HomeMy WebLinkAboutPR 20159: PUBLIC WORKS LANDFILL DIVISION � Cm
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INTEROFFICE MEMORANDUM
Date: March 19, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., Director of Public Works
RE: P. R. No. 20159
Introduction:
Approval of Proposed Resolution No. 20159 executing the rental of a dozer for the Public
Works Landfill Division from Mustang Rental Services of Houston, Texas.
Background:
Normally three dozers are utilized on a daily basis for the proper function of the Landfill and
are necessary to prevent violations of the TCEQ Site Operating Plan. Two dozers are operable
with one needing repairs. The rental dozer would be used until the damaged dozer is function
able.
Budget Impact:
Funds are provided in account no. 403-1274-533.51-01, Public Works Department Landfill
Division—Equipment Rental.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R.No. 20159,
as discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.20159
03/19/18 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE RENTAL OF A DOZER FROM MUSTANG
RENTAL SERVICES OF HOUSTON, TEXAS FOR AN
ESTIMATED PERIOD OF SIX MONTHS AT $12,435.61 PER
MONTH, WITH A PROJECTED ESTIMATED BUDGETARY
IMPACT AMOUNT OF $74,613.66. FUNDING IS AVAILABLE
IN ACCOUNT NO. 403-1274-533.51-01 — PUBLIC WORKS
DEPARTMENT LANDFILL DIVISION — EQUIPMENT
RENTAL.
WHEREAS, equipment failure violates the TCEQ Site Operating Plan requiring constant
dozer operations for waste placement in landfill facilities which will create an environmental risk
to public health, safety and welfare; and,
WHEREAS, to maintain the Landfill, three dozers are used on a daily basis to handle
and cover waste; however, at this time one waste handler and one cover dozer is operational;
and,
WHEREAS, the rental dozer will assist in the waste handling function of the Landfill;
and,
WHEREAS, Mustang Rental Services is the only vendor that could provide this type of
equipment; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or property; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
P. R.20159
03/19/18 aw
THAT, the rental of a dozer, with an estimated budgetary impact of $74,613.66, is
hereby approved from Mustang Rental Services of Houston, Texas, funding being available in
the Public Works Landfill account no. 403-1274-533.51-01; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED on this _ day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED S TO FORM:
Sherri Bellard Valecia 7zen.
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABLITY
OF FUNDS: /I 4 C I
Harvey Robinson Andrew Vasquez !##TIME
Interim City Manager Director of Finance
Armando Gutierrez, Jr. Cliftfn Williams
Director of Public Works Purchasing Manager
P.R.20159
03/19/18 aw
Exhibit "A"
I H E
MUSTANG CIT Rental
Sia a E.
MUSTANG RENTAL SERVICES-NEDERLAND, TEXAS
2/28/2018
QUOTATION TO: City Port Arthur
JOB LOCATION: Landfill
MACHINE: D6TXW 6 MONTHS Insured value:
Daily Weekly Monthly
1 Day 7 days 28 Days
Hours Allowed: 8 HRS 40 HRS 160 HRS
Rental Rate* $1,334.00 $4,000.00 $12,000.00
environmental fee 26.68 80.00 240.00
HET Tax 1.73 5.20 15.60
1.5% State TERP TAX 20.01 60.00 180.00
6.75% tax ** 0.00 0.00 0.00
Total Rent with TAX $1,382.42 $4,145.20 $12,435.60
Loss Damage @ 15% 0.00 0.00 0.00
Rental + Loss Damage $1,382.42 $4,145.20 $12,435.60
Delivery Freight S0.00 S0.00 S0.00
Return Freight S0.00 S0.00 $0.00
6.75% Tax** 0.00 0.00 0.00
Total Freight $0.00 $0.00 $0.00
Daily Weekly Monthly
TOTAL: $1,382.43 $4,145.21 $12,435.61
The "Total w/ Everything" estimate includes MRS NEDERLAND tax rates. damage loss waiver. fees if applicable.
*Quote valid for 30 days, Rates subject to price increases at time of order.
**Sales Tax rate for MRS NEDERLAND, taxes from other Mustang Rental locations vary.
***Machines to be delivered full of fuel, fuel charges if not returned full are 56.50/gallon.
****If unit is returned excessively dirty, 5150/hr will be charged for cleaning.
We appreciate the opportunity to provide you with your equipment needs.
Thank you,
Cody Odell
Mustang Rental Services
Sales Representative
Cell# 936-641-4222