HomeMy WebLinkAboutPR 20168: REPAIRS TO D7R CATERPILLAR DOZER FOR LANDFILL ___,_.
City of
4
iJ
ort rthrrr
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 24, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., Director of Public Works
RE: P. R. 20168
Introduction:
Approval of Proposed Resolution No. 20168 for an engine rebuild for Landfill Dozer#1628 by
Mustang CAT of Beaumont, Texas, in an estimated amount of$56,522.
Background:
The Landfill division's D7R bulldozer is used to spread waste in the working face on a daily
basis and its proper functioning is critical to the operations of the City's Landfill to prevent
violation to the TCEQ Site Operating Plan. The Landfill generally utilizes two bulldozers for
this type of work but will not be able to do so due to these required repairs.
Two quotes were received with Mustang CAT offering the lowest most responsible quote in
the amount of$50,872,plus a three year warranty for$5,650 for a total amount of$56,522.
Another quote was received from Louisiana CAT in the amount of$58,722.74.
Budget Impact:
Funds are provided in account no. 403-1274-533.43-00, Public Works Department Landfill
Division—Vehicle Maintenance.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. 20168, as
discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. 20168
03/24/18 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING REPAIRS TO UNIT NO. 1628, D7R
CATERPILLAR DOZER, FOR THE PUBLIC WORKS DEPARTMENT
LANDFILL DIVISION FROM MUSTANG CAT OF BEAUMONT, TEXAS,
IN THE AMOUNT OF $56,522. FUNDS ARE AVAILABLE IN THE
PUBLIC WORKS DEPARTMENT LANDFILL DIVISION - VEHICLE
MAINTENANCE ACCOUNT NO. 403-1274-533.43-00.
WHEREAS, unit no. 1628 is a 2007 model Catepillar bulldozer; and,
WHEREAS, this unit is critical to the proper functioning and operations of the City's
Landfill; and,
WHEREAS,this equipment has been inoperable requiring an engine overhaul in order to
function; and,
WHEREAS, this procurement is authorized pursuant to Section 252.022(a)(3) of the
Texas Local Government Code (TLGC) because of unforeseen damage to public machinery,
equipment or other property; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) TLGC. a
procurement necessary to preserve or protect the public health or safety of the municipality's
residents; and,
WHEREAS, two quotes were received with Mustang CAT of Beaumont, Texas offering
the lowest most responsible quote in the amount of $50,872, plus a three year warranty for
$5,650 for a total of$56,522 and Louisiana CAT of Lake Charles, Louisiana offering a higher
quote in the amount of$58,722.74; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
P.R. 20168
03/24/18 aw
THAT, in order to protect the health and safety of our citizens, the City Council hereby
authorizes the an engine rebuild to Unit No. 1628, as delineated in Exhibit "A" attached hereto,
Mustang CAT of Beaumont, Texas,with a budgetary impact of$56,522; and,
THAT, funding is available in Public Works Department Solid Waste Landfill Division
Vehicle Maintenance account no. 403-1274-533.43-00.; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APP ZOVED AS TO FORM:
VA/(0,
Val Tize•. /0
City Attorney
P.R. 20168
03/24/18 aw
APPROVED AS TO AVAILABILITY
APPROVED FOR ADMINISTRATION: OF FUNDS:
Harvey Robinson An rew Vasquez
City Manager Director of Finance
L,)JjI4lc
Armando Gutierrez, Jr. Cli' on Williams
Director of Public Works Purchasing Manager
P.R. 20168
03/24/18 aw
Exhibit "A"
