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HomeMy WebLinkAboutPR 20158: EMERGENCY REPAIR ENGINE 1 City of \ jo I. OJ't rll�u� texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 19, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Larry D. Richard, Fire Chief RE: PR 20158 Emergency Repair Reserve 1 (1276) Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to process the invoice for emergency repairs to Reserve Engine 1 (1276) related to Hurricane Harvey. Background: Reserve Fire Engine 1 (1276) sustained water damage last August during the flooding. The vehicle was towed to A& J Engine Service in Groves, Texas for a quote for repair of the diesel engine. A&J Engine Service submitted an estimate for repair of the diesel engine. The engine repair estimate was $24,598.88. PO #211411 was issued for the repair of this vehicle. The repairs to the vehicle were started and additional damage was discovered after the engine was disassembled. TML-IRP was notified and a supplement was requested and approved for the claim. TML-IRP has approved an additional $11,811.52. Budget Impact: This item will be paid out of Hurricane Harvey Account No. 147-2300-901.43-00, Project No. 082617. TML-IRP will cover $33,821.02 of the cost, leaving the City's obligation of $2,588.45. Recommendation: It is recommended that City Council approve this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 *409.983.8101 X FAX 409.982.6743 P.R. No. 20158 3/19/18 ldr WHEREAS, the total amount approved by TML-IRP is $33 , 821 . 02 (see Exhibit "A" ) , which leaves a balance of $2 , 588 .45 owed by the City of Port Arthur. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the Fire Department is hereby authorized and directed to pay the invoice from A&J Engine Service, Inc . of Groves, Texas, in the amount of $36, 409 .47, attached hereto as Exhibit "B" . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A.D. , 2018 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers : , NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard City Secretary P.R. No. 20158 3/19/18 ldr APPROVED AS TO FORM: (7/41( Val Tiz o 24/1//7-6 City Attorn APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager APPROVED FOR FINANCE: r n .� k d. /�sS,' F•�. br,Q. o,49 -beGi.4(-' Andrew Vasquez Finance Director f, ljaci.,(kA, Clifton Williams, CPPB Purchasing Manager P.R. No. 20158 3/19/18 ldr EXHIBIT "A" Brezina Claims P.O. BOX 36887 Houston, TX 77236 Phone(713) 784-5871 Fax (713) 715-4374 Claims@BrezinaClaims.com File# 20171680 Commercial Truck Damage Estimate Est ID 258 Written by: Matt Brezina - 713-774-5871 Insp Date: 10/30/2017 Owner: City of Port Arthur - Insured Vehicle Information 600 Waco St 1997 Pierce Fire Truck Pumper/Rescue Other Port Arthur TX 77640 VIN 4P1 CTO2UXVA000648 Phone (409) 479-0764 Other # License Plate 1270741 Unit # 1276 Ins Company TML Intergovernmental Risk Pool Color White Claim Rep HELEN BROWN Mileage 136,501 Prod Date: 02/1997 Policy # Claim # AU65871 Engine/Transmission Date Of Loss 8/28/2017 Repair Days 14 Spd Line Line Damage Description Qty Operation Price MU Ext Price BMT BT Labor Paint Sublet Total # 1 Drain & Flush Fuel Tank Labor Op 3.0 M 