HomeMy WebLinkAboutPR 20189: APPROVAL OF CHANGE ORDER 4 OF CPA-681 City of \ (HI rthu � Texas INTEROFFICE MEMORANDUM Date: April 10, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Dr. Hani Tohme, P.E., Director of Utilities RE: PR 20189—Approval of Change Order 4 of CPA-681 Introduction: The intent of this Agenda Item is to seek City Council's approval of Change Order 4 for Phase I of the Surface Water Treatment Plant Improvements. Background: In November of 2014, the Council passed Resolution #14-564, awarding the Improvement of the Port Arthur Water Treatment Plant contract to ALLCO, LLC. The project was managed by Arceneaux, Wilson, & Cole, LLC. This is the final change order for the project. Budget Impact: The original contract amount was $12,373,311.00; the contract amount after Change Order 3 was $12,825,269.64. Change Order 4 includes a deduction of $153,571.00 for deleting the following items:demo fencing/paving,grade area/swales,4"casing for F.O.,8"limestone drive, concrete paving, guard shack,testing, and a 42"temp.plug;this final change order also includes an addition of $153,571.00 for additional cost incurred by ALLCO for repairs, labor, modifications,etc. with assisting City to maintain operation of water system,while dealing with pump manufacturer with repairs of high service pumps paid by ALLCO. The total repair costs were$159,918.10, but ALLCO agreed to discount the work in order to make this Change Order a no cost increase change order. Recommendation: It is recommended that City Council adopt Proposed Resolution No. 20189, which authorizes the acceptance of Change Order 4 for Phase I of the Surface Water Treatment Plant Improvements. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No. 20189 4/24/18 ds/bw Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 4 BETWEEN THE CITY OF PORT ARTHUR AND ARCENEAUX, WILSON, AND COLE, LLC OF PORT ARTHUR, TEXAS, WHICH DELETES UNUSED ITEMS AND ADDS THE ADDITIONAL COST OF THE CONTRACTOR DUE TO HIGH SERVICE PUMP REPAIRS; JOB NUMBER CPA-681 ACCOUNT NO. 429-1258-532.59-00, WATER AND SEWER OTHER CONTRACTUAL SERVICE. WHEREAS, Resolution No. 14-564, City Council approved improvements to the Port Arthur Water Treatment Plant; and, WHEREAS, a contract in the amount of$12,373,311.00 was made with ALLCO, LLC, of Beaumont, Texas, for the improvements to the Water Treatment Plant in Port Arthur; and, WHEREAS, Arceneaux, Wilson, & Cole, LLC, managing engineer, has reviewed and approved a final change order(Change Order#4) submitted by ALLCO, LLC for the construction improvements to the Surface Water Treatment Plant in Port Arthur, which deletes unused items and adds the additional cost of the contractor due to high service pump repairs, resulting in a no cost increase change order, making the final contract price $12,825,269.64. