HomeMy WebLinkAboutPR 20156: 2 CONTRACTS FOR MOWING PRIVATELY-OWNED AND CITY OWNED PROPERTY City of
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INTEROFFICE MEMORAN D U M
Date: March 12, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager •
From: Darlene Thomas-Pierre, Director of Inspections & Code Compliance
RE: Proposed Resolution No. 20156 — Awarding Contracts to Two (2) Contractors
on a Rotation Basis for the Mowing of Privately-owned and City-owned
Developed Lots in an Area of the City Designated as Area F.
Introduction:
Staff recommends that City Council adopt P.R. No. 20156, authorizing the City Manager to
execute contracts with two (2) vendors for the mowing of privately-owned and City-owned
residential and commercial developed lots in Area F, an area of the city described as Sabine
Pass. See attached map.
Background:
Bids were opened on February 21, 2018 for the mowing of privately-owned and city-owned
developed lots in Area F; bid awarded is based on the lowest and most responsive bids. The
contractors are: (1)Newcost Company, Port Arthur, Texas @ $0.0050 per square foot; and (2)
R. L. Eldridge Construction Inc., Sabine Pass, Texas @ $0.0065 per square foot. Due to an
abundance of high grass in Port Arthur, the Environmental Health division needs multiple
contractors to maintain each area. Although Dee Rite Cut, Port Arthur, Texas ($0.0035); and
Support Operation Service, Port Arthur, Texas ($0.0043), was in price range of successful
bidders, they did not have adequate equipment to mow in Area F. The bid tabulation follows.
(continued)
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO. 20156 MOWING -DEVELOPED LOTS -AREA F 03/12/18 PAGE 2 OF 2
1. Affordable Lawn Care, Port Arthur, Texas .0070
2. All In One Lawn Service, Port Arthur, Texas No Bid
3. Bladerunners, Beaumont, Texas No Bid
4. Dee Rite Cut, Port Arthur, Texas .0035
5. Derrick&Noah Lawn Service, Port Arthur, Texas No Bid
6. DMJ Landscaping, Port Arthur, Texas No Bid
7. Eduardo T.O. Landscaping, Groves, Texas No Bid
8. F & L Unlimited, Port Arthur, Texas Disqualified
9. Hite's Maintenance, Port Arthur, Texas No Bid
10. Israel Lawn Service, Port Arthur, Texas Disqualified
11. Israel Lopez Construction, Port Arthur, Texas No Bid
12. JL Handyman Service, Port Arthur, Texas No Bid
13. J&J Lawn Service and Landscaping, Beaumont, Texas No Bid
14. J J and K Industrial LLC, Beaumont, Texas Disqualified
15. J M Lawn Service, Port Arthur, Texas No Bid
16. K&D Affordable Lawn Service, Port Arthur, Texas No Bid
17. Myers and Myers, Port Arthur, Texas No Bid
18. M&J Lawn Service, Port Arthur, Texas No Bid
19. M&V Landscaping Company, Port Arthur, Texas Disqualified
20. MS Service, Port Arthur, Texas No Bid
21. Newcost Company, Port Arthur, Texas .0050
22. R. L. Eldridge Construction Inc., Sabine Pass,Texas .0065
23. S. E. Texas Lawn&Maintenance, Beaumont, Texas .020
24. S-MO Unlimited, Port Arthur, Texas No Bid
25. Sub South Inc., Port Neches, Texas Disqualified
26. Support Operation Service, Port Arthur, Texas .0043
27. Williams Transport, Lumberton, Texas No Bid
DCD Construction, LLC of Orange, Texas attended the pre-bid meeting, but did not submit a
bid.
Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funding is available
in Account No. 001-1304-541.59-00.
Recommendation:
Staff recommends that City Council adopt P. R. 20156 thereby authorizing the City Manager
to execute two (2) contractual agreements between the City of Port Arthur and (1) Newcost
Company, Port Arthur, Texas @ $0.0050 per square foot; and (2) R. L. Eldridge Construction
Inc., Sabine Pass, Texas @ $0.0065 per square foot.
