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Home My WebLink AboutPR 20205: FIREFIGHTING PROTECTIVE GEAR FROM CASCO INDUSTRIES City of Col .14 ort rthrrr Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: April 9, 2018 To: Harvey Robinson, Interim City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 20205 Nature of the Request: City Council authorizes the City Manager to execute a one-year agreement with Casco Industries of La Porte, Texas for the purchase of Globe firefighting protective coats, trousers, leather boots, and Cairns firefighting helmets, with Buy Board pricing in an amount estimated to be $78,575. Staff Analysis, Considerations: The Fire Department currently purchases Globe brand firefighting coats, trousers, boots and Cairns brand helmets from Casco Industries of La Porte, Texas. The department wishes to continue purchasing this gear from Casco with Buy Board Pricing. The estimated cost will replace 25 sets of gear at $2,450 each. Last year's cost was $2,360 per set, an increase of$90 or 3.8%. We estimate we will replace 25 pairs of boots and 35 helmets, the cost of boots remained the same and the helmet cost decreased $30 each. This equipment is replaced as needed. If the department were to change from one manufacturer to another, some problems unique to protective clothing arise. In the course of performing their duties, firefighters may damage beyond repair one piece of the ensemble but not the other. If the department replaces the damaged piece, it must do so with a piece which is compatible with the undamaged piece. If a compatible replacement is not available, then the entire ensemble (coat and trouser) must be replaced,with the attendant higher costs. Fire departments operate under rules promulgated by the Texas Commission on Fire Protection. One of the duties of the Commission is to set standards for fire department protective clothing. The Commission has adopted NFPA Standards 1971 and 1851, which govern the testing, selection, and maintenance of firefighter protective clothing. Criteria for selecting elements of "Remember we are here to serve the Citizens of Port Arthur" P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743 the firefighting ensemble include proper interface and compatibility with other elements. Two sections from NFPA 1851 illustrate the point: 5.1.4 The organization shall ensure that elements under consideration are certified as being compliant with NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, by a third-party certification organization. 5.1.6 The organization shall ensure that the ensembles and ensemble elements under consideration interface properly with other personal protective items with which they will be used. As well as two sections from NFPA 1971: 8.48.9.5 The coat shall be tested in conjunction with the protective trousers specified by the manufacturer, even where the trousers are not being specifically evaluated by this test. 8.48.10.3 Trousers shall be tested in conjunction with the protective coat specified by the manufacturer, even where the coat is not being specifically evaluated by this test. Of course, manufacturers only have their coats and trousers tested together and not with their competitors' coats and trousers. For us to attempt to mix the coats and trousers of different manufacturers would require us to have them third-party tested and certified as being compatible. In any event, either replacing the entire ensemble when only one piece is damaged or third-party testing for compatibility, would raise the cost of providing the required protective ensemble; therefore, it is our recommendation that we continue to purchase Globe gear through Casco Industries. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: This purchase is budgeted in Fire Department Account#001-1121-522.26-00 "Remember we are here to serve the Citizens of Port Arthur" P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P.R.4/9/18dr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE FIREFIGHTING PROTECTIVE COATS, TROUSERS, BOOTS, AND HELMETS FROM CASCO INDUSTRIES OF LA PORTE, TEXAS, UNDER BUYBOARD CONTRACT NO. 524-17, WITH A PROJECTED BUDGETARY IMPACT OF $78,575; FUNDING AVAILABLE IN FIRE DEPARTMENT'S UNIFORM AND BUNKER ACCOUNT NO. 001-1121-522.26-00 WHEREAS, the Port Arthur Fire Department is subject to the regulations of the Texas Commission on Fire Protection (TCFP), including the regulation to provide and replace fire fighter protective clothing when necessary; and WHEREAS, the TCFP has adopted a number of National Fire Protection Association Firefighting Protective clothing standards; and WHEREAS, those standards do not allow the mixing of incompatible ensemble pieces from different manufacturers; and WHEREAS, often times only one piece of the ensemble is in need of replacement; and WHEREAS, CASCO Industries Inc., is an approved vendor through a Buyboard contract (see unit price quote attached hereto as Exhibit "A"); and WHEREAS, pursuant to Chapter 271 of the Local Government Code, a city may participate in a cooperative purchasing program such as Buyboard; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; now therefore NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council herein authorizes the City Manager to purchase Fire Department Bunker Coats, Pants, Boots and Helmets from Casco Industries, Inc. of La Porte, Texas, through BuyBoard Contract No. 524-17 with a projected budgetary impact of $78,575. Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:AYES: Mayor: Councilmembers: 'NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard City Secretary APPROVEkD AS TO FORM: Z.)A11/06Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: 4 //i4 , Andrew Vasquez Clifto Williams, CPPB Interim Director of Finance Purchasing Manager EXHIBIT "A" ead,e9 Industries, Inc. Quotation 705 8TH STREET 281 -443-0999 LA PORTE, TEXAS 77571 To: Port Arthur Fire Department Ship to: Same Attn: Chief Larry Richard Fax: . E-Mail: Irichard(@.portarthur.com Date Quoted By Date Expected Ship Via F.O.B. Terms 4/5/18 ROBBIE Best Way Shipping Point NET 30 Days YANCY Qty Description Unit Price Total ANY GLOBE-31177-G, Gemini-XT or Komba-Flex $1,400.00 $1,400.00 G-Xtreme 3.0 Coat, Per Port Arthur Specs (Pricing Will Be Good For a Year) ANY GLOBE-41177-G, Gemini-XT or Kombat-Flex $1,050.00 $1,050.00 G-Xtreme 3.0 Pants, Per Port Arthur Specs (Pricing Will Be Good For a Year) ANY GLOBE-3RL, 3" L/Y Lettering N/C N/C GLOBE WILL WARRANTY ALL STITCHING FOR THE SERVICABLE LIFE OF THE GEAR & THE VELCRO FOR 5 YEARS. 40-55 DAY DELIVERY CROSSTECH 3LAYER MOISTURE BARRIER HAS A 7YR WARRANTY. (INCLUDES MATERIAL & LABOR) ANY GLOBE-1301400, Shadow Leather Boots $350.00 $350.00 ANY CAIRNS- 1044 Deluxe Defender Helmet $245.00 $245.00 10YR WARRANTY ON OUTER SHELL BUY BOARD #524-17 ROBBIE YANCY / Sales Representative I.Apr 9,2018 4:07:53 PM CDT — X File Edit Commands Help SUP R I O N ('S7� . C17 *., 0011121-522.20-00 h Account iinformation Project Data j� ®Account miscellanc ®Budgetmiscetiane 4 FIFE / UVIFORM AND ELMEt Project Entry Optional ®Encumbrances Fiscal year, 2018 Dr Budget: 164,255.00 vFg' Pre-encumbrances Committed: 66,270.38 5 Transactions Q. Balance: 97,984.62 g Detail by date 5 Detail by code I`.aa' Detail by year 8 p 5 Pending by date — M Pending by code', Account Balance by Period Payment information .3 TA Pending by year Cumulative Vendor l" indicates pending) Total 5 Procurement car, Period/North Actuals Totals Q GT DISTRIBUTORS INC 9,537.70 Q 01 October 32,182.20 32,182. ! q JIFFY TROPHIES 1• ;e] Q. 02 November 1.195.03 33.377.2 Q CASCO IIDRI USTES INC 47,80200 --.1. ..