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the City Manager of the City of Port Arthur is hereby authorized and directed to execute Change Order No. 4 with ALLCO, LLC., of Beaumont, Texas, for the construction improvements to the Water Treatment Plant in Port Arthur; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P. R. No. 20189 4/24/18 ds/bw Page 2 of 2 READ,ADOPTED,AND APPROVED THIS day of , 2018 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers • NOES: Derrick Freeman Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson Clifton Williams, CPPB Interim City Manager Purchasing Manager Dr. Hani Tohme, P.E. Director of Utilities APPROVED FOR FUNDING: Andrew Vasquez, CPA Director of Finance EXHIBIT A (Arceneaux, Wilson, & Cole, LLC, Change Order) 4,,A. •41.4. VMM ARCENEAUX WILSON&COLE CHANGE ORDER NO. 4 & FINAL DATE: April 2, 2018 JOB NO.: CPA-681 AGREEMENT DATE: November 18, 2014 NAME OF PROJECT: Project 4, Phase I Surface Water Treatment Plant Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO LLC The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Delete unused items from Base Bid & Previous Change Orders a. Item 9, Demo Fencing/Paving -1 LS $4,011.00 [-] -$4,011.00 b. Item 10, Grade Area/Swales -1 LS $2,500.00 [-] -$2,500.00 c. Item 11, 4" Casing for F.O. -1 LS $10,000.00 [-] -$10,000.00 d. Item 12, 8" Limestone Drive -1 LS $30,000.00 [-] -$30,000.00 e. Item 13, Concrete Paving -1 LS $12,000.00 [-] -$12,000.00 f. Item 14, Guard Shack -1 LS $10,000.00 [-] -$10,000.00 g. SUP. ITEM -TESTING -0.787 LS $100,000.00 [-] -$78,680.00 h. Item 121, 42" Temp. Plug -1 LS $6,380.00 [-] -$6,380.00 Subtotal -$153,571.00 2. Additional cost incurred by Contractor for repairs, labor, modifications, etc. with assisting City to maintain operation of water system while dealing with pump manufacturer with repairs of HSPs. Total costs were $159,918.10, but Contractor agreed to discount the work in order to make this Change Order a no cost increase change order. Add'I HSP Cost 1 LS $153,571.00 [+] $153,571.00 3. Time extension for weather delays for a total of 73 calendar days. 1 LS $0.00 [-] $0.00 4. Time extension for City requested Contract Time Suspension for HSP related issues (9/10/16 to 11/30/17) including 60 day HSP Evaluation fora total of 446 calendar days. 1 LS $0.00 [-] $0.00 TOTAL $O.00 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $12,373,311.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $12,825,269.64 The CONTRACT PRICE due to this CHANGE ORDER will be [No Change] by: $0.00 The new CONTRACT PRICE, including this CHANGE ORDER, will be $12,825,269.64 1 of 2 '__ .MM CHANGE ORDER NO. 4 & FINAL _' April 2, 2018 Job No. CPA-681 ARCENEAUX WILSON&COLE CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 400 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 147 Calendar Days CURRENT DATE OF COMPLETION: June 29, 2016 CONTRACT TIME due to this CHANGE ORDER will be increased by 519 Calendar Days The New DATE OF COMPLETION: November 30, 2017 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC (CONTRACTOR,OFFICER OR OWNER) ALLCO LLC ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 ' Design Build Construction Management General Contractors P.O. Box 3684, Beaumont,Texas 77704 Phone:409-860-4459 Fax:409-860-3857 Email:allco@allco.com February 20, 2018 Arceneaux,Wilson, &Cole 2901 Turtle Creek Drive,Suite 320 Port Arthur,TX 77642 Attn: Calvin Prosen Re: City of Port Arthur Surface Water Treatment