HomeMy WebLinkAboutPR 20154: 12 CONTRACTS FOR MOWING PRIVATELY-OWNED AND CITY OWNED VACANT LOTS AREA B - E City of
nrt
rtlr
r,
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 28, 2018
To: The Honorable Mayor and City Council
Through: Harvey L. Robinson, Interim City Manager
From: Darlene Thomas-Pierre, Director of Inspections&Code Compli
RE: Proposed Resolution No. 20154 -Awarding Contracts to Twelve( )
Contractors on a Rotation Basis for the Mowing of Privately-owned and
City-owned Developed Lots in Areas of the City Designated as Areas B
through E.
Introduction:
Staff recommends that City Council adopt P.R. No. 20154, authorizing the City Manager to
execute contracts to twelve (12) vendors for the mowing of privately-owned and City-owned
residential and commercial developed lots in Areas B, C, D and E, described as follows. Area B
is bordered to the west by Foley Street and to the east by Savannah Avenue its southern border
is West Procter Street and northern border Zwolle Road. Area C is bordered to the west by
Savannah Avenue and to the east by 9th Avenue to the south by Lakeshore Drive and north by
25th Street. Area D is bordered to the west by 9th Avenue and to the eastward boundary of the
City,the southern boundary is Lakeshore Drive and the northern boundary is 25th Street(Griffing
Drive). Area E is bordered to the south by 25th Street and its northern border is Aero Drive, its
western border is Memorial Boulevard and eastern border of Jefferson Drive (Twin City
Highway/Stadium Road).
P.R. #20154 MOWING OF DEVELOPED AREA B -E LOTS 03/12/18 PG 2 OF 3
Background:
Bids were opened on February 21, 2018 for the mowing of privately-owned and city-owned
developed lots in Areas B through E. A bid awarded is based on the lowest and most responsive
bids. The contractors are: (1) K & D Affordable Lawn Services, Port Arthur, TX @ .0020; (2)
Derrick & Noah Lawn Services, Port Arthur, TX @ .0025; (3) JL Handyman Lawn Services,
Port Arthur, TX @ .0029; (4) Israel Lopez Construction Lawn, Port Arthur, TX @ .0029; (5)
Support Operation Services, Port Arthur, TX @ .0030; (6) Myers and Myers, Port Arthur, TX
@ .0030; (7) Eduardo T. O. Landscaping, Groves, TX @ .0030; (8) J & J Lawn Services, Port
Arthur, TX @ .0031; (9)Hite's Maintenance,Port Arthur, TX @ .0032; (10) S-Mo Unlimited,
Port Arthur,TX @ .0033; (11) M& J Lawn Services, Port Arthur,TX @ .0033; and(12)All In
One Lawn Services,Port Arthur,TX @ .0033.Due to an abundance of high grass in Port Arthur,
the Environmental Health division needs multiple contractors to maintain each area. The bid
tabulation follows
1. Affordable Lawn Care, Port Arthur, TX .0040
2. All In One Lawn Service,Port Arthur,TX .0033
3. Bladerunners, Beaumont,TX .0041
4. Dee Rite Cut, Port Arthur,Tx .0035
5. Derrick& Noah Lawn Service, Port Arthur,TX .0025
6. DMJ Landscaping, Port Arthur, TX .0065
7. Eduardo T.O. Landscaping,Groves,TX .0030
8. F & L Unlimited, Port Arthur, TX Disqualified
9. Hite's Maintenance,Port Arthur,TX .0032
10. Israel Lopez Construction, Port Arthur,TX .0029
11. Israel Lopez Lawn Services, Port Arthur,TX Disqualified
12.J &J Lawn Service and Landscaping,Beaumont,TX .0031
13. JJ AND K Industrial, Port Arthur, TX Disqualified
14.JL Handyman,Port Arthur,TX .0029
15. JM Lawn Service, Port Arthur, TX .33
16. K& D Affordable Lawn,Port Arthur TX .0020
17.M& J Lawn Service,Port Arthur,TX .0033
18. M& V Landscaping Company,Port Arthur,TX Disqualified
19. M S Service, Port Arthur,TX .33
20. Myers and Myers, Port Arthur,TX .0030
21. Newcost Company, Port Arthur,TX .0038
22. R. L. Eldridge, Sabine Pass,TX No Bid
23. SETX Lawn &Maintenance, Beaumont, TX .0040
24. S-MO Unlimited,Port Arthur,TX .0033
25. Sub South Inc., Port Neches, TX Disqualified
26. Support Operation Services, Port Arthur,TX .0030
27. Williams Transport, Lumberton, TX No Bid
DCD Construction, LLC of Orange, TX attended the prebid meeting, but did not submit a bid.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 >r Port Arthur,Texas 77641-1089 * 409.983.8101 * FAX 409.982.6743
P.R. #20154 MOWINGOF DEVELOPED AREAS B-E LOTS 03/12/18 PG 3 OF 3
Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funding is available
in Account No. 001-1304-541.59-00.
