HomeMy WebLinkAboutPR 20153: 6 CONTRACTS FOR MOWING PRIVATELY-OWNED AND CITY OWNED VACANT LOTS AREA A City of _
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INTEROFFICE MEMORANDUM
Date: March 12, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Darlene Thomas-Pierre, Director of Inspections & Code o iance
RE: Proposed Resolution No. 20153 —Awarding Contracts to Six (6) Contractors on
a Rotation Basis for the Mowing of Privately-owned and City-owned Vacant
Lots in an Area of the City Designated as Area A.
Introduction:
Staff recommends that City Council adopt P.R. No. 20153, authorizing the City Manager to
execute contracts with six (6) vendors for the mowing of Privately-owned and City-owned
residential and commercial vacant lots in Area A, an area of the city which includes El Vista,
Vista Village, Lakeside, Port Acres and Montrose One Subdivision. See attached map.
Background:
Bids were opened on February 21, 2018 for the mowing of privately-owned and city-owned
vacant lots in Area A; bid awarded is based on the lowest and most responsive bids. The
contractors are: (1) S-MO Unlimited, Port Arthur, Texas @ $0.0028 per square foot; (2)
Affordable Lawn Service, Port Arthur, Texas @ $0.0030 per square foot; (3) DMJ
Landscaping, Port Arthur, Texas @ $0.0030 per square foot; (4) K&D Affordable Lawn Care,
Port Arthur, Texas @ $0.0030 per square foot; (5) Newcost Company, Port Arthur, Texas @
$0.0033 per square foot; and (6) Williams Transport, Lumberton, Texas @ $0.0035 per square
foot. Due to an abundance of high grass in Port Arthur, the Environmental Health division
needs multiple contractors to maintain each area. Although Hite's Maintenance, Port Arthur,
Texas ($0.0035) was in price range of successful bidder, he did not have adequate equipment
to mow in Area A, vacant. Myers & Myers, Port Arthur, Texas ($0.0028); and All In One
Lawn Service, Port Arthur,Texas ($0.0034)rescinded their bids. The bid tabulation follows.
(continued)
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO. 20153 MOWING -VACANT LOTS -AREA A 03/12/18 PAGE 2 OF 2
1. Affordable Lawn Care,Port Arthur, Texas .0030
2. All In One Lawn Service, Port Arthur, Texas .0034
3. Bladerunners, Beaumont, Texas No Bid
4. Dee Rite Cut, Port Arthur, Texas No Bid
5. Derrick &Noah Lawn Service, Port Arthur, Texas No Bid
6. DMJ Landscaping,Port Arthur,Texas .0030
7. Eduardo T.O. Landscaping, Groves, Texas No Bid
8. F & L Unlimited, Port Arthur, Texas Disqualified
9. Hite's Maintenance, Port Arthur, Texas .0035
10. Israel Lawn Service, Port Arthur, Texas Disqualified
11. Israel Lopez Construction, Port Arthur, Texas No Bid
12. JL Handyman Service, Port Arthur, Texas No Bid
13. J &J Lawn Service and Landscaping, Beaumont, Texas No Bid
14. J J and K Industrial LLC, Beaumont, Texas Disqualified
15. J M Lawn Service, Port Arthur, Texas .30
16. K& D Affordable Lawn Service, Port Arthur, Texas .0030
17. Myers and Myers, Port Arthur, Texas .0028
18. M &J Lawn Service, Port Arthur, Texas No Bid
19. M &V Landscaping Company, Port Arthur, Texas Disqualified
20. MS Service, Port Arthur, Texas .30
21. Newcost Company, Port Arthur, Texas .0033
22. R. L. Eldridge Construction Inc., Sabine Pass, Texas No Bid
23. S. E. Texas Lawn & Maintenance, Beaumont, Texas .0040
24. S-MO Unlimited, Port Arthur,Texas .0028
25. Sub South Inc., Port Neches, Texas Disqualified
26. Support Operation Service, Port Arthur, Texas .0044
27. Williams Transport, Lumberton, Texas .0035
DCD Construction, LLC of Orange, Texas attended the pre-bid meeting, but did not submit a
bid.
Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funding is available
in Account No. 001-1304-541.59-00.
Recommendation:
Staff recommends that City Council adopt P. R. 20153 thereby authorizing the City Manager
to execute six (6) contractual agreements between the City of Port Arthur and (1) S-MO
Unlimited, Port Arthur, Texas @ $0.0028 per square foot; (2) Affordable Lawn Service, Port
Arthur, Texas @ $0.0030 per square foot; (3) DMJ Landscaping, Port Arthur, Texas @
$0.0030 per square foot; (4) K&D Affordable Lawn Care, Port Arthur, Texas @ $0.0030 per
square foot; (5) Newcost Company, Port Arthur, Texas@ $0.0033 per square foot; and (6)
Williams Transport, Lumberton, Texas @ $0.0035 per square foot.