•
•
MUSTANG CAT•
ESTIMATE
7900 Eastex FRWY.
Beaumont TX.77708 (713)460-7233
CUSTOMER: DOC#:
CUSTOMER NUMBER: 0588741
City of Port Arthur ESTIMATE DATE: 3/19/2018
Landfill OUR WORK ORDER NUMBER:
YOUR PO NUMBER:
SALES REP: Casey Jorgensen
CONTACT: MACHINE MODEL: D7R
SERIAL NUMBER: AEC01688
Justin Thomas HOUR METER:
EQUIPMENT #:
Quantity DESCRIPTION Parts LABOR MISC AMOUNT
1 R&I Blade and Load Machine S1,740.00 $1,740.00
1 Landfill Wash and Inspection $1,500.00 $1,500.00
1 R&I Engine $6,624.00 $6,624.00
1 Dissassemble Coiling Package $944.00 $1,888.00
1 Flush and Test Radiator $1,800.00 $1,800.00
1 Dissassemble and Reassemble Engine $35,500.00 $4,720.00 $40,220.00
1 Core charges for Engine Block,Injectors,Oil Cooler,Cylinder Head $10,000.00 $10,000.00
Water Pump,Starter,Alternator. $0.00
1 Core Charges will be credited back to the job on all
Acceptable Cores. $0.00
1 Customer Loyality Parts and Labor Discount -$8,000.00 -$3,500.00 -$11,500.00
1 Haul Rebate -$1.400.00 -$1,400.00
$0.00
$0.00
$0.00
*Optional 3yr 5000hr Warranty For $ 5650* $0.00
$0.00
$0.00
s0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION $ -
$37,500.00 $12,028.00 $400.00
SUBTOTAL $ 50,872.00
SUBTOTAL $ 50.872.00
Tax Exempt:
TOTAL $ 50,872.00
Not Included is any Applicable Taxes.
Questions concerning this estimate?
Call: Casey Jorgensen Customer Acceptance:
Cell: 254-434-8245
Please Fax Signed Approval Back to My Attention At:713-690-6213
THANK YOU FOR YOUR BUSINESS!
Louisiana CAT' Quote No: 22874-1
CITY OF PORT ARTHUR
LANDFILL PO BOX 1089
PORT ARTHUR
CUSTOMER NO. QUOTE NO. DATE CONTACT
121082 22874 3/19/2018 JUSTIN THOMAS
PHONE NO. FAX NO. EMAIL
409-549-6718
MODEL MAKE SERIAL NO.
D7R AA OAEC01688
UNIT NO. HOURS WO NO. P.O. NO.
15505
SEGMENT: 01 REBUILD ENGINE (953 1000)
NOTES:
REBUILD ENGINE WITH SHORT BLOCK. INCLUDES WATER
PUMP, TURBOCHARGER, FUEL SYSTEM, OIL COOLER,
CYLINDER HEAD, OIL PUMP, WIRING HARNESS, AND
SENSORS.
Parts
Part Number Description Qty Unit Price Discount% Ext Price
OR0705 PUMP GP WTR 1 486.22 0 486.22
OR0705 CORE 1 713.13 0 0.00
OR7308 TURBO GP 1 1,665.08 0 1,665.08
OR7308 CORE 1 666.03 0 0.00
OR8191 CORE AS OIL 1 1,133.74 0 1,133.74
OR8191 CORE 1 555.70 0 0.00
OR9661 BLOCK G SHRT 1 13,495.82 0 13,495.82
OR9661 CORE 1 7,793.28 0 0.00
1075769 SEAL 0 RING 1 6.66 0 6.66
10R2296 PUMP GP OIL 1 401.03 0 401.03
10R2296 CORE 1 934.15 0 0.00
10R8653 PUMP G WATER 1 422.80 0 422.80
10R8653 CORE 1 620.07 0 0.00
1112645 VALVE BYP 1 48.50 0 48.50
1163715 STUD 12 12.05 0 144.60
1292181 SEAL-INTEGRL 1 11.93 0 11.93
1314164 GASKET 1 5.05 0 5.05
1337084 BEARING-SLEE 1 60.69 0 60.69
1523001 BOLT-HEX HED 6 0.85 0 5.10
1588693 TRUNNION AS 1 508.70 0 508.70