Recommendation:
Staff recommends that City Council adopt P. R. 20154,thereby authorizing the City Manager to
execute twelve(12)contractual agreements between the City of Port Arthur and(1)All In One,
Port Arthur, TX; (2) Dee Rite Cut, Port Arthur, TX; (3) Derrick and Noah Lawn Service, Port
Arthur, TX; (4)Eduardo T. O. Landscaping, Groves, TX; (5)Hite's Maintenance, Port Arthur,
TX; (6) Israel Construction, Port Arthur, TX; (7) J & J Lawn Service and Landscaping,
Beaumont, TX; (8) J L Handyman, Port Arthur, TX;: (9) M & J Lawn Services, Port Arthur,
TX; (10) Myers and Myers, Port Arthur, TX; (11) S-Mo Unlimited, Port Arthur, TX; (12)
Support Operation Services, Port Arthur, TX;.
DTP/tla
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P. R. #20154
03/12/18 TA
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS
BETWEEN THE CITY OF PORT ARTHUR AND TWELVE (12)
VENDORS: (1)ALL IN ONE LAWN SERVICE OF PORT ARTHUR,
TEXAS, (2) DERRICK AND NOAH LAWN SERVICE OF PORT
ARTHUR, TEXAS, (3) EDUARDO T.O LANDSCAPING OF GROVES,
TEXAS, (4) HITES MAINTENANCE OF PORT ARTHUR, TEXAS, (5)
ISRAEL LOPEZ CONSTRUCTION OF PORT ARTHUR, TEXAS, (6) J &
J LAWN SERVICES AND LANDSCAPING OF PORT ARTHUR, TEXAS,
(7) JL HANDYMAN SERVICE OF PORT ARTHUR, TEXAS, (8) K & D
AFFORDABLE LAWN SERVICE OF PORT ARTHUR,TEXAS, (9) M& J
LAWN SERVICES OF PORT ARTHUR, TEXAS, (10) MYERS AND
MYERS OF PORT ARTHUR, TEXAS, (11) S-MO UNLIMITED OF PORT
ARTHUR, TEXAS AND (12) SUPPORT OPERATION SERVICES OF
PORT ARTHUR, TEXAS FOR GRASS MOWING SERVICES OF
PRIVATELY-OWNED AND CITY-OWNED DEVELOPED LOTS IN AN
AREA OF THE CITY DESIGNATED AS AREA B-E, WITH AN ANNUAL
PROJECTED BUDGETARY IMPACT OF $150,000.00. FUNDS ARE
AVAILABLE IN ACCOUNT NUMBER 001-1304-541.59-00 - OTHER
CONTRACTUAL SERVICES
WHEREAS,there are a large amount of properties that the City maintains by mowing
the grass, due to the lack of care by the owners; and
WHEREAS, multiple Contractors are needed for each area due to the volume: and
WHEREAS, the City advertised for bids on February 4, 2018 and February 11, 2018;
and
WHEREAS,the City received twenty-seven(27) bids on February 21, 2018; and
WHEREAS, F & L Unlimited,JJ and K Industrial, LLC and Sub South Inc., Israel Lawn
Service, and M & V Landscaping Company were disqualified because the responsive bid
documentation that was submitted was not in compliance with the requirements set forth in the
Invitation to Bid; and
WHEREAS,the bid tab is attached hereto as Exhibit"A"; and
P. R. #20154
03/12/18 TA
WHEREAS, mowing assignments will be given to the awarded contractor with the
lowest awarded contract price for Developed Areas B through E that is available at the time; and
WHEREAS,the list of successful bidders are attached hereto as Exhibit"B"; and
WHEREAS,the City received identical bids for contractors shown in Exhibit B; and
WHEREAS, Section 271.901, Texas Local Government Code states the lowest bidder by
