Loading...
HomeMy WebLinkAboutPR 20182: PURCHASE OF TRUCKS FOR PUBLIC WORKS STREET DIVISION DUE TO HARVEY e 7 , ___... ... 4 City of - ort rthu — Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 27, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Armando Gutierrez, Jr., Director of Public Works RE: P. R. 20182 Introduction: Approval of Proposed Resolution No. 20182 authorizing the purchase of one (1)—one ton crew cab flatbed truck and three (3) 3A ton pickup trucks from Silsbee Ford of Silsbee, Texas. Background: These purchases are for the replacement of damaged equipment due to flooding caused by Hurricane Harvey. All were operational prior to the storm and have been totaled by TML. At this time we are requesting replacement of Unit#1843, a 2011 Ford F450 flatbed truck in the amount of$34,081.84; Units#1663, 1681, and 1682, all 2008 Ford F250 pickup trucks, each for$22,225. These trucks are to be used in the daily operational functions of the Public Works Streets Division. Budget Impact: Funds are provided in account no. 147-2300-901.92-00, Emergency Management— Equipment. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. 20182 , as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of Port Arthur, Fleet Maintenance Division Request or Vehicle/Equipment Justification Form — HURRICANE HARVEY Requested By Department Division or Unit []Budgeted [X]Not Budgeted Date of Request Allison Walker Public Works Streets Cost Center or Account Number Date Needed 147-2300-901.92-00 Project#082617 ASAP Classification of Request [ ] Passenger Vehicle [X] Pickup or Truck [ ] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement Vehicle Information Existing Make Existing Model Year Odometer/Hours Ford Unit#1843 F450 2011 Damaged By Hurricane Harvey Was the vehicles checked for damages Date if Yes Was it considered totaled /XJYes [J No /XJYes [J No 1 JGarage[JTML 3/6/18 /XIYes [J No Can Unit be repair [J yes Repairs Needed Anticipated Cost of Repairs IX]no Has TML submitted payment for vehicle Date if Yes Amount /XJYes No $ 14,725 What Type of Vehicle is this? Ford F450 flatbed truck Vehicles that have not checked Describe,in detail,the primary function for this vehicle/equipment. This vehicle is used by the Public Works Streets division in the daily operations of streets maintenance throughout the City. This truck is a flatbed and will haul material and equ' lynt to job site. Is replacement essential to city operations /X J yes Does the city have comparable units (j yes \ If yes,number of units [J no no Condition of existing units Can the requested service be provided with the Have alternative options been considered existing units [I yes [Jno [J yes [J no Are there consequences to not providing the service If yes, what are the not consequences /XJ yes [Ino Failure to be able to properly offer maintenance to city streets. Cost information: Cost of Unit What funds in additional to Insurance are available to purchase vehicle? $34,081.84 City funds Delivery Time? What is the frequency of use How many employees will use this unit? What is the expected life of unit? 90— 120 days (days/week)? Any of the Streets division staff 7 years 5 to 7 days/week could possibly use this equipment. REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SUV) Type or Print Name 