1608184 BEARING-SLEE 2 48.21 0 96.42
1611703 SENSOR GP 1 164.16 0 164.16
1611705 SENSOR GP 1 164.16 0 164.16
1654854 SEAL-O-RING 2 8.34 0 16.68
1918304 SENSOR G-SPD 1 145.15 0 145.15
CITY OF PORT ARTHUR 22874 - 1 Page 1
1946724 SENSOR GP-PR 1 164.16 0 164.16
1 P0451 GASKET 1 5.02 0 5.02
1R0716 FILTER A 1 23.99 0 23.99
1 R0749 FILTER AS FU 1 20.04 0 20.04
1S9799 SEAL-O-RING 1 4.23 0 4.23
1W4738 BEARING 1 53.85 0 53.85
2016615 SENSOR GP-SP 1 124.58 0 124.58
2033940 SEAL-O-RING 1 2.19 0 2.19
2033940 SEAL-O-RING 1 2.19 0 2.19
20R0055 INJ GP FUEL 6 569.83 0 3,418.98
20R0055 CORE 6 244.57 0 0.00
20R1524 PUMP GP F 1 199.39 0 199.39
20R1524 CORE 1 93.04 0 0.00
20R2679 HEAD GP CYL 1 2,890.25 0 2,890.25
20R2679 CORE 1 2,312.20 0 0.00
2147566 SEAL-O-RING 1 3.68 0 3.68
2147568 SEAL-O RING 1 4.08 0 4.08
2224086 HARNESS AS-W 1 506.64 0 506.64
2385080 SEAL-O-RING 2 4.83 0 9.66
2388648 COOLANT ELC 20 13.20 0 264.00
2485513 REGULATOR-TE 2 49.42 0 98.84
2644297 SENSOR TEMP 2 42.94 0 85.88
2644297 SENSOR TEMP 1 42.94 0 42.94
2N6005 SPRING 1 14.39 0 14.39
3206818 KIT-GASKET(A 1 88.55 0 88.55
3206826 KIT-GASKET 1 132.43 0 132.43
3206827 KIT-GASKET 1 39.21 0 39.21
3213791 KIT-GASKET 1 96.77 0 96.77
3495146 KIT-GASKET(F 1 93.80 0 93.80
3929208 PLUNGER-RELI 2 21.93 0 43.86
3E8017 LOCKNUT 12 5.44 0 65.28
3E8017 LOCKNUT 4 5.44 0 21.76
4158642 KIT GASKET 1 140.29 0 140.29
4179683 KIT GASKET 1 791.37 0 791.37
4186781 STUD TAPERLO 4 21.47 0 85.88
4650765 KIT GASKET 1 291.02 0 291.02
4650766 KIT GASKET 1 321.99 0 321.99
4N1230 SEAL-O-RING 2 7.69 0 15.38
4N8150 SPRING 2 8.94 0 17.88
4P4369 SPACER 12 12.93 0 155.16
4P9537 HARNESS A 1 209.85 0 209.85
5181741 KIT GASKET 1 196.26 0 196.26
5P8245 WASHER-HARD 8 0.60 0 4.80
6V4367 SEAL-O-RING 3 7.57 0 22.71
6V5048 SEAL-O-RING 1 3.52 0 3.52
6V5839 WASHER-HARD 12 0.39 0 4.68
6V6609 SEAL 1 1.07 0 1.07
7C7852 BEARING 1 37.72 0 37.72
8H1607 SEAL 2 9.16 0 18.32
8T0646 BOLT 8 2.47 0 19.76
CITY OF PORT ARTHUR 22874 - 1 Page 2
9H0846 SEAL O RING 1 13.56 0 13.56
9L1633 GASKET 1 2.05 0 2.05
Total Time and Material Parts: 29,856.40
Labor
Item Number Description Qty Unit Price Discount% Ext Price
SVL-1*-**-GS SERVICE LABOR 102 130.50 0 13,311.00
Total Time and Material Labor: 13,311.00
Misc
Item Number Description Qty Unit Price Discount% Ext Price
MSC-**-**-** PARTIAL CORE CREDIT 1 4,488.00 0 4,488.00
MSC-**-**-** FRT-IN 1 147.74 0 147.74
ENG-**-**-** 15W-40 BULK OIL 9 15.90 0 143.10
Total Time and Material Misc: 4,778.84
Segment 01 Total: 47,946.24
SEGMENT: 02 ADDITIONAL CHARGES FOR WARRANTY (096 9059)
NOTES:
ADDITIONAL OPTION FOR EXTENDED WARRANTY. IF
PURCHASED THE ENGINE WILL HAVE A 3 YEAR 5000 HOUR
WARRANTY.