360.00 # 2 Front Brake Kits I Replace AM 465.00 465.00 6.0 M 1,185,00 # 3 Front Wheel Bearings 1 Replace AM 126.50 126.50 2.0 M 366.50 # 4 Ck. Rear Diff. for water Labor Op 1.8 M 216.00 # 5 Rear End Insp Gasket 1 Replace AM 145.00 145.00 1.0 M 265.00 # 6 Rear Brake Kits 1 Replace AM 520.00 520.00 4.0 M 1,000.00 # 7 In Frame 0/H Kit 1 Replace AM 5,487.63 5,487.63 30.0 M 9,087.63 # 8 Trans. Rebuild Sublet Repairs Inc 5,500.00 5,500.00 4 9 Drn &Fls Power St. Res Labor Op 1.0 M 120.00 # 10 Water Pump 1 Replace AM 287.85 287.85 2.4 M 575.85 # 11 Injectors (6) 1 Replace OEM 1,125.00 1,125.00 6.0 M 1,845.00 4 12 Connecting Rods (6) 1 Replace OEM 2,808.00 2,808.00 6.0 M 3,528.00 # 13 Banjo Washers 1 Replace AM 62.46 62.46 Inc 62.46 # 14 Turbo Installation Kit 1 Replace OEM 29.31 29.31 Inc 29.31 # 15 Turbo Assy Labor Op 8.0 M 960.00 Includes R&I,clean and test 4 16 Injector Seals I Replace OEM 234.00 234.00 Inc 234.00 # 17 Cylinder Head 1 Replace OEM 4,975.00 4,975.00 Inc 4,975.00 # 18 Cab Tilt Mechanism I Replace OEM 1,195.00 1,195.00 Inc 1,195.00 Includes Bracket # 19 Check A/C Compressor Labor Op 1.0 M 120.00 # 20 Engine Oil 1 Replace AM 164.16 164.16 Inc 164.16 1997 Pierce Fire Truck Pumper/Rescue City of Port Arthur Claim# AU65871 Page 1 of 3 Copyright©TruckWriter 2017 Version 5.0 Last Update Dec 2017 User ID: 4 File#20171680 Print Date 3/10/2018 Line Damage Description Qty Operation Price MU Ext Price BMT BT Labor Paint Sublet Line Total # 21 Air Filter 1 Replace AM 176.81 176.81 Inc 176.81 # 22 Antifreeze 1 Replace AM 116.88 116.88 Inc 116.88 # 23 Cooling Rust Inhibitor 1 Replace AM 31.05 31.05 Inc 31.05 # 24 Belts &Hoses I Replace AM 74.43 74.43 Inc 74.43 # 25 Fuel Filter 1 Replace AM 27.05 27.05 0.3 M 63.05 # 26 Sealer Loctite I Replace AM 16.90 16.90 Inc 16.90 # 27 Check Fire control panel Labor Op 4.0 M 480.00 # 28 Check Wiring Harnesses Labor Op 5.0 M 600.00 # 29 T.Stat 1 Replace AM 77.99 77.99 1.0 M 197.99 # 30 Hazardous Waste Sublet Repairs Inc 25.00 25.00 # 31 Shop Supplies Sublet Repairs Inc 125.00 125.00 4 32 Shipping Sublet Repairs Inc 125.00 125.00 #Indicates Manual Entry Sup=Supplement Item F=Frame Labor M=Mechanical Labor BT=Betterment Type BX=Truck Box Item BMT=Percentage of Betterment applies to Parts and/or Labor as indicated plus applicable sales tax. Line totals shown above do not include taxes. *User selected to override TruckWriter labor and disable automated overlap protection. Labor Detail Subtotals Body Hrs 0.0 @ 0.00 0.00 Parts Total 18,146.02 Paint Hrs 0.0 @ 0.00 0.00 Mech Hrs 82.5 @ 120.00 9,900.00 Labor Total 9,900.00 Frame Hrs 0.0 @ 0.00 0.00 Sublet 5,775.00 Parts Detail Subtotals Paint Materials 0.0 Hrs @ Rate 0.00 0.00 OEM Parts: 10,366.31 (List Prices ) Shop Materials 0.0 Hrs @ Rate 0.00 0.00 Less 0% Discount = Net OEM Parts 10,366.31 Towing 0.00 Non-OEM: 7,779.71 w/Mark Ups = 7,779.71 Sales Tax 18,146.02 (a Rate 0.00% 0.00 Sublet Tax: 0.00 (Not Taxable) Labor Tax 9,900.00 @ Rate 0.00% 0.00 BT= Betterment Type Estimate Grand Total $ 33,821.02 1= Parts Only Adjustments Less Deductible 0.00- 2= Labor Only Less Betterment Inc Tax 0.00 3= Parts and Labor Net Estimate Amt $ 33,821.02 Estimate Remarks This unit is