1, Title Signatu e i Armando Gutierrez Public works Director l • CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval SUBMIT WITH REQUEST FOR VEHICLES THAT ARE REPLACING VEHICLES DAMAGED BY HURRICANE HARVEY. FORM:HEIR Date:2/20/2018 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form — HURRICANE HARVEY Requested By Department Division or Unit []Budgeted [X]Not Budgeted Date of Request Allison Walker Public Works Streets Cost Center or Account Number 'Date Needed 147-2300-901.92-00 Project#082617 ASAP Classification of Request [ ] Passenger Vehicle [X] Pickup or Truck [ ] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement Vehicle Information Existing Make Existing Model Year Odometer/Hours Ford Unit#1663 F250 2008 Damaged By Hurricane Harvey Was the vehicles checked for damages Date if Yes Was it considered totaled [XJYes [J No [X]Yes [J No [JGarage[JTML 3/6/18 [XJYes [J No Can Unit be repair [J yes Repairs Needed Anticipated Cost of Repairs [X]no Has TML submitted payment for vehicle Date if Yes Amount [X]Yes [JNo $ 7,237 What Type of Vehicle is this? Ford pickup truck Vehicles that have not checked Describe,in detail,the primary function for this vehicle/equipment. This vehicle is used by the Public Works Streets division in the daily operations of streets maintenance throughout the City. -LU Is replacement essential to city operations [XJ yes Does the city have comparable units [J es\ If yes,number of units [J no neno Condition of existing units Can the requested service be provided with the Have alternative options been considered existing units [J yes no [J yes [J no Are there consequences to not providing the service If yes, what are the not consequences IX]Yes [J no Due to lack of equipment,staff has been using personal vehicles to check on job sites and monitor staff. Cost information: Cost of Unit What funds in additional to Insurance are available to purchase vehicle? $22,225 City funds Delivery Time? What is the frequency of use How many employees will use this unit? What is the expected life of unit? 90 days (days/week)? Any of the Streets division staff 7 years 5 to 7 days/week could possibly use this equipment. REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SUV) Type or Print Name Title Signatur krmando Gutierrez Public Works Director CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval SUBMIT WITH REQUEST FOR VEHICLES THAT ARE REPLACING VEHICLES DAMAGED BY HURRICANE HARVEY FORM:HHR Date:2/20/2018 City of Port Arthur, Fleet Maintenance Division Request tor Vehicle/Equipment Justification Form — HURRICANE HARVEY Requested By Department Division or Unit []Budgeted [X]Not Budgeted Date of Request Allison Walker Public Works Streets Cost Center or Account Number Date Needed 147-2300-901.92-00 Project#082617 ASAP Classification of Request [J Passenger Vehicle [X] Pickup or Truck [ ] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement Vehicle Information Existing Make Existing Model Year Odometer/Hours Ford Unit#1682 F250 2008 Damaged By Hurricane Harvey Was the vehicles checked for damages Date if Yes Was it considered totaled [XJYes []No /XJYes [J No []Garage[JTML 3/6/18 [X]Yes [J No Can Unit be repair 1.]yes Repairs Needed Anticipated Cost of Repairs [XJ no Has TML submitted payment for vehicle Date if Yes Amount [XJYes [JNo $ 7,237 What Type of Vehicle is this? Ford pickup truck Vehicles that have not checked Describe,in detail,the primary function for this vehicle/equipment. This vehicle is used by the Public Works Streets division in the daily operations of streets maintenance throughout the City. Is replacement essential to city operations [X]yes Does the city have comparable units [ es If yes,number of units [J no no \ Condition of existing units Can the requested service be provided with the Have alternative options been considered existing units [J yes [J no [J yes 1-]no Are there consequences to not providing the service If yes, what are the not consequences [x]yes [Jno Due to lack of equipment,staff has been using personal vehicles to check on job sites and monitor staff. Cost information: Cost of Unit What funds in additional to Insurance are available to purchase vehicle? $22,225 City funds Delivery Time? What is the frequency of use How many employees will use this unit? What is the expected life of unit? 90 days (days/week)? Any of the Streets division staff 7 years 5 to 7 days/week could possibly use this equipment. REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED, R SUV) Type or Print Name Title Signet Armando Gutierrez Public Works Director CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval SUBMIT WITH REQUEST FOR VEHICLES THAT ARE REPLACING VEHICLES DAMAGED BY HURRICANE HARVEY FORM:HHR Date:2/20/2018 City of Port Arthur, Fleet Maintenance Division Request or Vehicle/Equipment Justification Form — HURRICANE HARVEY Requested By Department Division or Unit []Budgeted [X]Not Budgeted Date of Request Allison Walker Public Works Streets Cost Center or Account Number Date Needed 147-2300-901.92-00 Project#082617 ASAP Classification of Request [ ] Passenger Vehicle [X] Pickup or Truck [ ] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement Vehicle Information Existing Make Existing Model Year Odometer/Hours Ford Unit#1681 F250 2008 Damaged By Hurricane Harvey Was the vehicles checked for damages Date if Yes Was it considered totaled [X]Yes [J No /XJYes [J No ['Garage TML 3/6/18 /XJYes [J No Can Unit be repair [J yes Repairs Needed Anticipated Cost of Repairs [XJ no Has TML submitted payment for vehicle Date if Yes Amount /XJYes [JNo $ 7,237 What Type of Vehicle is this? Ford pickup truck Vehicles that have not checked _ Describe,in detail,the primary function for this vehicle/equipment. This vehicle is used by the Public Works Streets division in the daily operations of streets maintenance throughout the City. Is replacement essential to city operations /X]yes Does the city have comparable units [J 0s If yes,number of units [J no [077o Condition of existing units Can the requested service be provided wi h e Have alternative options been considered existing units [J yes [J no [J yes [J no Are there consequences to not providing the service If yes, what are the not consequences /XJyes [J no Due to lack of equipment,staff has been using personal vehicles to check on job sites and monitor staff. Cost information: Cost of Unit What funds in additional to Insurance are available to purchase vehicle? 