Robinson; City
Secretary Bellard; City Attorney Tizeno and Sergeant At Arms Chief Patrick Melvin.
IX. ADJOURNMENT OF MEETING
Upon the motion by Mayor Pro Tern Jones, seconded by Councilmember Kinlaw and
carried unanimously, the City Council adjourned their meeting 10:36 a.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DERRICK FREEMAN
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF REGULAR MEETING HELD March 13, 2018.
APPROVED •
City Council Minutes 8
Regular Meeting — March 13, 2018