a Pierce Rescue pumper fire truck. The truck was driven through high flood waters. After shop t6ear down it was disxcovered that two connecting rods are bent. Damage Status; Repairable nThe turbo chrager sucked in water causing more damage. The engine has a to be rebuilt. The transmission shows signs of water. There will be supplemental damage found as the repairs progress 1997 Pierce Fire Truck Pumper/Rescue City of Port Arthur Claim# AU65871 Page 2 of 3 Copyright©TruckWriter 2017 Version 5.0 Last Update Dec 2017 User ID: 4 File#20171680 Print Date 3/10/2018 Line Damage Description Qty Operation Price MU Ext Price BMT BT Labor Paint Sublet Line Total This is not an authorization to repair or a guarantee of payment.The repair facility using this estimate must obtain authorization directly from the vehicle owner for repairs.This is only an estimate based on a visual inspection and further damage is possible due to unforeseen or hidden damage.No supplements will be considered unless prior approval is obtained from the estimator listed on this estimate.Parts listed as salvaged parts require replacement of damaged part with recycled salvaged parts of equal or better condition. TWE is not affiliated with any supplier depicted in this estimate and the end user has the right to chose whether or not to utilize their Prices for aftermarket parts from TruckWriter database include mark-up. The above is an estimate based on our inspection and does not cover any additional parts or labor which may be required after the work has started. Occasionally,worn or damaged parts are discovered which may not be evident on the first inspection. Because of this,the above prices are not guaranteed. Quotations on parts and labor are current and subject to change. Supplements will not be considered without prior approval. Repairer Contact Summary A&J Engine Service Billy $ 33,821.02 3203 Main Ave 0.00- o.00- Groves,TX 77619- $ 33,821.02 (409)962-5749 Fax e-mail The above named repairer agrees to repair vehicle as per the contents of this estimate.Repairer also agrees to notify the appraiser if hidden or unforeseen damages are discovered during the repair process for prior approval. Est agreed by: X Date 1997 Pierce Fire Truck Pumper/Rescue City of Port Arthur Claim# AU65871 Page 3 of 3 Copyright©TruckWriter 2017 version 5.0 Last Update I Dec 2017 I User ID: 4 File#20171680 Print Date 3/10/2018 P.R. No. 20158 3/19/18 ldr EXHIBIT "B" RECEIVED 03/12/2018 13:48 9838719 PAFD CENTRAL FIRE Mar. 12. 2018 1 : 38PN A & J ENGINE SERVICE, INC. No. 3628 P. 2 • A & J ENGINE SERVICE, INC. INVOICE • REMIT P.O BOX 1222/3203 MAIN AVE. 23989 GROVES, TX. 77619 Org.Est.#013761 Phone: 409-962-5749 Fax:409-962-4819 INVOICE Date:02/1312018 CITY OF PORT ARTHUR #376 1997 -PIERCE FIRE TRUCK-DETROIT DIESEL/INTL P.O BOX 1089 Lic#:1270741 -TX Odometer In : 136501 PortArthur, TX 77640 Unit#:R1 Spouse : 409-983-8740 Cellular.: 409-550-6935 VIN#:4P1 CT02VX VA000648 Fiat#: 23290 Part Description /Number _ Qty Safe Ext Labor Description Ex' FERREL, FUEL LINE 1.00 21.80 21.80 9K260A HOSE, COOL. 1.00 16.02 16.02 24056 CORE,TURBO 1.00 350.00 350.00 CS300G HOSE, COOL. 1.00 7,87 7.87 28413 FTTGS,-ADAPT 