HomeMy WebLinkAboutPR 20195: STORM SEWER IMPROVEMENTS ALONG WOODWORTH BLVD. FROM THOMAS BLVD. TO 7TH STREET - CHANGE ORDER NO. 1 ( el,
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 5, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 20195 —Storm Sewer Improvements along Woodworth Blvd. from
Thomas Blvd. to 7th Street—Change Order No. 1
Introduction:
Acceptance of Change Order No. 1 for a 24 day extension in the proposed city street Storm
Sewer Improvements along Woodworth Blvd. from Thomas Blvd. to 7th Street.
Background:
Proposed Change Order No. 1 is for request of additional time during the months from
October 2017 to February 2018 including 12 regular working days due to inclement weather
and 5 working days due to Mardi Gras activities. The time extension formula stating 7
calendar days for every 5 calendar days lost equals to a total of 24 calendar days. This change
order increases the contract term from 270 calendar days to 294 calendar days and a new
substantial completion date from June 28, 2018 to July 22, 2018.
Budget Impact:
Funds are available in the following account: N/A
Recommendation:
Approval of P.R. No. 20195 authorizing the City Manager to execute Change Order No. 1 to
the contract with Norman Highway Constructors for the Storm Sewer Improvements along
Woodworth Blvd.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 x Port Arthur.Texas 77641-1089 x 409.983.8102 x FAX 409.983.8294
P.R. 20195
04/5/18 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND NORMAN HIGHWAY CONSTRUCTORS OF
ORANGE, TEXAS FOR THE STORM SEWER IMPROVEMENTS
ALONG WOODWORTH BLVD. FROM 7TH STREET TO THOMAS
BLVD. INCREASING THE CONTRACT TERM BY 24 DAYS TO A NEW
TOTAL OF 294 DAYS.
WHEREAS, per Resolution No. 17-188, the City Council awarded a contract for
the Storm Sewer Improvements along Woodworth Blvd. from Thomas Blvd. to 7th Street
to Norman Highway Constructors of Orange, Texas in the projected budgetary impact
amount of $1,186,728.00 and a term of 270 calendar days; and,
WHEREAS, proposed Change Order No. 1 is for the request for time extension
due to inclement weather and Mardi Gras activities from October 2017 to February 2018
including 12 regular working days for inclement weather and 5 regular working days for
Mardi Gras activities; and,
WHEREAS, the City of Port Arthur's Time Extension Formula states to award
seven calendar days for every five regular days of work lost added another 7 calendar
days that can be added to the actual 17 regular days that were lost bringing the total
amount requested to 24 calendar days (attached as Exhibit "A"); and,
WHEREAS, Change Order No. 1 will increase the total term of the contract from
270 calendar days to 294 calendar days and extending the substantial completion date
from June 28, 2018 to July 22, 2018 herein deemed an appropriate action; now,
therefore,
P.R. 20195
Page 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute said Change Order No. 1 to the contract between the City of Port
Arthur and Norman Highway Constructors of Orange, Texas; and,
THAT, Change Order No. 1 increases the contract term from 270 calendar days
to 294 calendar days and extending the substantial completion date from June 28, 2018
to July 22, 2018; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of A.D. 2018
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Freeman
Mayor
Attest:
Sherri Bellard
City Secretary
P.R. 20195
Page 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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Valecia zen Harvey Robinson
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUND
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Andrew Vasquez, CPA
Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Public Works
Cli on Williams, CPPB
Purchasing Manager
EXHIBIT A
CRAW
ARCENEAUX WILSON&COLE
engineering!surveying plannmg
April 2, 2018
Mr. Armando Gutierrez, PE
Director of Public Works
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: PROPOSAL FOR CHANGE ORDER NO. I
PROPOSED CITY STORM SEWER IMPROVEMENTS ALONG
WOODWORTH BLVD,
Job No, CPA-855
Dear Mr. Gutierrez:
Attached is Change Order No. 1 for the Proposed City Street Strom Sewer
Improvements along Woodworth Blvd. This change order includes the request for time
extension of 24 days from October to the end of February due to weather and Mardi
Gras. The City of Port Arthur's Contract Documents lists several factors that are
deemed justified for a Contractor to request a time extension. Unforeseeable causes
hurricanes, rainy weather when sixty percent of the workforce cannot work for seven
hours or more, and inclement weather resulting in material or any work damages are
some examples. Though the days requested all meet the criteria, the City of Port
Arthur's Time Extension formula to award seven calendar days for every five regular
days of work lost added another 7 calendar days that can be added to the actual 17
regular days that were lost. The Contractor lost 12 regular working days between the
months of October until the end of February resulted from either a heavy rain or a
steady rain that prevented the Contractor from working and lost 5 days due to the
request of the City to be closed during Mardi Gras. We recommend the City of Port
Arthur authorize the change to the contract by adding 24 calendar days to extend the
contract end date from June 28, 2018 to July 22, 2018. I have attached Change Order
No. 1 which modifies the contract to reflect this revision for your consideration and
409.724.7888
2901 Turtle Creek Dr,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com 7 1 101,4049
AK& CRAM
vsly
action. Should you have any questions or require additional information, please contact
our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
estan Co -, °E
Vice President
ARCENEAUX WILSON&COLE
engineering I surveying I planning
CHANGE ORDER No.1
DATE: March 14, 2018 JOB NO. CPA-855
AGREEMENT DATE: July 25,2017
NAME OF PROJECT: Storm Sewer Improvements along Woodworth Blvd.