Plant Improvements Phase 1 Pump Resolution Dear Mr. Prosen: Allco proposes a change order of$159,918.10 for additional costs incurred by Allco to repair the High Service Pumps. Pricing includes repair work performed by All Pump and Pentair including our costs to assist in this matter. See breakdown below: LABOR MATERIALS EQUIPMENT SUBCONTRACT TOTAL $ 18,590.00 $ 2,000,00 $ 5,000.00 $ 134,328.10 $159,918.10 See attached invoices for All Pump($95,953.48) and Pentair($38,374.62). We appreciate the City working with us on this matter and we look forward to closing out the project in a timely manner. Please contact the undersigned if you have any questions or issues concerning this matter. Respectfully, Allco, LLC Brandon Harrison Invoice# Date Sales Order# 9326 10/2017 50002505 PO Number PO Date PEN TAI R 007023 09/13/2017 Packing List# Freight Terms DAP DOOR PORT ARTHUR PEN t Alk FLOW TECHNOLOGIES, LLC Payment Terms Discount Amount 90%Net 30, 10%Per Contract 0.00 USD 3601 FAIRBANKS AVENUE Cash Discount 11/19/2017 KANSAS CITY KS 66106 Net Due Date 11/19/2017 USA Total Amount 38,374.62 USD Remit To: Sold to: 1148989 Pentair Flow Technologies, LLC Ad to: 98556 Collection Center Drive CHICAGO IL 60693 PO Box 3684 USA BEAUMONT TX 77704 Shipped To: 3184290 ALLCO LLC -C/O CITY OF PORT ARTHUR SURFACE WATER TREATMENT PLANT 1108 H.O. MILLS BLVD PORT ARTHUR TX 77640 PLEASE RETURN PORTION ABOVE WITH YOUR REMITTANCE Item Material Quantity Unit Price Amount Country of Origin on this invoice does not address the special rules of origin under any Free Trade Agreement. 0000 PSGS 1 PC PUMP REPAIR SEGMENTS H.T.S.Code:8413.91.9080 Country of Origin: USA EAR99 0000 MISC 1 PC VORTEX SUPPRESSOR H.T.S. Code:8413.91.9080 Country of Origin:USA EAR99 Product Total Tax Amount • 2,924.62 Freight&Processi 1,750.00 DAP DOOR PORT ARTHUR-Per Incoterms 2010 Total Amount 38.374.62 All Sales subject to Pentair Flow and Filtration Solutions Terms and Conditions of sale,available at http:Jlflowandfiltrationsolutions.pentair.comfsalestermsf 1 of 2 Invoice#. Date Sales Order# 907865326 10/20/2017 50002505 PO Number PO Date 007023 09/13/2017 PENTAIR Packing List# Freight Terms DAP DOOR PORT ARTHUR PENTAIR FLOW TECHNOLOGIES, LLC Payment Terms Discount Amount 90%Net 30, 10%Per Contract 0.00 USD 3601 FAIRBANKS AVENUE Cash Discount 11/19/2017 KANSAS CITY KS 66106 Net Due Date 11/19/2017 USA Total Amount 38,374.62 USD Remit To: Pentair Flow Technologies, LLC Sold to: 1148989 98556 Collection Center Drive ALLCO CHICAGO IL 60693 PO Box 3684 USA BEAUMONT TX 77704 Shipped To: 3184290 ALLCO LLC -C/O CITY OF PORT ARTHUR SURFACE WATER TREATMENT PLANT 1108 H.O. MILLS BLVD PORT ARTHUR TX 77640 PLEASE RETURN PORTION ABOVE WITH YOUR REMITTANCE Item Material Quantity Unit Price Amount Transaction terms: Incoterms 2010 Rules. Dates: This invoice date represents the date of cargo pickup from Seller's facility. On domestic sales:Transfer of both title and risk of loss shall occur upon pickup from seller's site. On international sales: Transfer of both title and risk of loss shall occur upon entry into international waters,international airspace,or the crossing of an