DTP/pld
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.NO. 20156
03/12/18 Pll
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS
BETWEEN THE CITY OF PORT ARTHUR AND (2) VENDORS: (1)
NEWCOST COMPANY OF PORT ARTHUR, TEXAS AND (2) R. L.
ELDRIDGE CONSTRUCTION INC., OF SABINE PASS, TEXAS FOR
GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY-
OWNED DEVELOPED LOTS IN AN AREA OF THE CITY
DESIGNATED AS AREA F, WITH AN ANNUAL PROJECTED
BUDGETARY IMPACT OF $37,500.00. FUNDS ARE AVAILABLE IN
ACCOUNT NUMBER 001-1304-541.59-00 - OTHER CONTRACTUAL
SERVICES
WHEREAS, there are a large amount of properties that the City maintains by mowing
the grass, due to the lack of care by the owners; and
WHEREAS,multiple contractors are needed for each area due to the volume; and
WHREAS,the City advertised for bids on February 4, 2018 and February 11, 2018; and
WHEREAS, the City received twenty-seven (27) bids on February 21, 2018, per Exhibit
A; and
WHEREAS, F & L Unlimited, Israel Lawn Service, JJ and K Industrial LLC, M & V
Landscaping Company and Sub South Inc., were disqualified because the responsive bid
documentation that was submitted was not in compliance with the requirements set forth in the
Invitation to Bid; and
WHEREAS, Dee Rite Cut and Support Operation Service do not have adequate
equipment to mow properties in Area F, Developed and therefore, would not meet the mowing
specifications for that area; and
WHEREAS, mowing assignments will be given to the awarded contractor with the lowest
awarded contract price for Developed Area F that is available at the time; and
WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and
P.R. NO. 20156
03/12/18 PD
WHEREAS,the contract is for one (1) year with the option to renew for two (2) additional
one (1) year periods; and said contracts are attached as Exhibits C and D.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, for the purposes of this Resolution, Area F is that area of the City
described as Sabine Pass.
Section 3. That the City Manager is hereby authorized to execute, on behalf of the City of
Port Arthur. contracts with (1) Newcost Company of Port Arthur, Texas at $0.0050 per
square foot; and (2) R. L. Eldridge Construction Inc., of Sabine Pass, Texas at $0.0065 per
square foot for the mowing of developed lots located in the area designated as Area F, in
substantially the same form as attached hereto as Exhibits C and D respectively.
Section 4. That, a copy of the caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED on this 24th day of April, A.D., 2018, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Council Members
NOES:
DERRICK FORD FREEMAN, MAYOR
P.R. NO. 20156
03/12/18 PD
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED AS TO FORM:
Vial `
VAL TIZEN , CIT,AT O'
APPROVED FOR ADMINISTRATION:
HARVEY ROBINSON
IN ERIM CITY MANAGER
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D • '' ENE THO ''I '
u IRECTOR OF INSPEC ONS & CODE
OMPLIANCE
APPROVED AS TO AVAILABILITY OF FUNDS:
IL 7--vdr_x„,
ANDREW VASQUEZ
DIRECTOR OF FINANCE
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CLIF' ON W LLIAMS, CPPB
PURCHASING MANAGER
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EXHIBIT B
EXHIBIT B
ENVIRONMENTAL HEALTH DIVISION
MOWING OF DEVELOPED LOTS IN AREA F
SUCCESSFUL BIDDERS
CONTRACTOR EXHIBIT PER SQUARE FT
NEWCOST COMPANY, PORT ARTHUR, TEXAS C $0.0050
R. L. ELDRIDGE CONSTRUCTION, INC., SABINE PASS, TEXAS D $0.0065
Exhibits Are Available For Review
In The
City Secretary's Office