HomeMy WebLinkAboutPR 20202: ROAD RECONSTRUCTION DUE TO WATER LINE REPAIRS City of
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Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: April 9, 2018
To: Harvey Robinson, Interim City Manager
From: Hani Tohme, Ph.D.. Director of Utilities
RE: Proposed Resolution No. 20202 — Road Reconstruction due to Water Line
Repairs
Nature of the Request:
Due to a 12" water main blowout and emergency repair at Highway 69 and 19th Street, the Water
Utilities Department is seeking ratification of the road repairs to a state highway through the
TXDOT approved contractor, Excavation and Construction, LLC in the amount of $28,070.28.
Due to the water main blow out, the services of Excavation and Construction, LLC was needed
to repair the roadway in order to protect the public health and safety. Funding is available in
Water Utilities 0& M Budget, Account No. 410-1253-532.35-00, Water Systems Maintenance.
Staff Analysis, Considerations:
Staff repaired the water lines and backfilled the hole.
Budget Considerations:
This project will be charged to Water Utilities 0 & M Account No. 410-1253-532.35-00, Water
Systems Maintenance.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 20202 to ratify the road
reconstruction in the amount of$28,070.28 due to the repair of the 12" water main at Highway
69 and 19th Street in order to protect the public health and safety.
P.R. 20202
4/24/18 ds
Page 1 of 4
RESOLUTION NO.
A RESOLUTION RATIFYING ROAD RECONSTRUCTION WITH
EXCAVATION AND CONSTRUCTION, LLC OF PORT ARTHUR,
TEXAS DUE TO THE REPLACEMENT OF A 12" WATER MAIN
ALONG HIGHWAY 69 AT 19TH STREET IN THE AMOUNT OF
$28,070.28; FUNDING IS AVAILABLE IN WATER UTILITIES
ACCOUNT NO. 410-1253-532.35-00, WATER SYSTEMS
MAINTENANCE.
WHEREAS, a 12" water main blowout at Highway 69 and 19th Street was repaired
under emergency conditions to ensure public health and safety; and,
WHEREAS,the repair required City forces to excavate a portion of Highway 69; and,
WHEREAS,Highway 69 is a state highway, requiring a TXDOT approved contractor to
repair the street; and,
WHEREAS, Excavation and Construction, LLC of Port Arthur, Texas is a TXDOT
approved contractor, and due to the water main blow out, their services were needed to repair the
road in order to protect the public health and safety; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(2), of the Texas
Local Government Code, a procurement necessary to preserve or protect the public health or
safety of the municipality's residents. This procurement is also authorized pursuant to Section
252.022(a)(3), of the Texas Local Government Code, because of unforeseen damage to public
machinery, equipment, or other property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
P.R. 20202
4/24/18 ds
Page 2 of 4
THAT, in order to protect the health and safety of our citizens, the City Council hereby
approves and ratifies the expense with Excavation and Construction, LLC of Port Arthur, Texas,
for the road reconstruction due to the replacement of a 12" water main along Highway 69 at 19th
Street in the amount of$28,070.28; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the_day of . A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Derrick Freeman
ATTEST:
City Secretary
Sherri Bellard
P.R. 20202
4/24/18 ds
Page 3 of 4
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
47igi jAIA4D
Valecia Tizeno Harvey Robinson
City Attorney Interim City Manager
Dr. Hani Tohme, P.E.
Director of Water Utilities
APPROVED AS FOR AVAILABILITY
OF FUNr:
)(5VeAndrew asquez, CPA
Director of Finance
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t (77� 4,4x,
Clift. Williams, CPPB
Purchasing Manager
P.R. 20202
4/24/18 ds
Page 4 of 4
Exhibit "A"
Exhibit "A"
EXCRVRTION
CONSTRUCTION BID FORM CONSTRUCTION
OWNER INFORMATION CONTRACTOR INFORMATION
Name City of Port Arthur Company EXCAVATION & CONSTRUCTION, LLC.
Address 444 4th Street Eric Gilchriest
City, State ZIP Port Arthur, TX. 77640 6601 Proctor Street Ext.
Phone City, State ZIP Port Arthur, TX 77642
Email (409)728-4366
Email Eric.gilchriest@exconllc.com
Project name U.S. 69 Repairs Completion date TBD
SCOPE OF WORK
To provide labor. equipment and materials to make asphalt and concrete repairs to TXDOT roadway damaged by broken
water line.
— 1253 - 532 . 35-00
NOT INCLUDED
Does not include taxes or permits. 0 '5
COMPANY PROPOSAL
47.51 sy of Asphalt at$400 per SY: $ 19,004.00
47.51 sy of 10"Concrete at$178 per SY: $ 8,456.78
12.19 CY of Cement Stab. Sand backfill at $50 per CY: $ 609.50
TOTAL: $ 28,070.28]
Sot&G Bele 4/6/2018
Submitted by (Company Representative) Date
OWNER ACCEPTANCE
Submitted by Date