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HomeMy WebLinkAboutPR 20188: PURCHASE OF A PASSENGER VAN FOR THE POLICE DEPARTMENT " % 1 City ofa" jy, ,r IMO nrr rthuL Teras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: April 10, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Patrick Melvin, Chief of Police • RE: PR 20188—Authorizing the purchase of 2018 Chevy 15 Passenger Van Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the purchase of a 2018 Chevrolet 15 Passenger Express Van from Classic Chevrolet of Beaumont, Texas in the amount of$30,632.00. Background: On 1-18-18, a 2017 Ford Transit Van assigned to Officer Al Gillen of the Police Department was involved in a not-at-fault accident where the vehicle was stopped at a red light at SH82 and SH87 and was struck by an 18-wheeler that was making a turn. TML has assessed the van and deemed it a total loss. TML has issued a payment for the van in the amount of$26,662.50 ($29,162.50 less the $2500.00 deductible). The Police Department solicited quotes from three dealerships where Caldwell Country Chevrolet was the lowest bidder at $29,985 but could not provide the vehicle for at least six months. Classic Chevrolet has the next lowest quote at $30,632 and has the vehicle available. Budget Impact: Funds for this purchase are available in account numbers 625-1801-521.93-00. Recommendation: It is recommended that City Council approve the City Manager to authorize the purchase of a 2018 Chevrolet 15 Passenger Express Van from Classic Chevrolet of Beaumont, Texas in the amount of$30,632.00, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20188 4-2-18 mf RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 2018 CHEVROLET 15 PASSENGER EXPRESS VAN FOR THE POLICE DEPARTMENT FROM CLASSIC CHEVROLET OF BEAUMONT, TEXAS IN THE AMOUNT OF $30, 632 . 00; FUNDING AVAILABLE IN ACCOUNT NO. 625-1801-521. 93-00 . WHEREAS, on 1-18-18 a 2017 Ford Transit Van assigned to the Police Department was involved in a not-at-fault accident and was deemed a total loss by TML; and WHEREAS, TML has issued a payment of $26, 662 . 50 ($29, 162 . 50 less $2500 . 00 deductible) for the aforementioned total loss; and WHEREAS, the Police Department solicited quotes for a replacement vehicle and the lowest and most competitive quote that was able to provide for a timely delivery of the van is Classic Chevrolet of Beaumont, Texas (see bid tabulation attached hereto as Exhibit "A" ) . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council authorize the City Manager to purchase a 2018 Chevrolet 15 Passenger Express Van for the Police Department from Classic Chevrolet of Beaumont, Texas in the amount of $30, 632 . 00 (see quote attached hereto as Exhibit "B" ) . Section 3. That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A. D. , 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : , NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APP OVED es TO FORM: cu( , 72 r 0 Val Tizeno, Cis. Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager AhiF , � /!'i * -L-zdlr Patrick Melvin, Chief of Police APPROVED FOR THE AVAILABILITY OF FUNDS: a! Clifton Williams, CPPB Purchasing Manager Andrew Vasquez, CPA Director of Finance EXHIBIT "A" a) a) 0. OM .2 O c . U 0:1 el 0 64 CD 01 In 01 a> M A rV en o sem., C z v o 0 GO '' - .CC1 Fr ami •W CI M W U MI • el3 CD G in a°' . U Tu U eel N Ttt =o 12 csi 0. U U" E i• CD cl O O 04 41 In W U M a W CO O N 51 .• w a ireit)\.2 �Ill�iii EXHIBIT "B" 3855 Eastex Freeway �' _ (409) 892-5050 • (409) 898-4164 fax Beaumont,Texas 77706 © i` www.ClassicSoutheastTexas.com immankimmaw SOUTHEAST TEXAS • M)9-cc/! 6,.2018 Lr, C'//,,s ce,L e /�rT 12r71L'i fdL�tDer,arrm,eAvr- 2 - 1018 C /;-73 L�,a(t.s, L S 1/4,vs in s/zp ,',2y / 2v k--)q-01 SA � r, /L � cL v� G ,e—ES Y�l L /� tA' O T Z=7�FC/f o Lvi J4 L,`cA ski j �e S .//�t s ( cO7 �P / ,zoiff �,VieJJ 3 C kv r SSA Ale,/ IJ 11SRiV #ill 04/S prieg 7* 33-3 ( 3 Z —. ":4 r7C C err,//J CO kr)rkt re /'L.«r cP c CLASSIC sisal Lim" a, as , c;f:g (11111.1r) *deer ert.geprite Veeu4tetemot Dealer, (r44)' GMC CHEVROLET BUICK