international border,with the sole exception of banked transactions(L/C,DAA,DAP)in which case the transfer of title occurs upon exchange of documents at the bank window,and the transfer of risk of loss occurs upon entry into international water,international airspace,or the crossing of an international border. Marine Insurance: The party responsible for paying the main transportation shall provide full cargo insurance coverage-defined as door-to-door, 'A'cover,all risk, marine,war,strike and riot-regardless of the shipping terms,with the exception of CFR/CPT Incoterms,in which insurance is the buyer's responsibility. Therefore,on E and F terms,plus CFR and CPT,the buyer shall provide full cargo insurance coverage,and on D terms,plus CIF and CIP,the seller shall provide full cargo insurance coverage.For destinations and/or cargo on which governmental or insurance restrictions require additional approvals and/or premiums,or a split in coverage other than house-to-house,the responsible party/parties shall take such additional measures to ensure that the shipment is appropriately covered. U.S.Export Controls: These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s)herein identified.They may not be resold,transferred,or otherwise disposed of,to any other country or to any person other than the authorized ultimate consignee or end-user(s),either in their original form or after being incorporated into other items,without first obtaining approval from the U.S.government or as otherwise authorized by U.S.law and regulations. All Sales subject to Pentair Flow and Filtration Solutions Terms and Conditions of sale,available at http://flowandfiltrationsolutions.pentair.com/salesterms/ 2 of 2 INVOIC A1066551 FH�' a 1,1.: L-:0, 4eliii. 707 NORTH DRENNAN ST. HOUSTON, TX 77003 SERVICE SERVICE Pumps & Controls • Repair or Replace Phone Fax (713) 868-1434 (713)868-1375 SOLD TO: SHIP TO: RECEIVED !IO u 7 Li/ ALLCO CITY OF PORT ARTHUR WTP ATTN: ACCTS. PAYABLE 1108 H.O. Mills Blvd P.O. BOX 3684 Brandon Harrison BEAUMONT, TX 77704 409-860-4459: • ' '` t R, r; 7 ., JD « 19 . ) 7121 (2o0 • 5-- ACCUUm REPPURCHASE ORDER REFERENCE ORDERED SHIP VIA KEY MAP# KEY# All Pump &Equi —I • QTY. I DESCRIPTION UNIT PRICE EXTENDED PRICE Serv;ce call previously complete. + 5/3/17 3,640.00 3,640.00 to pull Fairbanks Morse pump •‘1 — -•-:.e motor and left on site per Rick's instruction. Brought pump to shop for a repair estimate. PLEASE REMIT TO: Crane charges included ALL PUMP& EQUIP CO DEPT 3701 #901 pump repairs as per the manufacturer's PO BOX 123701 4,223.50 4,223.50 specifications. See the attached inspection DALLAS TX 75312-3701 sheet for details Fairbanks NIJHVIS S/N: 2436757-2 Service call to install Fairbanks Morse pump 3,640.00 3,640.00 #901 and attach motor. Includes crane cost and labor 3UYER: SALES ORDER: H55126 SALES AMOUNT$1 1,503.50 RHONE: INVOICE DATE: 6/2/2017 SALES TAX $0.00 IHANK YOU FOR YOUR BUSINESS. PAYMENT TERMS:NET15 DAYS $11,503.50 TOTAL DUE INVOICE # A1066557 i 1, All-Pump Equip. Co. SERVICE 707 NORTH DRENNAN ST. HOUSTON, TX 77003 SERVICE Pumps & Controls • Repair or Replace Phone Fax (713) 868-1434 (713) 868-1375 