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HomeMy WebLinkAboutAPRIL 24, 2018 REGULAR MEETING 5:30 PM DERRICK FORD FREEMAN,MAYOR J HARVEY ROBINSON CAL J.JONES,MAYOR PRO TEM City of jiPJ INTERIM CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. n 1 r , t�l T� CITY SECRETARY` THOMAS J.KINLAW, III HAROLD DOUCET,SR. VAL TIZENO WILLIE"B.AE" LEWIS,JR. T� I`" CITY ATTORNEY OSMAN SWATI CHARLOTTE MOSES KAPRINA FRANK AGENDA City Council Regular Meeting April 24, 2018 5 :30 p. m . In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur April 24, 2018 5:30 P.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Ellis W. Allen Regarding The Beautification Commission (2) Charles Vincent Regarding Emergency Management Plan B. Presentations (1) A Presentation By Finance Director Andrew Vasquez Regarding The March 2018 Monthly Financial Report 1 AGENDA APRIL 24, 2018 III. PETITIONS & COMMUNICATIONS — CONTINUED (2) A Presentation By Public Works Director Armando Gutierrez Regarding The Trash And Garbage Schedule For All Districts (Requested By Councilmember Kinlaw) C. Employee Recognition — None D. Correspondence — None E. Discussion (1) Discussion And Possible Action Regarding Boards And Committees (Requested By Councilmember Swati) (2) A Discussion Regarding 2018 Hurricane Preparedness (Requested By Councilmember Lewis) (3) A Discussion Regarding Article II, Section 6, Of The City Charter (Requested By Councilmember Lewis) (4) A Discussion And Take Possible Action Regarding The Installation Of Exercise Equipment For The City Of Port Arthur (Requested By Councilmember Lewis) (5) Discussion Regarding Preparation Of A Petition To Amend The Electrical Ordinance To Enable Licensed Journeyman And Licensed Residential Wireman To Pull Permits After Passing The Residential Loading Examination (Requested By Councilmember Lewis) IV. PUBLIC HEARINGS — 6:00 P.M. (1) A Public Hearing To Consider The Proposed Abandonment Of A16- 03 (Port Of Port Arthur) For 3.450 Acres Of Land Consisting Of Portions Of The Houston Avenue, Lakeshore Drive, Railroad Avenue And Fourth Street Right-Of-Way Located Around Block 146, City Of Port Arthur, Jefferson County, Texas (2) A Public Hearing To Receive Public Comment As To Consider Adoption Of The City Of Port Arthur Comprehensive Plan (Master Plan) 1 AGENDA APRIL 24, 2018 V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports (Al) Councilmember Willie "Bae" Lewis, Jr: The National League Of Cities Congressional City Summit Washington, D.C. March 13 — 15, 2018 $3,970.79 B. Minutes April 10, 2018 Regular Meeting C. Resolutions — Consent (1) P.R. No. 20054 — A Resolution Authorizing The City Of Port Arthur To Participate In An Interlocal Agreement For Cooperative Purchasing With (National IPA) Cooperative Purchasing Program (2) P.R. No. 20141 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And The Port Arthur American Little League For The Use Of Virginia/Sal Grado Field At Pioneer Park AGENDA APRIL 24, 2018 VI. CONSENT AGENDA — CONTINUED (3) P.R. No. 20152 — A Resolution Authorizing One (1) Year Contracts Between The City Of Port Arthur And (6) Vendors: (1) K&D Affordable Lawn Care Of Port Arthur, Texas, (2) Affordable Lawn Service Of Port Arthur, Texas, (3) Newcost Company Of Port Arthur, Texas, (4) Hite's Maintenance Of Port Arthur, Texas, (5) S- Mo Unlimited Of Port Arthur, Texas, And (6) Williams Transport Of Lumberton, Texas For Grass Mowing Services Of Privately-Owned And City-Owned Developed Lots In An Area Of The City Designated As Area A, With An Annual Projected Budgetary Impact Of $37,500.00. Funds Are Available In Account Number 001-1304- 541.59-00 - Other Contractual Services (4) P.R. No. 20156 — A Resolution Authorizing One (1) Year Contracts Between The City Of Port Arthur And (2) Vendors: (1) Newcost Company Of Port Arthur, Texas And (2) R. L. Eldridge Construction . Inc., Of Sabine Pass, Texas For Grass Mowing Services Of Privately- Owned And City-Owned Developed Lots In An Area Of The City Designated As Area F, With An Annual Projected Budgetary Impact Of $37,500.00. Funds Are Available In Account Number 001-1304- 541.59-00 - Other Contractual Services (5) P.R. No. 20157 — A Resolution Authorizing One (1) Year Contracts Between The City Of Port Arthur And (2) Vendors: (1) Newcost Company Of Port Arthur, Texas And (2) R. L. Eldridge Construction Inc., Of Sabine Pass, Texas For Grass Mowing Services Of Privately- Owned And City-Owned Vacant Lots In An Area Of The City Designated As Area F, With An Annual Projected Budgetary Impact Of $37,500.00. Funds Are Available In Account Number 001-1304- 541.59-00 - Other Contractual Services (6) P.R. No. 20171 — A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1115 5th Street, Port Arthur, Texas, Through The City's Homebuyer's Assistance Program 4 AGENDA APRIL 24, 2018 VI. CONSENT AGENDA — CONTINUED (7) P.R. No. 20194 — A Resolution Authorizing The Renewal Of The Final Year Contract With Evoqua Water Technologies, LLC Of Sarasota, Florida, For The Purchase Of Sodium Chlorite, With An Annual Projected Budgetary Impact Of $334,800.00. Funding Is Available In Utilities Operations Water Treatment Chemical Account No. 410-1252.532.29-02 (8) P.R. No. 20195 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And Norman Highway Constructors Of Orange, Texas For The Storm Sewer Improvements Along Woodworth Blvd. From 7th Street To Thomas Blvd. Increasing The Contract Term By 24 Days To A New Total Of 294 Days (9) P. R. No. 20196 - A Resolution Authorizing The City Manager To Enter Into A Service Agreement Between The City Of Port Arthur And Spectrum Of Stamford, Connecticut For Data And Networking Services For The Water Tower At 1440 Terminal Road, With A Projected Budgetary Impact Of $33,874.00 Total; Funding Is Provided In Water Utilities Account Number 410-1251-532.61-03, Communications (10) P.R. No. 20202 — A Resolution Ratifying Road Reconstruction With Excavation And Construction, LLC Of Port Arthur, Texas Due To The Replacement Of A 12" Water Main Along Highway 69 At 19th Street In The Amount Of $28,070.28; Funding Is Available In Water Utilities Account No. 410-1253-532.35-00, Water Systems Maintenance (11) P.R. No. 20203 — A Resolution Authorizing The Second Year, First Renewal, Of An Agreement With Excavation And Construction, LLC Of Port Arthur, Texas, For The Annual Contract For Utility Cut Repairs For Concrete Slabs At Various Locations Throughout The City For Water Utilities Department, With An Annual Projected Budgetary Impact Of $48,000.00 Funds Are Available In Account No. 410-1253-532.36-00, Water Utilities Department Water Distribution - Streets Account 5 AGENDA APRIL 24, 2018 VI. CONSENT AGENDA — CONTINUED (12) P.R. No. 20205 — A Resolution Authorizing The City Manager To Purchase Firefighting Protective Coats, Trousers, Boots, And Helmets From Casco Industries Of La Porte, Texas, Under Buyboard Contract No. 524-17, With A Projected Budgetary Impact Of $78,575; Funding Available In Fire Department's Uniform And Bunker Account No. 001-1121-522.26-00 (13) P.R. No. 20206 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And The Hughen Center, Inc., For The Use Of The Girls Softball Field, Miguez Field And Pee Wee Field Located At County Park (14) P.R. No. 20207 — A Resolution Authorizing The City Manager To Execute A Contract Between The City Of Port Arthur And The Hispanic American Baseball League For The Use Of Leger Field At Pioneer Park (15) P.R. No. 20208 — A Resolution Approving The Contract Amendment Between Texas Department Of State Health Services And The City Of Port Arthur For A Healthy Texas Babies Coalition Grant For A Total Not To Exceed $174,375.00 Through August 31,2020 (No Match Required) (16) P.R. No. 20210 — A Resolution Authorizing The Purchase Of Commercial Windstorm Coverage In An Amount Not To Exceed $455,517.00 Per Annum, Proposed Funding By: General Liability Insurance Fund: 612-1702-581.52-00 $455,431.00 (17) P.R. No. 20212 — A Resolution Authorizing The Purchase Of One (1) One Tone Crew Cab Flatbed Truck And There (3) 3/4 Ton Pickup Trucks From Silsbee Ford Of Silsbee, Texas For The Public Works Streets Division For Replacement Due To Hurricane Harvey, For A Total Amount Of $100,756.84. Funds Are Available In 147-2300- 901.92-00 Emergency Management Fund — Equipment, Project No. 082617 6 AGENDA APRIL 24, 2018 VI. CONSENT AGENDA — CONTINUED (18) P.R. No. 20213 — A Resolution Authorizing The City Manager To Enter Into A Contract With Rene Bates Auctioneers, Inc., Of McKinney, Texas Through Buyboard Contract No. 541-17 To Conduct Online Auctions On An As-Needed Basis For The Sale Of City Surplus Furniture/Minor Equipment, Vehicles, Equipment And/Or Heavy Equipment (19) P.R. No. 20215 —A Resolution Authorizing Amendment To Section 8 — Delinquent Tax Suits To The Contract Between The City Of Port Arthur And Jefferson County, Texas, For Collection And Assessment Services (20) P.R. No. 20218 — A Resolution Approving The Purchase Of An HP Server And Operating System Hardware For The Office Of The City Of Port Arthur Section 4A Economic Development Corporation (21) P.R. No. 20219 — A Resolution Nominating BASF Corporation To The Office Of The Governor Economic Development And Tourism (OOGEDT) Through The Economic Development Bank For Designation As A Qualified Business And Enterprise Project Under The Texas Enterprise Zone Program Under The Texas Enterprise Zone Act, Chapter 2303, Texas Government Code (22) P.R. No. 20220 — A Resolution Amending Resolution No. 18-013 As It Pertains To Updating The Homebuyer's Written Agreement For The Purchase Of 1100 6th Street, Port Arthur, Texas Through The City's Homebuyer Assistance Program In The Amount Of Up To $30,000.00 (23) P.R. No. 20224 — A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 3243 15th Street, Port Arthur, Texas, Through The City's Homebuyer's Assistance Program AGENDA APRIL 24, 2018 VI. CONSENT AGENDA — CONTINUED (24) P.R. No. 20225 — A Resolution Authorizing The City Manager To Execute Change Order No. 02 To The Contract Between The City Of Port Arthur And Old Castle Materials Gulf Coast, Inc., Of Beaumont, Texas For The West Rev. Dr. Ransom Howard (West 7th) Street Pavement Rehabilitation Project, Increasing The Contract Amount By $48,343.82 To A New Contract Amount Of $1,436,219.07 And Increasing The Contract Term By 42 Days To A New Total Of 183 Days. Funding Available In GLO Round 2.2 Program, Project No. I22W7, Account No. 145-1201-532.59-00, $730,000.00 And Capital Projects Account 307-1601-591.86.00, $706,219.07 (25) P.R. No. 20229 — A Resolution Authorizing Payment Of An Invoice From South East Texas Regional Planning Commission For Membership Dues In The Amount Of $29,284.40 For The Fiscal Year Ending September 30, 2018. City Manager Contingency Account #001-1003.512.39-00, M97902 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 20153 — A Resolution Authorizing One (1) Year Contracts Between The City Of Port Arthur And (6) Vendors: (1) S-Mo Unlimited Of Port Arthur, Texas, (2) Affordable Lawn Service Of Port Arthur, Texas, (3) DMJ Landscaping Of Port Arthur, Texas, (4) K&D Affordable Lawn Care Of Port Arthur, Texas, (5) Newcost Company Of Port Arthur, Texas, And (6) Williams Transport Of Lumberton, Texas, For Grass Mowing Services Of Privately-Owned And City-Owned Vacant Lots In An Area Of The City Designated As Area A, With An Annual Projected Budgetary Impact Of $37,500.00. Funds Are Available In Account Number 001-1304-541.59- 00 - Other Contractual Services 8 AGENDA APRIL 24, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (2) P.R. No. 20154 — A Resolution