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Home My WebLink AboutPR 20185: PURCHASE OF UNIFORMS FOR FIRE DEPARTMENT City of E„ AI;1 ort rthr�r Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: March 28, 2018 To: Harvey Robinson, Interim City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 20185 Nature of the Request: City Council authorizes the City Manager to execute a one-year agreement with GT Distributors Inc., of Austin, Texas for the purchase of uniform shirts, pants, and duty boots with a projected budgetary impact of$49,993.50. Staff Analysis, Considerations: In recent years the Fire Department purchased uniform shirts, pants, and duty boots from GT Distributors Inc., with satisfactory results, the Fire Department wishes to continue purchasing from GT Distributors Inc. Uniforms and boots are replaced on an as needed basis. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: This purchase is budgeted in Fire Department Account#001-1121-522.26-00 "Remember we are here to serve the Citizens of Port Arthur" P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P.R. No. 20185 3/28/18 1dr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GT DISTRIBUTORS, INC. OF AUSTIN, TEXAS, UNDER A BUYBOARD CONTRACT, FOR THE PURCHASE OF UNIFORMS FOR THE FIRE DEPARTMENT, WITH A PROJECTED BUDGETARY IMPACT OF $49, 993 .50; FUNDING AVAILABLE IN FIRE DEPARTMENT ACCOUNT NO. 001-1121-522 .26-00. WHEREAS, the Port Arthur Fire Department purchases and supplies uniform shirts, pants, and duty boots for its employees; and WHEREAS, in past years the Fire Department has purchased uniform shirts, pants and duty boots through GT Distributors, Inc. , of Austin, Texas, with satisfactory results; and WHEREAS, GT Distributors, Inc. is an approved vendor through a Buyboard contract; and WHEREAS, pursuant to Chapter 271 of the Local Government Code, a city may participate in a cooperative purchasing program such as Buyboard; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2 . That the City Council herein authorizes the City Manager to enter into a contract with GT Distributors, Inc. of Austin, Texas, through a BuyBoard contract for the purchase of Fire Department uniforms, with a projected budgetary impact of $49, 993 . 50, in substantially the same form as attached hereto as Exhibit "A" . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: P.R. No. 20185 3/28/18 ldr Mayor: Councilmembers: NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APP VED S TO FORM: 00(- Val (Val Tize , C' t Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Andrew Vasquez Finance Director Clifton Williams, CPPB, Purchasing Manager P.R. No. 20185 3/28/18 ldr EXHIBIT "A" CONTRACT FOR THE PURCHASE OF UNIFORM SHIRTS, PANTS, AND DUTY BOOTS FOR FIREFIGHTERS THIS AGREEMENT,made this day of , 2018, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "Owner" or "City" and GT DISTRIBUTORS, INC., a Corporation herein acting by and through its AGENT, , hereinafter called "Contractor". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1) The Port Arthur Fire Department purchases uniform shirts,pants and duty boots. 2) The Contractor agrees to provide uniform shirts, pants and duty boots as specified in the attached specifications at the unit costs specified in the contract documents. 3) The term of the Contract is for a one year period. 