Parts
Part Number Description Qty Unit Price Discount% Ext Price
Total Time and Material Parts: 0.00
Labor
Item Number Description Qty Unit Price Discount% Ext Price
Total Time and Material Labor: 0.00
Misc
Item Number Description Qty Unit Price Discount% Ext Price
ESC-**-**-** CAT INS-ESC/OPC 1 7,464.00 0 7,464.00
Total Time and Material Misc: 7,464.00
Segment 02 Total: 7,464.00
SEGMENT: HA TRANSPORT MACHINE (052 7000)
NOTES:
Parts
Part Number Description Qty Unit Price Discount% Ext Price
Total Time and Material Parts: 0.00
Labor
Item Number Description Qty Unit Price Discount% Ext Price
Total Time and Material Labor: 0.00
Misc
Item Number Description Qty Unit Price Discount% Ext Price
CITY OF PORT ARTHUR 22874- 1 Page 3
MSC-"-"`-"` HAULING TO/FROM SHOP 1 3,312.50 0 3,312.50
Total Time and Material Misc: 3,312.50
Segment HA Total: 3,312.50
Total Segments: 58,722.74
TOTAL ESTIMATE USD 58,722.74
CITY OF PORT ARTHUR 22874- 1 Page 4
PO#: Authorized Name: (signature)
Date: (print)
Thank you for this opportunity to serve your company
CONTACT INFORMATION:
Prepared by:Nick Vidrine Phone:337-853-4912 Email:nick.vidrine@louisianacat.com Fax:
Terms and Conditions
BY SIGNATURE ABOVE, I certify that I am the owner or owner's agent, and authorize Louisiana Cat, its
employees, subcontractors or consultants to perform the inspection, maintenance or repairs described above to
include the provision and use of necessary materials required to accomplish the described work scope. I further
authorize Louisiana Cat to operate the equipment, or any part therein described for the purpose of testing and/or
inspection. I understand that payment for all work performed is due in full upon completion.
Upon acceptance, this quote becomes a legal agreement between you (either an individual or the entity you are
authorized to represent) and Louisiana Cat. Further, signing certifies the information provided is true and correct,
and that the signer is authorized to charge this purchase as noted. Louisiana Cat reserves the right to reject a
partial or modified quote. You may cancel an accepted quote until the work is started. Once started, work may be
stopped at anytime. Partially completed work will be billed based on Time and Materials at Louisiana Cat's
prevailing rate. Additional handling and storage fees may apply to work partially completed or work temporarily put
on hold.
EQUIPMENT HAVING INSTALLED FIRE SUPPRESSANT SYSTEMS: During course of repair work it may
become necessary to deactivate or disturb mechanical and/or electrical components of the fire suppression
system. Reactivation of the fire suppressant system is the responsibility of the customer and should be undertaken
before machine operations. Giles and Louisiana Cat accepts no responsibility for the reactivation, testing or
operation of the fire suppressant system.
STANDARD WARRANTY: Parts for this repair are warranted as indicated by the manufacturer from the date of
invoice. In addition, Louisiana Cat's standard labor warranty of 90 days will apply. Full warranty statements,
including limitations and exclusions, are available from any Louisiana Cat facility. Ask your service representative
about additional or enhanced warranty availability.
THESE WARRANTIES ARE EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS OF PURPOSE. REMEDIES FOR THESE
WARRANTIES ARE LIMITED TO THE PROVISION OF MATERIAL AND SERVICES AS SPECIFIED HEREIN. IN
NO EVENT WILL EITHER CATRPILLAR OR Louisiana Cat BE RESPONSIBLE FOR INCIDENTAL OR
CONSEQUENTIAL DAMAGES.
CORE CHARGES: Core charges will be returned to customer upon acceptance of the core by Caterpillar.
OVERTIME: Overtime can be added at customers request charged at Louisiana Cat's prevailing overtime rate.
PARTS POLICY: This quote does not include any un-salvageable parts. Parts will be set aside for customer
approval before replacement.
TURNAROUND TIME: Louisiana Cat will not be responsible for circumstances outside of its control. If delays are
experienced, the customer will be contacted. In no event will Louisiana Cat or subsidiaries be liable for any direct or
indirect damages (including, without limitation, lost profits, lost savings or other incidental or consequential
damages) arising out of the use or inability to use the machine, even if Louisiana Cat or subsidiaries has been
advised of the possibility of such loss.
CITY OF PORT ARTHUR 22874 - 1 Page 5