522,225 City funds Delivery Time? What is the frequency of use How many employees will use this unit? What is the expected life of unit? 90 days (days/week)? Any of the Streets division staff 7 years 5 to 7 days/week could possibly use this equipment. REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL RE•UIRED F• • SW Type or Print Name Title Signatur• `ri Armando Gutierrez Public Works Director CITY MANAGER APPROVAL , []Approved []Denied Assignment Date Date Manager Approval SUBMIT WITH REQUEST FOR VEHICLES THAT ARE REPLACING VEHICLES DAMAGED BY HURRICANE HARVEY. FORM:HHR Date:2/20/2018 P.R. 20182 03/27/18 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ONE TON CREW CAB FLATBED TRUCK AND THREE (3) 3/4 TON PICKUP TRUCKS FROM SILSBEE FORD OF SILSBEE, TEXAS FOR THE PUBLIC WORKS STREETS DIVISION FOR REPLACEMENT DUE TO HURRICANE HARVEY, FOR A TOTAL AMOUNT OF $100,756.84. FUNDS ARE AVAILABLE IN 147-2300- 901.92-00 EMERGENCY MANAGEMENT FUND — EQUIPMENT, PROJECT NO. 082617. WHEREAS, Hurricane Harvey destroyed the majority of City of Port Arthur's fleet, including Unit #1843 — one ton flatbed truck, and Units #1663, 1681, and 1682 — all % ton pickup trucks; and, WHEREAS, the Public Works Streets Division uses these trucks in the daily operations of streets maintenance throughout the City hauling both material and equipment to job sites; and, WHEREAS, the Purchasing Division administered a competitive bid process and opened bids from 10 different vendors as delineated in our Purchasing Policy; and, WHEREAS, Silsbee Ford of Silsbee, Texas, through competitive bid process. provided the quote attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby authorizes the purchase of one — one ton crew cab flatbed truck in the amount of$34,081.84, and three (3) % ton pickup trucks for $22,225 each, for an amount of$66,675 totaling $100,756.84; and, THAT, funding is available in account no. 147-2300-901.92-00, Emergency Management Fund—Equipment, Project No. 082617; and, P.R. 20182 03/27/18 aw THAT, funding for this equipment is provided for in the Tropical Storm Equipment Recovery budget; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVE AS TO FORM: Val Tizeno City Attorney APPROVED AS TO AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUNDS: Harvey Robinson Andrew Vasquez City Manager Director of Finance LAJL& Armando Gutierrez, Jr. Clifto _Williams Director of Public Works Purchasing Manager P.R. 20182 03/27/18 aw Exhibit "A" 0 a > ra 0to et r — so 00 -4 ON N A W N 3 .r. D O 30 O p„ 4 = G C0.- OOaaOOv0 , , .° , 'a , 'F..' c 00 0 0 0 a 0 0 SS 'o k b Oo - O, v, A W N .-- o69 49 AWWNN69 69W W N COT NO N ,.9 . ‘.9W o0 00 0 , i,,:.:.' a O co N O O O O O O O "- b0 N N d C N N /C K . - 0 to O^ .NO.� O^ 0 A N OO Oo '-' Or `l a oo a a�y oo t7 o ao ao m O z t dg, t, , oo � y wn 7J R' G� d£ ee V A W =A =AawC m oS m_ m_ t�-''-' WQ' ,Z-7 O -,1,.. .=18 ',180, 1,J = 0 w 0 d 0 n•O F.O°a° ,N„ 0 S 0 bU 8 ,-,' ",-,14 t0 `C X a0 FL,.CD a0 t0a WAo,c A rn ao ofOO g" d Q° F F a CO. n. F z o vd Op;10v7,„ C� 0Z;IC ON oy a y y N ddoCd@_ yocNoco A a N N H Hi H 4 69 69 69 69 49 NOOOONO N V �1 0 LA 0 NJ0000OO W n n < W a a a a .... O O O 0 00 c.0 /"v fa 0 0 co 0 0 - m o 0 0 0 0 0 CTI p: y n e▪• "'< x o 0 0 Z Z 0 oo A oyyo �X+ 4 co ea x Z 0 - 1-3. 7 w F g C7 CO CO ttl CO n s n'' n y n g n g 7 CD 0 H to oa o a a c a to r. o �oa C7 y .