Authorizing One (1) Year Contracts Between The City Of Port Arthur And Twelve (12) Vendors: (1) All In One Lawn Service Of Port Arthur, Texas, (2) Derrick And Noah Lawn Service Of Port Arthur, Texas, (3) Eduardo T.O. Landscaping Of Groves, Texas, (4) Hites Maintenance Of Port Arthur, Texas, (5) Israel Lopez Construction Of Port Arthur, Texas, (6) 3 & 3 Lawn Services And Landscaping Of Port Arthur, Texas, (7) JL Handyman Service Of Port Arthur, Texas, (8) K & D Affordable Lawn Service Of Port Arthur, Texas, (9) M & J Lawn Services Of Port Arthur, Texas, (10) Myers And Myers Of Port Arthur, Texas, (11) S-Mo Unlimited Of Port Arthur, Texas And (12) Support Operation Services Of Port Arthur, Texas For Grass Mowing Services Of Privately-Owned And City-Owned Developed Lots In An Area Of The City Designated As Area B-E, With An Annual Projected Budgetary Impact Of $150,000.00. Funds Are Available In Account Number 001-1304- 541.59-00 - Other Contractual Services (3) P.R. No. 20155 — A Resolution Authorizing One (1) Year Contracts Between The City Of Port Arthur And Eighteen (18) Vendors: (1) Affordable Lawn Care Of Port Arthur, Texas, (2) All In One Lawn Service Of Port Arthur, Texas, (3) Bladerunners Of Beaumont, Texas, (4) Dee Rite Cut Of Port Arthur, Texas, (5) Derrick And Noah Lawn Service Of Port Arthur, Texas, (6) DMJ Landscaping Of Port Arthur, Texas, (7) Eduardo T.O. Landscaping Of Groves, Texas, (8) Hites Maintenance Of Port Arthur, Texas, (9) Israel Lopez Construction Of Port Arthur, Texas, (10) J & J Lawn Service And Landscaping Of Beaumont, Texas, (11) JL Handyman Of Port Arthur, Texas, (12) K & D Affordable Of Port Arthur, Texas, (13) M & J Lawn Services Of Port Arthur, Texas, (14) Myers And Myers Of Port Arthur, Texas, (15) Newcost Company Of Port Arthur, Texas, (16) South East Texas Lawn And Maintenance Of Beaumont, Texas, (17) S-Mo Unlimited Of Port Arthur, Texas And (18) Support Operation Services Of Port Arthur, Texas For Grass Mowing Services Of Privately-Owned And City-Owned Vacant Lots In Areas Of The City Designated As Areas B Through E, With An Annual Projected Budgetary Impact Of $150,000.00. Funds Are Available In Account Number 001- 1304-541.59-00 — Other Contractual Services (4) P.R. No. 20198 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Library Board 9 AGENDA APRIL 24, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED B. Ordinances — Non-Consent (1) P.O. No. 6685 — An Ordinance Authorizing The Sale Of Surplus Furniture/Equipment, Appliances, Bicycles, And Miscellaneous Items By A Public Online Auction Through Rene Bates Auctioneers, Inc. (2) P.O. No. 6686 — An Ordinance Amending Chapter 110 (Utilities), Article II (Water), Division 3 (Services Charges), Sections 110-91 And 110-92, And Article III (Sewers), Division 3 (Service Charges), Section 110-191 Of The Code Of Ordinances Of The City Of Port Arthur, As It Pertains To Rates For Residential And Commercial Customers, And Providing For Publication (3) P.O. No. 6689 — An Ordinance Of The City Council Of The City Of Port Arthur Disannexing The Property Owned By Port Arthur LNG, LLC., Located Within The Corporate Boundaries Of The City Of Port Arthur, Jefferson County, Texas; Providing For The Following: Findings Of Fact, Effective Date, Filing, Severability, And Property Notice & Meeting (4) P.O. No. 6691 — An Appropriation Ordinance Increasing The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2017 And Ending September 30, 2018 By $600,000.00 For The General Liability Fund RECEPTION VIII. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On April 25, 2018. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ 10 RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member - thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal.If, after receiving a warning from the Presiding Officer,a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.