SOLD TO: SHIP TO: ALLCO CITY OF PORT ARTHUR WTP ATTN: ACCTS. PAYABLE 1108 H.O. Mills Blvd P.O. BOX 3684 Brandon Harrison BEAUMONT, TX 77704 409-860-4459 ACCOUNT REP PURCHASE ORDER REFERENCE ORDERED SHIP VIA KEY MAP# KEY# All Pump& Equi CITY. DESCRIPTION UNIT PRICE EXTENDED PRICE 5 06/02/17-FIELD TECH. 120.00 600.00 MET WITH ELECTRICIANS ONSITE, SET-UP VIBRATION MACHINE, RAN VIBRATION MACHINE ON PUMP P905, NO PROBLEM INDICATED; CHECKED AMPS & VOLTS AND LEFT ONLINE. EVERYTHING IS GOOD. PARTS 1 VIBRATION TEST 365.00 365.00 9 CRANE SERVICE(9 HOURS) 217.44444 1,957.00 • 3UYER: SALES ORDER: H55328 SALES AMOUNT $5,062.00 'HONE: INVOICE DATE: 6/5/2017 SALES TAX $0.00 'HANK YOU FOR YOUR BUSINESS. PAYMENT TERMS:N Page DAYS 2 $5,062.00 TOTAL DUE INVOICE # A11066725 , Alf_°�-o� "l I ..w" d.iii S �3 \.. SERVICE 707 NORTH DRENNAN ST. HOUSTON, TX 77003 SERVICE Pumps & Controls • Repair or Replace Phone Fax (713) 868-1434 (713)868-1375 SOLD TO: SHIP TO: ALLCO CITY OF PORT ARTHUR WTP ATTN: ACCTS. PAYABLE 1108 H.O. Mills Blvd P.O. BOX 3684 Brandon Harrison BEAUMONT, TX 77704 409-860-4459 ACCOUNT REP PURCHASE ORDER REFERENCE ORDERED SHIP VIA KEY MAP# KEY# All Pump & Equi QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE Service call previously completed on 5/31/17 0.00 0.00 to pull Fairbanks Morse pump#901 . Remove motor and load pump and motor on trailer. Brought to shop for repair estimate . Crane charges are included ** Motor was full of water** #901 Fairbanks Morse pump repairs as per 21,063.15 21,063.15 the manufacturer's specifications. See the attached inspection sheet for details Service call to install#901 Fairbanks Morse 0.00 0.00 pump . Attach motor. Includes crane charges 3UYER: SALES ORDER: H55,402 SALES AMOUNT$21,063.15 RHONE: INVOICE DATE: 6/23/2017 SALES TAX $0.00 THANK YOU FOR YOUR BUSINESS. 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S ! ) § c U) 0 < 0 0 k E < < < < < < . ) & \ o m m § « - 0 a 2 > - ¥ D .2. co 0 m m m m 5. o » , 0 C e \� . . INVOICE # A1066867 All-Pump & Equip. 707 NORTH DRENNAN ST. HOUSTON,TX 77003 SERVICE SERVICE Pumps & Controls • Repair or Replace Phone Fax (713) 868-1434 (713)868-1375 SOLD TO: SHIP TO: ALLCO CITY OF PORT ARTHUR WTP A,TTN: ACCTS. PAYABLE 1108 H.O. Mills Blvd P.O. BOX 3684 Brandon Harrison BEAUMONT, TX 77704 409-860-4459 RICKY 409-880-5250 ACCOUNT REP PURCHASE ORDER REFERENCE ORDERED SHIP VIA KEY MAP# KEY# F098254 All Pump & Equi QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE Work completed 6/6/17: Scheduled a crane 3,640.00 3,640.00 to meet onsite and pulled pump 902. Loaded the pump on a truck and brought it back to PLEASE REMIT T9: the shop for a repair estimate. ALL PUMP& EQUIP Co DEPT 3701 Pump repairs as per the manufacturer's PO BOX 123701 9,381.40 9,381 40 specifications. See the attached inspection DALLAS TX 75312-3701 sheet for details Motor repairs to include the following: 10,503.75 10,503.7E *Dismantle and clean *Inspect and electrically test winding, Inspect parts& record machine fits *Check and record shaft run out(TIR), Measure and record machine fits *Sandblast and clean parts, clean and bake winding,varnish and bake winding *Dynamically balance rotor and rotating equipment *Furnish and install new bearings, assemble, test run at rated voltage *Record vibration, voltage and no load amperage *Paint and prep for delivery Service call to install Fairbanks Morse pump 3,640.00 3,640.00 #902 and attach motor. Includes crane cost and labor 3UYER: SALES ORDER: H5545 I SALES AMOUNT$27,185.15 'HONE: INVOICE DATE: 7/12/2017 SALES TAX $0.00 'HANK YOU FOR YOUR BUSINESS. PAYMENT TERMS:NET15 DAYS $27,165.15 TOTAL DUE 0 0 0 0 0 0 Co co 0 v. 0 Lu , I . 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Z Z Z Z Z Z Z D (IS a en - Q q Q a ❑ K w Q X zLa OC I- 0 z = O O < a Q 7 Z ; c7 (7 Z W m a t Y F" Z a a E = z z l- ❑ , w N 0 a c (n (n cl D W C w Z = E , _i J W Oz c� H U OH ec N Q Q Q Q Q Q 0 w0 a > Q w O m < Z Z Z Z Z Z Z com .4c U U W w J CO W m H d o Q Q . w v) LU a. 2 w -( Q rn i Q V l� O 0 J (~L J D E- W p ? (. O ± I w o 1- W 1 , iW a. iOO c- IOWw o 12 N1' IQ W Q I 22 _, o) V) > 5 m n Z Z ,_Id r O Q .J I.. - Q , \ < ❑ _ W l7J < I , I I 1 i imaU a nO 0 _ja• 7 'n 1 N0 . j Litw Ca w w 110- .1 o co o w a QQ a w w s 2 x -- .1' � 1 0 J 7 i2 Dom common t _ ma o. Q f- s1- i . INVOICE # AI067198 ' 161.11 All Pump & Equip. Co. SERVICE 707 NORTH DRENNAN ST. HOUSTON, TX 77003 1141611SERVICE Pumps & Controls • Repair or Replace Phone Fax (713) 868-1434 (713) 868-1375 SOLD TO: SHIP TO: ALLCO CITY OF PORT ARTHUR WTP ATTN: ACCTS. PAYABLE 1108 H.O. Mills Blvd P.O. BOX 3684 Brandon Harrison BEAUMONT, TX 77704 409-860-4459 RICKY 409-880-5250 CCOUNT REP PURCHASE ORDER REFERENCE ORDERED SHIP VIA KEY MAP# KEY# All Pump& Equi QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE PULL PUMP 901 AND BRING TO SHOP FOR REPAIR ESTIMATE PLEASE REMIT TO: ALL PUMP & EQUIP CO • DEPT 3701 1 PULL PUMP 901 AND BRING TO SHOP PO BOX 123701 3,640.00 3,640.00 FOR REPAIR ESTIMATE DALLAS TX 75312-3701 Hill. DATE: J ... _• • T ' • JYER: H56050 SALES AMOUNT $3,640.00 SALES ORDER: IONE: INVOICE DATE: 8/22/2017 SALES TAX $0.00 TANK YOU FOR YOUR BUSINESS. PAYMENT TERMS:NET15 DAYS $3,640.00 TOTAL DUE INVOICE # A1067598 All-Pump & Equip. Co. SERVICE 707 NORTH DRENNAN ST. HOUSTON, TX 77003 1111111 SERVICE Pumps & Controls • Repair or Replace Phone Fax (713)868-1434 (713) 868-1375 SOLD TO: SHIP TO: ALLCO CITY OF PORT ARTHUR WTP ATTN: ACCTS. PAYABLE 1108 H.O. Mills Blvd P.O. BOX 3684 Brandon Harrison BEAUMONT, TX 77704 409-860-4459 RICKY 409-880-5250 ACCOUNT REP PURCHASE ORDER REFERENCE ORDERED SHIP VIA KEY MAP# KEY# All Pump& Equi QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE M/E TO REPAIR 901 PUMP AND MOTOR BILL PER QUOTE#H13193 25,531.28 25,531.28 6 09-28-2017-FIELD TECH.-TOOK TURBINE 120.00 720.00 PUMP 901 TO PLANT AND ATTEMP TO INSTALL, BUT STRAINER WAS MISSING. SO PICKED UP MOTOR FROM BUNA ELECTRIC AND DROPPED IT NEXT TO PUMP. 6 09-285-2017-FIELD TECH. 120.00 720.00 3 PARTS:MOLINA OIL 145 GAL 182.80 548.40 PLEASE REMIT TO: ALL PUMP& EQUIP CO DEPT 3701 PO BOX 123701 DALLAS TX 75312-3701 • 3UYER: SALES ORDER: H56066 AMOUNT$27,519.68 'HONE: ,L.../""-----SALES INVOICE DATE: 10/13/2017 SALES TAX $0.00 THANK YOU FOR YOUR BUSINESS. PAYMENT TERMS:NET15 DAYS $27,519.68 TOTAL DUE