DTP/pld
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.NO.20153
03/12/18 PD
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS
BETWEEN THE CITY OF PORT ARTHUR AND (6) VENDORS: (1) S-
MO UNLIMITED OF PORT ARTHUR, TEXAS, (2) AFFORDABLE
LAWN SERVICE OF PORT ARTHUR, TEXAS, (3) DMJ LANDSCAPING
OF PORT ARTHUR, TEXAS, (4) K&D AFFORDABLE LAWN CARE OF
PORT ARTHUR, TEXAS, (5) NEWCOST COMPANY OF PORT
ARTHUR, TEXAS,AND (6) WILLIAMS TRANSPORT OF LUMBERTON,
TEXAS, FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED
AND CITY-OWNED VACANT LOTS IN AN AREA OF THE CITY
DESIGNATED AS AREA A, WITH AN ANNUAL PROJECTED
BUDGETARY IMPACT OF $37,500.00. FUNDS ARE AVAILABLE IN
ACCOUNT NUMBER 001-1304-541.59-00 - OTHER CONTRACTUAL
SERVICES
WHEREAS, there are a large amount of properties that the City maintains by mowing
the grass, due to the lack of care by the owners; and
WHEREAS, multiple contractors are needed for each area due to the volume; and
WHREAS,the City advertised for bids on February 4, 2018 and February 11, 2018; and
WHEREAS, the City received twenty-seven (27) bids on February 21, 2018, per Exhibit
A; and
WHEREAS, F & L Unlimited, Israel Lawn Service, JJ and K Industrial LLC, M & V
Landscaping Service and Sub South Inc., were disqualified because the responsive bid
documentation that was submitted was not in compliance with the requirements set forth in the
Invitation to Bid; and
WHEREAS, Hite's Maintenance did not have adequate equipment to mow in Area A,
Vacant, and therefore, would not meet the mowing specifications for that area; and
WHEREAS, All In One Lawn Service, and Myers and Myers rescinded their bids for
Area A, Vacant; and
WHEREAS, mowing assignments will be given to the awarded contractor with the
lowest awarded contract price for Vacant Area A that is available at the time; and
P.R.NO.20153
03/12/18 PD
WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and
WHEREAS, the City received identical bids for contractors as shown in Exhibit "B";
and
WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by
casting of lots in the case of identical bids to determine position in rotation; and
WHEREAS, the contract is for one (1) year with the option to renew for two (2)
additional one (1)year periods; and said contracts are attached as Exhibits C through H.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, for the purposes of this Resolution, Area A is that area of the City which
includes Port Acres, El Vista, Vista Village, Lakeside, and Montrose One Subdivisions.
Section 3. That the City Manager is hereby authorized to execute, on behalf of the City
of Port Arthur, contracts with (1) S-MO Unlimited of Port Arthur, Texas at $0.0028 per
square foot, (2)Affordable Lawn Care of Port Arthur, Texas at$0.0030 per square foot, (3)
DMJ Landscaping of Port Arthur, Texas at $0.0030 per square foot, (4) K&D Affordable
Lawn Service of Port Arthur, Texas at $0.0030 per square foot, (5) Newcost Company of
Port Arthur, Texas at $0.0033 per square foot, and (6) Williams Transport of Lumberton,
Texas at S0.0035 per square foot for the mowing of vacant lots located in the area designated
as Area A, in substantially the same form as attached hereto as Exhibits C thru H respectively.
Section 4. That, in the presence of the governing body, and in a manner prescribed by the
mayor lots were cast and the official rotation after casting of lots is delineated in Exhibit B-1.
Section 5. That, a copy of the caption be spread upon the Minutes of the City Council.
P.R.NO.20153
03/12/18 PD
READ, ADOPTED, AND APPROVED on this 24th day of April, A.D., 2018, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Council Members
NOES:
DERRICK FORD FREEMAN, MAYOR
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED AS TO FORM:
/ 1 /�/ '/ _
VAL TIZENO, I i A TO'a'
APPROVED FOR ADMINISTRATION:
HARVEY ROBINSON
INTERIM CITY MANAGER
0 A R ENET i E"
CTOR OF INSPE TIONS & C• 1 E
1 MPLIANCE
P.R.NO.20153
03/12/18 PD
APPROVED AS TO AVAILABILITY OF FUNDS:
ANDREW VASQUE
DIRECTOR OF FINANCE
14 Cu tL
CLIM ION WILLIAMS, CPPB
PURCHASING MANAGER
EXHIBIT A
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EXHIBIT B
EXHIBIT B
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREA A
SUCCESSFUL BIDDERS
CONTRACTOR EXHIBIT PER SQUARE FT
S-MO UNLIMITED, PORT ARTHUR, TEXAS C $0.0028
AFFORDABLE LAWN CARE,PORT ARTHUR,TEXAS D $0.0030 v
DMJ LANDSCAPING, PORT ARTHUR,TEXAS E S0.0030-
K&D AFFORDABLE LAWN SERVICE,PORT ARTHUR,TEXAS F S0.0030
NEWCOST COMPANY, PORT ARTHUR, TEXAS G 50.0033
WILLIAMS TRANSPORT, LUMBERTON, TEXAS H 50.0035
"DRAW LOTS TO DECIDE ORDER OF ROTATION FOR CONTRACTORS
EXHIBIT B- 1
EXHIBIT B-1
OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS
CONTRACTOR EXHIBIT PER SQUARE FT
1. S-MO UNLIMITED,PORT ARTHUR,TEXAS C $0.0028
AFFORDABLE LAWN CARE, PORT ARTHUR, TEXAS D $0.0030*
DMJ LANDSCAPING, PORT ARTHUR, TEXAS E $0.0030
K&D AFFORDABLE LAWN SERVICE,PORT ARTHUR,TEXAS F $0.0030-
5. NEWCOST COMPANY, PORT ARTHUR,TEXAS G $0.0033
6. WILLIAMS TRANSPORT,LUMBERTON,TEXAS H $0.0035
Exhibits Are Available For Review
In The
City Secretary's Office