4) The term"Contract Documents"means and includes the following: 1. Agreement 2. Quote with Buy Board Pricing 5) This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6) IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Executed on the day of 2018. CITY OF PORT ARTHUR BY: Harvey Robinson, Interim City Manager ATTEST: CITY SECTETARY Executed on the day of 2018. GT DISTRIBUTORS, INC CONTRACTOR By: Print Name Title WITNESS: Print Name: Quote QTEU006589 Date 3/8/2018 Page: 1 alliDGT Distributors - Austin P.O. Box 16080 , hutOr$• Austin TX 78761 (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Fire Department (TX) Port Arthur Fire Department (TX) Attn Account Payable 300 Waco Ave PO Box 1089 Attn: Paul Washburn Port Arthur TX 77641 REF PO# Port Arthur TX 77640 Purchase Order No. Customer ID Salesperson ID Shippinq Method Payment Terms Req Ship Date Master No. UNIFORMS 2018 009277 AP FACTORY DIRECT NET 15 0/0/0000 1,760,256 Quantity Item Number Description UOM Unit Price Ext. Price 1 ELB-E2874R-32 Elbeco EMS Pant 65-35 PC Men's Mid Navy 32 EA $51.50 $51.50 44-50 (Lds 20-24) $55.75pr 52-54 (Lds 26-28) $61.50pr 56-58 (Lds 30) $66.95pr Female#ELB-2884LC-size 1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Hem to length specified 1 ELB-E314RN-34 Elbeco Trouser 100% Poly Men's Navy W34 EA $41.75 $41.75 44-50 (Lds 20-24) $45.75pr 52-54 (Lds 26-28) $49.95pr 56-58 Lds 30) $54.25pr Female#ELB-E9314LC-size 1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Hem to length specified 1 ELB-P867-L Elbeco-SS Shirt-65-35 PolyCotton-Wht-Large EA $30.50 $30.50 2XL-3XL (Lds 48) $36.60ea 4XL$42.70ea Female#ELB-P811 LC-size 1 ELB-P877-15.5X33 Elbeco-Paragon Plus Shirt-LS-White EA $34.50 $34.50 sz 18-20 or 38"Sleeve(Lds 48) $41.35ea sz 22 or 18-20&38"Sleeve$48.30ea Female# ELB-P801 LC-size 1 ELB-P834-L Elbeco Shirt 65/35 SS Dark Navy Large EA $35.50 $35.50 2XL-3XL(Lds 48) $42.35ea Quote QTEU006589 Date 3/8/2018 Page: 2 416111DGT Distributors- Austin P.O. Box 16080 ,S�jh�t° Austin TX 78761 OI (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Fire Department (TX) Port Arthur Fire Department (TX) Attn Account Payable 300 Waco Ave PO Box 1089 Attn: Paul Washburn Port Arthur TX 77641 REF PO# Port Arthur TX 77640 Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No. UNIFORMS 2018 009277 AP FACTORY DIRECT NET 15 0/0/0000 1,760,256 Quantity Item Number Description UOM Unit Price Ext. Price 4XL$49.30ea Female#ELB-P854LC-size 1 ELB-P824-16.5X33 Elbeco Paragon Plus Shirt LS Navy 16.5x33 EA $40.50 $40.50 sz 18-20 or 38"Sleeve(Lds 48) $48.50ea sz 22 or 18-20&38"Sleeve$56.50ea Female#ELB-P844LC-size 1 HP-8016 Hero's Pride-Paramedic Patch-Large EA $2.95 $2.95 HP-8015 Lic Para$3.25ea HP-8016 Paramedic$2.95ea HP-8017 EMT-I $2.95ea HP-8018 EMT-B/HP-8019 ECA$2.95ea 1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Add dept left/DOH on Rt 1 GOW-70B1-LR GOW-ZED Barrier LG Reg Navy Jkt EA $93.95 $93.95 Silver FD Buttons ..................... 1 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00 Add dept left sleeve only 1 DM-1611-34 Garrison Belt Plain Black/Nickel Sz 34 EA $19.95 $19.95 sz 46-52 cost$22.95ea sz 54-60 cost$24.95ea 1 NOTES: Notes: EA $0.00 $0.00 This quotation reflects Buyboard pricing. Your purchase order must be faxed directly to BuyBoard to receive pricing. Quote QTE0006589 Date 3/8/2018 Page: 3 OD 61. 1c GT Distributors Austin P.O. Box 16080 ,Str.kil SO Austin TX 78761 p� (512) 451-8298 Ext. 0000 Bill To: Ship To: Port Arthur Fire Department (TX) Port Arthur Fire Department (TX) Attn Account Payable 300 Waco Ave PO Box 1089 Attn: Paul Washburn Port Arthur TX 77641 REF PO# Port Arthur TX 77640 Purchase Order No. Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date Master No. UNIFORMS 2018 009277 AP FACTORY DIRECT NET 15 0/0/0000 1,760.256 Quantity Item Number Description UOM Unit Price Ext. Price Fax:1-800-211-5454#507-16 All returns must be authorized by GT Distributors. Interest charges on past Subtotal $351.10 due invoices at the maximum rate allowed by law. Misc $0.00 Thank You for your Business! Justin Gage Tax $0.00 jfountain@portarthur.com /Jay Fountain Freight $0.00 409-982-9598 or cell 409-790-6287 Total $351.10