=y k o O o o O O cr 0 = - ,b O W r. 0 A a m �+CD 0Oo 0 Z Z Z C? CoCoCvt, Cv�,jd ° y 0 d N W t0 t0 bJ to H N ti y ,o y 00`' Oo s A C G w y o u a a a a o O o N ti N A q nso Ly 69 to)N N N 69 69 COa 11 Z 0 V. O W 04 0 C .Dd y a 07 D7 t7 0 0 -4 co `- nlis "CI _ a a a O O O O 0 0 a N o o VI 0 0et) 00 v,c' C °° °° m 0 Cc 7 z moo _ OO z n ) O y 0 w Z Z 0 6..v , n n 3 n R a R A ril rn N Ctl CO W m w .r t" A° -3 o a a a ti N1&0—' �ov, v 4 f7 x o av, a N o oCtloOJoo d O o ,. F CD CD ao " O 0 0 0 0 0 0 0 0 0 H d C CO td 0 0 C C C C C @.7g Na a a N N N Ca N N O`� N AWNNN - 69 69 � --a Z z A W ,- W 0 N ,O 50 O v 0 0 W to w 00 +, N _. to O La O N O Oa O v, 0NO b e3 0 a a 0 0 0 O 0 0 0 0 d a. n n n n n n n n n x A 0C n n z n n n n n n n n n n n n n n n n A g r" ft N=0 O W S W S N S N? �-S -'3' r S .-.S r CA N rn W W O\O) v,fD V1,D v,fD N O N CD N fD N O A a a a4 a4 84 o4 ,V.,4 44 84 o``< X O n H W W W W W W W W W p r x y 0 0 0 0 0 o y "C 0 0 0 a ?. ? . o0 0 o 0 0 `-- *C coC a a H W ' W y V, C C Co C V. N v, N N ,A co N N © ©. f .. .. r, A 7 ~- O '0 Oce v ON to A W N s A K O 7 C C C a 'o 'o 0 0 0 0 0 0 0 0 0 A z n' °o 00 0 0 °o 00 0 0 0 7 r, t0 Co -4 ON U A W N ^-' p 7 69 6.9 EA 69 69 LI Z N w 0 00 ON A Z Z Z Z Z o .. MI t)) N) v W 4''' ay a7 a7 OJ ay n c Gd 00 00 W 00 00 G. a G. G. a 0 �• A A 0 A A A: d 7 gni O n o n 0 0 0 4 C� ,J'� CD of o. 0. nana ' "* Z o n4 n1n1 `D 1 fD 10 0 0 0 0 R Q w Aw 4, Do W -. W -. R. n o cC)c0cnnYn w ay as a m. E a 0..4'C a tV w e w c N a a a a a o X m o C7 I5, G F, t7 ro C7 o CJ o o 0 0 0 0 - e rA . OO H N 41 y tt4 y 2 y CO a7 ah as a7 A 'Z a O O O O O a a a a a 4 N 61 A 69 69 NNNN C W W W N Z A v, 0t W Ot N Vt O P 0 r. ko loo -. W ti, — A -4 - 0 U J n a 0 w W J 0No a '0 a CT 4 A "y' C ,i nWntW„ ntWonN N to to to any co 0• ar O A, u, C ?O Q O G•O O O LA La O 0 O m W B. m n ri 7 A va0 `N° °" Z af�° aZ acranNo t-,tl°f W C 0 r 7 t., rN ZN �.t`' 2.N) .N) rNa+ aza �atoaRe b ''.-'• Ca. *n CO rn a0 aCo 0., et a _ a �0t 7 o 0 7o v,4 Z7 Q 7 ep 0 X �n e 0 n0(-) 0 7z � gv ox n n nA r" oa R b X F '<0`D0 '<f '< 00 00 i a9 .. 0 O. 4 +. 7 C g 2 C. 0 0 0 0 0 0 0 o 0 0 0 2 7 �, Qq .-* b 'o 7a 7. to a la b r, ro o' o rr ! .-. o ' 00 -. Q0 U A W N -- 'p N W W A W N N N N N 40 ~ -- , r.) A A A A b N O IQ O I .�-. O N T A w N NO N NO bO A 0000 O LA A LA A O w 0000 C be O0 O0 w Coo 00 C 0 O G C ce A A A O A A O O O O O b . C ti 0 0 0 0 '� '71 o v a 0 a n a 0. poo a ° 0 0 r co w" etc n, w w w o ao n O a a CO ID v. to 7/ to to to t� 'r7 -- in 77 71 R. C17 CfC1 O A O O O ie 0 w N C O .-. .-. 7.a "17 r� io io C?ri) o x o o = `0 AD F F f E n E C7 va ro.-t C7 _DD 0t ,t, 4:,_ C)AD 9C7AD opo0 C7 10 A 0 10 oC710 o17 00 oC710 o "12L N`.6 N y rs y rs y rs' N y y y NO NG (0 A O V1 O CD CD CDo. O y O O CD �' CD re 4 99 69 EA EA 60 EA 69 EA EA Z Z N '0 00 toil DJ 000 A A N N O_ 0 O .o o O O O W W o V to oo 1.4 v W W An a' 0In U Nv v UJ N N NW O0 0FD 0 VD t0 N N N A A A O '.q C Cs el CO nW n� n� nN N -- to to to L C• Z 7. N'S f�D CT N S y pnj = N S N �""N N T O d c ►to to `3 `o o O o a2 IQ ,.ai2,aaanF oa00 a 0aQe �' ,O V1 ►C C a s tO t0 coacoaco F.a.con4a6C7CL oc�ooDc�c ° � 4 ,..-3 7 eD 0 ,n 0 r'b0 n0 n0 xCO70 °c xao ao OV c �] w ,. ao ,‹CD � .a � .. ao ao F v v m � O 00 d toet sz o W O O O O O O 0 Aa 00 000 0 A „00 _7= G C O to to lot to co to fD N N N 6\ fD -- @ < p w a a a a a a y a'rx© y�`° a ; nAx 2 q7co M 91 V • 1tzl ine Ce •_s - 91, CA _d p eD 0mi m 3 0 CD .A N O_ J