lot in the case of identical bids to determine position in rotation; and
WHEREAS, the contract is for one (1) year with the option to renew for (2) two
additional (1) one year periods; and said contracts are attached as exhibits C through N.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the purposes of this Resolution, Area B is bordered to the west by
Foley Street and to the east by Savannah Avenue its southern border is West Procter and
northern border is Zwolle Road. Area C is bordered to the west by Savannah Avenue to the east
by 9th Avenue to the south by Lakeshore Drive and to the north by 25th Street. Area D is
bordered to the west by 9th Avenue and to the eastward boundary of the City, the southern
boundary is Lakeshore Drive and the northern boundary is 25th Street (Griffin Drive). Area E is
bordered to the south by 25th Street and northern border is Aero Drive, its western border is
Memorial Blvd and Eastern Border of Jefferson Drive (Twin City Highway).
Section 3. That the City Manager is hereby authorized to execute, on behalf of the
City of Port Arthur, contracts with (1) K & D Affordable Lawn Service of Port Arthur, Texas
at.0020 per square foot, (2) Derrick and Noah Lawn Services of Port Arthur, Texas at
P. R.#20154
03/12/18 TA
.0025 per square foot, (3) Israel Lopez Construction of Port Arthur, Texas at .0029 per
square foot, (4) JL Handyman Of Port Arthur, Texas at .0029 per square foot, (5) Eduardo
T. O. Landscaping of Groves, Texas at .0030 per square foot, (6) Myers & Myers of Port
Arthur, Texas at .0030 per square foot, (7) Support Services of Port Arthur, Texas at .0030
per square foot, (8) J & J Lawn Services of Port Arthur, Texas at .0031 per square foot, (9)
Hite's of Port Arthur, Texas at .0032 per square foot, (10) All in One Lawn Service of Port
Arthur, Texas at .0033 per square foot, (11) S-Mo Unlimited of Port Arthur, Texas at .0033
per square foot and (12) M & J Lawn Services of Port Arthur, Texas at .0033 per square
foot for the mowing of developed lots located in the areas designated as Areas B through E, in
substantially the same form as attached hereto as Exhibits C—N,respectively.
Section 4. That, in the presence of the governing body, and in a manner prescribed by the
Mayor, lots were cast and the official order of rotation after casting of lots is attached hereto as
Exhibit B-1.
Section 5. That, a copy of this caption be spread upon the Minutes of the City Council.
READ,ADOPTED AND APPROVED on this 24th day of April, A.D., 2018, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas,by the following vote
AYES: Mayor
Council Members
NOES:
DERRICK FORD FREEMAN
MAYOR
P. R. #20154
03/12/18 TA
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED AS TO FORM:
AL TIZE T ATTCEY
APPROVED FOR ADMINISTRATION:
HARVEY L. ROBINSON
INTERIM CITY MANAGER
I / .
IG �. /Alt. ' 4 4 Y ' /I ,/►1
P A' E TH Mir-Mr.'. .