OWNER: City of Port Arthur
CONTRACTOR: Norman Highway Construction Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add/Delete to Adjust the following Bid Items to actual quantities used:
a. Extend contract time by 24 days
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
RECEIVED
crouc APR 3 2018
fc.) Public Works
.. Engineering-City Hall
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $ 1,186,728.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $
1,186,728.00
The CONTRACT PRICE due to this CHANGE ORDER will be [incrcoscd]
[dccrcascd] by: $ 0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,186,728.00
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDERS: 0 Calendar
Days
CURRENT DATE OF COMPLETION: June 28, 2018
CONTRACT TIME due to this CHANGE ORDER will be increased by 24 Days
CURRENT CONTRACT TIME adjusted by CHANGE ORDERS (1): 294 Calendar
Days
The New DATE OF COMPLETION: July 22, 2018
No other Terms and Conditions of the Contract are changed as a result of this
Change Order. Contractor's acceptance of Change Order relieves OWNER of
any liability for additional costs incurred by Contractor in his performance of the
work covered by the Change Order.
RECOMMENDED BY ENGINEER. ACCEPTED : -:
— //fill
ARCENEAUX WILSON &COLE LLC [CONTRACT*.• OFFICER OR OWNER]
Norm.• ighway Construction, Inc.
ACCEPTED BY.
CITY of PORT ARTHUR
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE: March 3, 2018
MONTH OF: February, 2018
CITY of PORT ARTHUR,
RECEIVED
TEXAS
PUBLIC WORKS
DEPARTMENT APR 3 2018
P.O. BOX 1089
CITY of PORT ARTHUR, TEXAS 77641-1089 Public Works
Englnecrfng_City flail
ATTENTION: Public Works Department
Gentlemen:
We request extension of completion time on our Contract due to the days of
work lost as specified (list dates actually lost: do not include days not normally
worked such as Saturdays, Sundays, or holidays):
Dates Lost:
(See Attached Sheet)
Days Lost (17) / 5 x 7 = 24 Calendar Days Requested
Reasons for Request:
(See Attached Sheet)
Contractor: Norman icihwa Constructors Inc.
By:
Approved for extension of— calendar days.
Disapproved.
Date: , 20 CITY OF CITY OF PORT ARTHUR,
TEXAS
BY:
Distribution by City
Original: Public Works Department City Manager
xc: Engineer
Contractor
CPA Federally Funded
SER A L 4.1 RECEIVED
0400- Texas General Land Office APR 3 2018
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Recovery
ict Public Works
t Engineering-City Hall
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leCISHEO `3.. e
Construction Contract Change Order Request Form
Engineer: Owner(Contractor Locality): Contractor:
Aceneaux Wilson&Cole LLC City of Port Arthur Norman Highway Construction,
2901 Turtle Creek Dr.,Suite 320 c.
444 4th Street P.O.Box 2440
Port Arthur,TX 77642
Port Arthur,TX 77642 Orange,TX 77631
Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.:409-988-0326
Agreement Date:
July 25,2017
Date: March 14, 2018 Contract For(Project Description): GLO Contract No.:
Project Code No.: P21432C-5 Storm Sewer Improvements 12-403-008-7654
along Woodworth Blvd.
Bid Package No.: 11 Change Order No.:1
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $1,186,728.00 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No.1 $0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $1,186,728.00 this Change Order: 0 days
Net Incr ose/Decrease of Net Increase/Decrease of
this Change Order: $ 0.00 this Change Order: 24 days
Contract Price With all Contract Time With all
Approved Change Orders: $1,186,728.00 Change Orders: 294 days
Cumulative Percent Change in Contract Price Grantee Contract End Date:
(+/-): + 0.0 % (mm/dd/yy) 12 /31/2016
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10/27/14 (mm/dd/yy) 7/22/18
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Reimbursements of costs included in this change order are subject to review by the GLO-DR
program.
* This document may be executed prior to submission for GLO-DR program review, but all
parties involved will be held responsible if the change order or the amendment warranted as a
result of this change order is not in compliance with CDBG or HUD requirements.
RECOMMENDED: APPROVED: ACCEPT A?:
By: _ — --J By: BY: _
GINEER OWNER CONTO OR
Date: 3 7,20 /8 Date: Date: 12c:eheGq/ 2J/6
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease 0 No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase 0 Decrease RI No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease 0 No
Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? IBJ Yes 0 No
If"No",explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact,such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes 2 No
If"Yes", is an Environmental Re-assessment required?
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
6. Is the Texas Commission on Environmental Quality(TCEQ)
clearance still valid? (if applicable) El Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No
8.Are the handicapped access requirements/approval
still valid? (if applicable) 0 Yes ❑ No
9.Are other Disaster Recovery contractual special condition clearance
still valid? RI Yes 0 No
(If no,specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot be
reviewed (18%decrease for counties).
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