1.00 100.24' 100.24 MISC. FTTG. PLUG-VENT 2.00 4.01 8.02 3595915 ALUM. ROUND STOCK 1.00 0.00 0.00 6061-T6 • BIT, DRILL 1.00 0.00 0.00 1.964 . LOCTITE/SEALER 1.00 16.90 16.90 24250 ALLTHREAD 1.00 21.06 21.06 M6-16 • BREATHER- ELEMENT 1.00 0.00 0.00 5101760 CLEANER-C/S LOWER BLOCK 1.00 115.00 115.00 16P-FL104 SUPPLY-SHOP 1.00 125.00 125.00 MISC. INJECTOR, FUEL 6.00 187.50 1,125.00 • REB32083 LINE, FUEL/H/P(#3) 1.00 336.18 336.18 1817943C2 FLUID, PUMP 1.00 33.00 33.00 • DEXRON KIT, IN-.FRAME.O/H . . . 1.0.0_5,4,87.63_5,487,63 .•.. 1841285096 1B0'L7;'HEAD_-. _- ------ 20710 9,26 --18570-- ------ ----- ---- 44009 ROD, CONN-RBX 6.00 468.00 2,808.00 2599987092 ROD, CONN CORE 6.00 89.00 534.00 C2599987092 COOLER,ENGINE OIL 1.00 1,004.84 1,004.84 1815904C2 .. .-.-- CJJ/lc/LCJlo i, .'-fo jb.i3 ill I'M-L.) I- ryIrAL r1rkt Mar. 12. 2018 1 : 38PM A & J ENGINE SERVICE, INC. No. 3628 P. 1 A&J ENGINE SERVICE, INC. INVOICE • REMITP.0 BOX.1222./3203 MAIN AVE. .2598 GROVES, TX. 77619 Phone: 409-962-5749 Fax: 409-962-4819 Org. Est,#013761 INVOICE bate:02/1312018 CITY OF PORT ARTHUR #376 () ' ' 1997 -PIERCE FIRE TRUCK- DETROIT DIESEL/INT'L P.O BOX 1089 11ULic#:1270741 -TX Odometer In : 136501 PortArthur, TX 7764T` Unit#:R1 Spouse' 409-983-8740 Cellular: 409-550-6935 VIN#:4P1 CTO2VX VA000648 Hat# : 23290 Part Description /Number Qty Sale Ext Labor Description Ex PUMP, CAB 1.00 1,073.13 1,073,13 FRGHT CHCS AT MAIL'S 710.00 122.6469 BRACKET, PUMP 1,00 67,33 67.33 R&R FAN HUB ASSY. 977.50 40-8224 HELPER LABOR 14 AT$50.00 700.00 VLV, CAB CONTROL 1.00 1,070.50 1,070.50 VAT/CLEAN ROCKER ASSY. 460.00 53-4090 DIESEL FUEL 0,00 THERMOSTAT 1.00_ 77.79 77.79 MACHINE BREATHER ASSY. 0.00 1830256093 EPA WASTE 20.20 0-RING 12.00 5.30 63.60 PULL IN-FRAME 0/H AT ENGINE 10,465.00 182109802 TOWING CHG • 295.00 TUBE,OIL COOLER 1.00 60.89 60.89 STEAM CLEANING 245.00 181766901 WASHER, BANJO 1.00 33.76 33.76 3963984 • HEAD, CYL. - REB 1.00 4,975.00 4,975.00 2586558C91 KIT, INJ. SEAL 6,00 39,00 234.00 32083 PETCOCK 1.00 8.47 8.47 309600 FILTER, FUEL 1.00 27.05 27.05 182258801 FILTER,OIL 1.00 37.43 37.43 183312101 HOSE, FUEL 1.00 1.90 1.90 • H10004 FILTER, COOLANT 1.00 21.14 21.14 24071 OIL, ENGINE 42:00 3.91 164.22 ROT 40 BELT, ENGINE SERP 1.00 58.91 58,91 K080720 CLAMI?,.13Q$E . .. . ... . .. ,. . ..2..00.. 1.10. .. . ..2•.20.. . . . . . . .. . . . . . . ...... . . .. .. 5204.... ... .. . .. . . .. .. ... . .. .... . . ..... .. . . . .. .. ... C=AM P;HOSE--- -- X00 1722 -4788- 5216 476 5216 BOLT-NUT-WASHER 1.00 8.78 8.78 MiSC. TURBO ASSY 1.00 1,150.00 1,150.00 179077-53006 KIT,TURBO- INSTALLATION 1.00 29.31 29.31 40076 Mar, 12. 2018 1 : 38PM A & JyENGINE SERVICE, INC. No. 3628 P. 3 A&J ENGINE SERVICE, INC. INVOICE • .REMITP.O BOX 1222/3203 MAIN AVE. d25989 • GROVES, TX. 77619 Org.Est.#01375t Phone:409-962-5749 Fax: 409-962-4819 • • INVOICE Date: 02/13/2015 CITY OF PORT ARTHUR ##376 1997 -PIERCE FIRE TRUCK-DETROIT DIESEL/INT'L P.0 BOX 1089 Lic# :1270741 -TX Odometer In : 136501 Port Arthur, TX 77640 Unit#:R1 Spouse: 409-983-8740 Cellular: 409-550-6935 VIN#:4P 1 CTO2VX VA000648 Hat#: 23290 Part Description /Number Qty Sale Ext Labor Description Ex KIT, OIL COOLER INSTALLATION 1.00 81,79 81.79 1823182005 PUMP, OIL 1.00 856.62 856.62 182239093 KIT, FRONT C/S SEAL 1.00 132.31 132.31 690437C95 • • Org.Estimate 21,075.65 Revisions 0.00 Current Estimate 21,075.65 Labor: 10,465.00 Parts: 22,536.77 . .. .. . . .. . ... . :. u tKt_... .. . 4077.a . • SubTotal: 36,409.47 Tax: 0.00 Total: 36,409.47 [Pmenle- gal Due: $36,409.47 Vehicle Received:2/13/2018 Work Completed Date: 2/13/2018 Ref#: 211441 hereby authorize the above repair work to be done sl❑ng with the necessary material and hereby grant you and/or your employees permission to operate the car or truck herein described on street,highways or elsewhere for the purpose to testing and/or Inspection. An express mechanic's lien is hereby acknowledged on above car or truck to secure the amount of repairs thereto.Warranty on parts and labor is one years or 12,000 miles whichever comes first. Warranty work has to be performed in our shop&cannot exceed the original cost of repair. Signature _ Date Time Dann Z,fZ ..._ _•_.............:_._"on___._,_.____..-_n_____.. „ L. n.... PAGE 1 PURCHASE ORDER ORDER NUMBER MUST APPEAR ON ALL _ INVOICES,PACKING LISTS&PACKAGES. CITY � ���� PORTARTHUR-.0,----- No, 211441 INVOICES AND BILL OF LADINGS PROPER REMITTANCE: BE � GS MUST ORDER DATE: 10/26/2017 40 BILLED AND MAILED TO THIS ADDRESS ONLY: GE• 1 DATE• 12/11/2017 011t �' rag PO BOX 1089 REQUISITION NO. 0000206395 ACCOUNTS PAYABLE PORT ARTHUR TX 77641 DEUVERY DATE 10/31/2017 __ -- - 2INVOICES REQU/RED. - VENDOR NO. 1889 VENDOR I !� SHIP TO A & J ENGINE SERVICE INC /9l ITY OF PORT ARTHUR P 0 BOX 1222 ti 00 WACO GROVES TX 77619 vl\1 ?ORT ARTHUR TX 77640 L FOB CONTRACT# TERMS PORT ARTHUR NET/30 ITEM U/M QUANTITY DESCRIPTION UNIT PRICE AMOUNT **************************************** * * * CHANGE ORDER * * * **************************************** 1 EA 1. 00 WATER DAMAGE-EMERG. RE PAI ,, 36410 .4000 36410 .40 R TO #1276 TOTAL 36410 .40 `Ul' YP ION, YOLANDA REQ.BY CAROL ANN DOTY ACCOUNT# 14723009014300 Delivery will be accepted at vendor's risk.Goods 4 are subject to inspection and return if found in- r * itI 'erior to specifications or reasonable quality. PURCHASiNG AGENT PURCHASE ORDER ORDER NUMBER MUST APPEAR ON ALL INVOICES,PACKING LISTS&PACKAGES. CITY OF PORT ARTHUR . 211441 1) Energy .-A ii) City FOR PROPER REMITTANCE: \� INVOICES AND BILL OF LADINGS MUST BE ORDER DATE: 10/26/2017 „ BILLED AND MAILED TO THIS ADDRESS ONLY: ....��.-- PO BOX 1089 REQUISITION NO. 0 0 0 020639 5 � r a i ACCOUNTS PAYABLE a PORT ARTHUR TX 77641 DELIVERY DATE 10/31/2017 Z-.s:+ --..:x-:,z -_--.-v- , 2 INVOICES REQUIRED.--......-+�_-- _,._-� VENDOR NO. 1889 SHIP TO VENDOR A & J ENGINE SERVICE INC CITY OF PORT ARTHUR P 0 BOX 1222 300 WACO GROVES TX 77619 PORT ARTHUR TX 77640 L FOB CONTRACT# I TERMS PORT ARTHUR I i NET/30 TEM U/M QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 EA 1.00 WATER DAMAGE—EMERG. REPAI 24598 .8800 24598 .88 R TO #1276 TOTAL 24598 . 88 UYSCYPION, YOLANDA REQ.BY CAROL ANN DOTY ACCOUNT# 14723009014300 )elivery will be accepted at vendor's risk.Goods re subject to inspection and return if found in- ! ' .!I l //,J �, erior to specifications or reasonable quality. ¢I 1 JA 4itiGCf Y'A PURCHASING AGENT