IRECTOR OF INSPECTIONS & •ODE
OMPLIANCE
APPROVED AS TO AVAILABILITY OF FUNDS:
ANDREW VASQUEZ,
DIRECTOR OF FINANCE
biti9k, lV JjI4
CLIFTON WILLIAMS, CPPB
PURCHASING MANAGER
EXHIBIT A
n C -- n� O111 --:1-1C)
z > W z > w — 3
✓ 0 r- °7- c - q(;L'
n N v �, o n v, V. °
t=, tr
G C C
Cs > c
ril > an trJ ? , n
2 a _ z = . ,
C - C -� y
3 n V n o'
k,s es < x cn < U
z P = po � z_ b c
0 > w w F C 0 > `' a s O
w za -
rn > m Y z
s ^; C7 � 0 CA X C r 0
EA < i v 2 o o � 3 - p C?
c o o f7 CC X > ow o o t=. C.
0 ora MI r- w w c O •!
CD CD tll c. ffc
_,..d
< "
�,
z en cys 0 b Z Z F 2 = C) ? < 07 X
Q > o o G > v 'co > i a to t " — n �,
z ..► cc F. X til •� �r '�' J
„` - 2 C r '— :n ' r N
oma ° n O c" ,-3
F' I C n v> d' < O o C
C z tip vi g .,i 7 cn o z 2 r, %� n c. IT a o X
> W W O C r> I C Z �' y f ....i
`'l _C C _CJS v)
n
b., _ n a
b o 0 b o > C C C - m R° C7 �-
c 0 o C Z Crii c� is rc C N OC SC a
C > Z > o a a z r
>Z � <.664 < -3 C awA zi
-1 c o oeo Z
1, a
C. n. n. c. co t7 X
MI
<
C/)
v EA .<I i Cs7
„� z o Z t- �_� z c L .- - C7
-Gii
MI w G P� 173 K
z
- r z z ,oz irn c z
C z o z ro n 0 -3 z o z tv
> > � - > > r
a. i I j
1
n o _ n o
.41C--z- .
> w .J - �z a w �.) - = r
p O
‘ 7,
C-h C
C Ts J. f. f. n f
h n —
C > C C > C
> > v C-: i
2 rt c ` 2 1 `_
G �, C • > `c
3 �-' 0 3 n o
0
'v _v 0 JJ y
i .n f, f. 3 Ir, 2,
a I a , �' ? o - dC..
0 0 IX
sem`, d D `v .71O � Cnv
D /
•..r h•.• `o .0 - :7
CD
et
a. c. a a C) a. - c O
o o > z '"1 O
C f0 i✓ O O C ri "�' �i i .-t• /�
C O o 0 0 ° C r A a -�
°, -� D G G n C a G tr.: n _ y _ 2
A x 7. � ^ a C En < r 2 m, is ^ C
Xi c n 2 g -3y 5c o o ro > C- a c c
' eD z r �
n
a ° Y aO -c a C. rp
1 t/:
Z b Z ° C. Cr' 0 '.oz co co Xa 3 C o C
z n
rr7 n G vi C yO 'T1
"' Z o Z rD z "� C z o o co
S ON o
a 0-
n X
�
Z c a m "< Z Z o r d
•0 - c c a n r > a
ax > x C x = -
116 3
-
-<
1-1
z rn -1
"' H G G -4 G
-' O v► r'
C "' `J < Zz Z b a
'" y c, �cc,, o x v v o p
o c A v v. a =
ta.
%l• n w tJ - a r) w t_, et
-‹ w 4kill?" ;-----W
r z z -
✓ c h _ c
C a Q n 7. v 0
a �-
C C
C ; ,-
2 > c o % ( =
Crn
7 =(71
cn < I � < r
Z_ c _Z n r) _I :_ c r, 'z
Xa o pZ � o 0 JT p
v
_
x C C EA < $ ,� c (7
C Z oo Z .. `. l7 C o o c G fID <
Z At `"' z7
Z C Z m �, Z o C n C� ,.
o > cw > D2 r o 9 ow w m > C r n o:
_ ° s N T a ° .� -3 a
w iret n < C I f. N Z . -' C - ,�
vFS o o
i Z o Z 14.
�, ? z �� c G
a tJ a 0 z w w 0 : in RD -3
.+ w w iz
rilCC=S y
n
cs C >(
w
O C v m t J
CID
COS Hi < ` n r(' _< r' n O
'9 c c Z r5 C C ''0 cgls, n ca t, to C n' =
.. w CD lJw a - [+7 - = = - p (IDC+7 7c, PD r
VI X 1 5 b C C C r �,
cr .y v`.• 'v. 'v.• et
C o c Z rip C i C- .n - r t'
T O i.' - - - O Z
O. d C C et
C ti
i
i 'f
be css < :a se v' ya < C r.-
m
Cr c o o f z
o D O� w U o � w . m `0e v
�^ vn .C. Z 70 to A ^.
rn q > m a < �I
n 77 7d
Z o c y w iCI EA 91 e o C o r y
0 0 c
v N n J o W � -
c ri-
- 4C.*-.,
4I7 0
a ` ( w IJ — 2
J p 1. 7: I :.7) �.
n
w v
tsf > "` e n
'\ ,Z ry . CD K
n ikk p CD
p 'O
O
E. 7
r:,
05
a v, <
..
= z b z O
n 0 > o
70 .1. T F c
a et � � - 0 7 n
Z c z C r < "C O
x > w D C % t> i ._
w C '',7, 7 O
< O Ti
''7
o c q Z = O
2 0 n .T wz
L' L' = 2 r T " ...i
410
- a a n p : : r- �,
o •
Z c r • O = —
A / rr. G ,,,.
A \ = v t U et r+;
r� N� [E, A n t4 > t
O. O. O. O. p x
W . ,
cA
Er,
% z o
Na �
�
o o g - r x r x _
,_,j
rni� to =,
az o p A
xn w W .0
co
z
rm
< C"
tri
to
m c
A_ i
O
z
C
I
EXHIBIT B
ENVIRONMENTAL HEALTH DIVISION
MOWING OF DEVELOPED LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
CONTRACTOR EXHIBIT PER SQUARE FT
1. K & D AFFORDABLE LAWN SERVICES, PORT ARTHUR, TX C .0020
2. DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX D .0025
3. JL HANDYMAN, PORT ARTHUR, TX E .0029*
4. ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX F .0029*
5. SUPPORT SERVICES, PORT ARTHUR, TX G .0030**
6. MYERS AND MYERS, PORT ARTHUR, TX H .0030**
7. EDUARDO T.O. LANDSCAPING, GROVES, TX I .0030
8. J & J LAWN SERVICE AND LANDSCAPING, BEAUMONT, TX J .0031
9. HITE'S MAINTENANCE, PORT ARTHUR, TX K .0032
10.S-MO UNLIMITED, PORT ARTHUR, TX L .0033***
11.M & J LAWN SERVICE, PORT ARTHUR, TX M .0033***
12.ALL IN ONE, PORT ARTHUR, TX N .0033***
* Draw Lots to decide order of rotation for contractor
** Draw Lots to decide order of rotation for contractor
*** Draw Lots to decide order of rotation for contractor
EXHIBIT B - 1
ENVIRONMENTAL HEALTH DIVISION
MOWING OF DEVELOPED LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS
CONTRACTOR EXHIBIT PER SQUARE FT
1. K & D AFFORDABLE LAWN SERVICES, PORT ARTHUR, TX C .0020
2. DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX D .0025
JL HANDYMAN, PORT ARTHUR, TX E .0029*
ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX F .0029'
SUPPORT SERVICES, PORT ARTHUR, TX G .0030**
MYERS AND MYERS, PORT ARTHUR, TX H .0030**
7. EDUARDO T.O. LANDSCAPING, GROVES, TX I .0030
S. J & J LAWN SERVICE AND LANDSCAPING, BEAUMONT, TX J .0031
9. HITE'S MAINTENANCE, PORT ARTHUR, TX K .0032
S-MO UNLIMITED, PORT ARTHUR, TX L .0033***
M & J LAWN SERVICE, PORT ARTHUR, TX M .0033**
ALL IN ONE, PORT ARTHUR, TX N .0033'
Draw Lots to decide order of rotation for contractor
Draw Lots to decide order of rotation for contractor
Draw Lots to decide order of rotation for contractor
Exhibits Are Available For Review
In The
City Secretary's Office