-. �� Q 03 December 3,396.59 36,773.8 I� Cl MY-LCR, INC. 28.19 Print Q 04 January 8,308.80 45.082. Q THREADS 3.160 00 Q_OS�EEbL1arx ._—_._.-.9_282.56 54 Q. LIGHTHOUSE UNIFOPTI CO. 1.885.05 ._ CancelI I ._-- -...-_ _ - _-- ) C. CITIBANK CORPORATE CARD 1,482.52 __ Y icri Encumbrances Pre Encumbrances PO a Vendor Balance : Type Req/PO Project Balance Previousacc_. 4 M34133 THREADS .00 7; RO 0000208124 1,904.90 4 M34139 THREADS .00 ":' Next account 4 M34172 THREADS .00 4 M34173 THREADS .00 2017 4 M34240 THREADS .00 — 4 r-1I39241-._.ItiREADS__----- on 8019 1.1 71-1, Accountactivt_ . SegmentvBalance Details Fund 001 GENERAL FUND Original Budget 164,255.00 • Pending trans... • Department 11 PUBLIC SAFETY Revised Budget .00 imagesDivision 21 FIRE Current expenditures 32.182.20 • Activity basic 52 PUBLIC SAFETY YTD expenditures .00 • Budget albca... Sub activity 2 FIRE Unposted expenditures 33,210.38 • Element 26 UNIFORM AND BUWER Encumbrances 677.10• Object 00 Unposted encumbrances 350.00- Pcard accuu_. ..._— b,,,,,�m . 1 II Apr 9,2018 4:08:21 PM CDT X File Edit Commands Help *SUPER ION () 4.7.7' S yy� t) " Na Lna' t�J' '.5 g � * 001-1121-522.25-00 4 - Oil Account misceltane p, Account information Project Data Cl vt Budpetnuscellanell q FIRE /UNIFORM AND BlAKER Prc)ec: Entry Opt:anal. Fiscal year: 2018 Dr ®En:umbra-ices Budget: 164,255.00 1 ®Pte-encumbrances i Committed: 66,270.38 ®Transadions q Balance: 97,984.62 Si Detail by date 3 Detail by code 3 Detail by year&r 3 Pending by date - 3 Pending by code Account Balance by Period ,,) Payment information 3 Pending byyear4 Cumulative -1 Vendor (= indicates pending) Total ® Procurement car Period/Honth Actuals Totals q GT DISTRIBUTORS INC 9,537.70 nq 01 October 32,182,20 32,182. S JIFFY TROPHIES 4 FTS 'I q 02 November 1,195.03 33,377. , q CASCO INDUSTRIES INC. 47,802.00 0, 03 December 3,396.59 36,773. Cl. MY-LOR, INC. 28.19 - 4 Print Cl. 04 January 8,308.80 45,082. ♦ I S THREADS 3,160.00 - S 05 February 9.282 56 1F 0, LIGHTHOUSE UNIFORM CO. 1,885.05 i . ' Cancel xr _.._.,...-. I ►.. R CITIBANK CORPORATE CARD 1,482.52 �! Exit _.cnr,,,n,hr,nr.c ' Dr.cnr„mwnn.-en. Sequence O Code _.Freeform Inform al on ' ,.nl 1 Previous acc._ c .. . ---- -------- ----------.__.. --- _... PROP :HIS ACCOUNT,. IS 545,035 MORE HA.. -E CORREN'C - •�- � "" PROP-�18DI7GET HECAUSE OF COST INCREASE A::�� `:FED FOR FACH Next account - .13 PROP ;FIREFIGHTER TO HAVE TWO HOODS CNE TLEAN AT ALL 2017 4.00 PROP iTIM£. AND THE ADDITION OF WILDLAND TIRE!'IGREING .-... ------- -------.- 00 PROP COVERALLS FOR AL_', ?ZR£FZ U"STERS --- ---- _ 2019 -6.00 PROP -ESTIMA?ED QUANTITIES LISTED BELOW- i .._...._--"-- Account actin. 7.00 PROP 0UNKER COAT 250 1,350 33^.55.u0 8.00 - ..PROP 9UaRER PART 25 Cr 1,Gl -----2525U.4U--- 1 Pending trans_. 9 00 PROP !BUNKER BOOTS 25@ $350 -__-- --- 8750.00 J O-A-6....--- - . PROP !FIRE _�` ,PROTECTIVE ROODS ..._ . 00.0_ _ - ----50-,00:06_..__500 engem 11.00 PROP ;FIRE HELMETS 35 @ .72'•� 9825.00 12-;00 PROP- +Si,oVE.10-0-8-852— --7-----52-0-0700Budget Wkica_ -- - -52b-0:00-- Budgetalbca,- 13.00 PROP UNIFORM TROUSER 325 @ 249.15-354.1: AVERAGE S51 16575.00 1-47-0-0---'PROP.. 55 UNI FORM SHIRT 325 @ 534.50-84f-40-AVERAGE--"a18. _...._._ --- - ---1-2156:46s7, P card accou_ • 4 r t a i I