HomeMy WebLinkAboutPR 20194: PURCHASE OF SODIUM CHLORITE /' ..
City of
url rthrrr
Ii'.tus
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 3, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Utilities
•
RE: P.R. 20194 for the Purchase of Sodium Chlorite
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
renew the contract with Evoqua Water Technologies,LLC,of Sarasota,Florida,for the purchase
of Sodium Chlorite from July 1, 2018 through June 30, 2019.
Background:
Sodium Chlorite is used to make Chlorine Dioxide for the disinfection and treatment of drinking
water at our Water Purification Plant. Bids were solicited from qualified bidders as delineated
in the City of Port Arthur Purchasing Policy. Evoqua was the lowest bid of two bids that were
turned into the Purchasing Department on April 19, 2017. The original contract allowed for
renewal for one (1) additional year period.
Budget Impact:
Based on previous chemical usage at the Water Purification Plant, Staff believe we will use no
more than 600,000 lbs of Sodium Chlorite in a one (1) year period. The price per pound from
Evoqua was$.558/lb,for a total anticipated cost of$334,800.00. This amount has been budgeted
in Utility Operations account number 410-1252-532.29-02.
Recommendation:
It is recommended that City Council approve P.R. 20194,authorizing the City Manager to renew
the contract with Evoqua Water Technologies, LLC, of Sarasota, Florida, for the purchase of
Sodium Chlorite.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.20194
4/24/18 ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE RENEWAL OF THE
FINAL YEAR CONTRACT WITH EVOQUA WATER
TECHNOLOGIES, LLC OF SARASOTA, FLORIDA, FOR
THE PURCHASE OF SODIUM CHLORITE, WITH AN
ANNUAL PROJECTED BUDGETARY IMPACT OF
$334,800.00. FUNDING IS AVAILABLE IN UTILITIES
OPERATIONS WATER TREATMENT CHEMICAL
ACCOUNT NO. 410-1252-532.29-02
WHEREAS, per Resolution No.17-142, City Council approved the a one-year contract
with Evoqua Water Technologies, LLC of Sarasota, Florida, for the purchase of sodium chlorite
for water disinfection,with the option to renew for an additional one-year period; and
WHEREAS, it is recommended that City Council approves the final year renewal of the
contract with Evoqua Water Technologies, LLC, with an annual estimated budgetary impact of
$334,800.00.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the City Manager is hereby authorized to execute a one (1) year renewal
contract for sodium chlorite for water disinfection with Evoqua Water Technologies, LLC of
Sarasota, Florida, in substantially the same form attached hereto as Exhibit"A"; and,
THAT, funding is available in Account No. 410-1252-532.29-02 (Treatment Chemicals);
and,
THAT. a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED on this day of April, 2018 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
P.R. No.20194
4/24/18 ds
NOES:
Derrick Freeman, Mayor
ATTEST: APPROVED AS TO FORM:
reSherri Bellard Va Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson Dr. Hani Tohme, P.E.
Interim City Manager Interim Director of Water Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Andrew Vasquez, CPA
Director of Finance
,j?-4V-zukov4;
' Williams, CPPB
Purchasing Manager
P.R. No. 20194
4/24/18 ds
Exhibit A
(Purchase Contract Agreement)
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2018. by and
between an individual, firm partnership or corporation, EVOQUA WATER
TECHNOLOGIES, LLC, OF SARASOTA, FL, hereinafter called "Vendor", and the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called the "Owner'' or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date issued
on the Notice to Proceed, unless sooner terminated under the provision hereof. The
City can terminate this contract at its convenience which includes, but not limited to,
funding not being available in any budget cycle with ten (10) days written notice.
2. The Vendor will provide Sodium Chlorite, as delineated and submitted
in their bid on April 19. 2017.
3. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications. described as:
Sodium Chlorite
4. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, for a bid price of $.55811b for up to 600,000 lb as
shown in the Bid schedule.
5. The term "Contract Documents" means and includes the following:
A. Agreement
R Specifications*
D. Bid*
E. Addendum*
F. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
*These items were attached to the original letting contract. The agreement only
is included for this renewal.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
execute by their duly authorized officials, this Agreement in two (2) copies each of which
shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2018.
WITNESS: CONTRACTOR:
EVOQUA WATER
TECHNOLOGIES, LLC
SIGNED AND AGREED to on the day of , 2018.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager