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HomeMy WebLinkAboutPR 20155: 18 CONTRACTS FOR MOWING PRIVATELY-OWNED AND CITY OWNED VACANT LOTS AREA B - E zf nary, City of 4,,,...* 4 „ r rthu._ Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 28, 2018 To: The Honorable Mayor and City Council Through: Harvey L. Robinson, Interim City Manager From: Darlene Thomas-Pierre, Director of Inspections& Code Compliances ' RE: Proposed Resolution No. 20155 -Awarding Contracts to Eighteen(1 . Contractors on a Rotation Basis for the Mowing of Privately-owned and City-owned Vacant Lots in Areas of the City Designated as Areas B through E. Introduction: Staff recommends that City Council adopt P.R. No. 20155, authorizing the City Manager to execute contracts to eighteen(18) vendors for the mowing of privately-owned and City-owned residential and commercial vacant lots in Areas B, C, D and E, described as follows. Area B is bordered to the west by Foley Street and to the East by Savannah Avenue its southern border is West Procter Street and northern border Zwolle Road. Area C is bordered to the west by Savannah Avenue and to the east by 9th Avenue to the south by Lakeshore Drive and north by 25th Street. Area D is bordered to the west by 9th Avenue and to the eastward boundary of the City,the southern boundary is Lakeshore Drive and the northern boundary is 25th Street(Griffing Drive). Area E is bordered to the south by 25th Street and its northern border is Aero Drive, its western border is Memorial Boulevard and eastern border of Jefferson Drive (Twin City Highway/Stadium Road). P.R. #20155 MOWING OF VACANT AREAS B-E LOTS 03/12/18 P(: 2 OF' 3 Background: Bids were opened on February 21, 2018 for the mowing of privately-owned and city-owned vacant lots in Areas B through E. A bid awarded is based on the lowest and most responsive bids.The contractors are: (1)Myers and Myers,Port Arthur,TX @.0028;(2)DMJ Landscaping, Port Arthur, TX @ .00289; (3) S-MO Unlimited, Port Arthur, TX @ .0029; (4) Derrick and Noah Lawn Service, Port Arthur, TX @ .0030; (5) J & J Lawn Service and Landscaping, Beaumont, TX @ .0030; (6) M& J Lawn Service, Port Arthur, TX @ .0030; (7) JL Handyman Service, Port Arthur, TX @ .0031; (8) Support Operation Service, Port Arthur, TX @ .00315; (9) Dee Rite Cut, Port Arthur, TX @ .0032; (10) Eduardo T. O. Landscaping, Groves, TX @ .0032; (11) Israel Lopez Construction, Port Arthur, TX @ .0032; (12) K& D Affordable Lawn Service, Port Arthur, TX @ .0033; (13)All In One Lawn, Port Arthur, TX @ .0034; (14)Hite's Maintenance, Port Arthur, TX @ .0035; (15) Affordable Lawn Care, Port Arthur, TX @ .0040; (16)Newcost Company,Port Arthur,TX @.0040;(17)South East Texas Lawn&Maintenance, Beaumont, TX @ .0040; (18) Bladerunners, Beaumont, TX @ .0041. Due to an abundance of high grass in Port Arthur, the Environmental Health division needs multiple contractors to maintain each area. The bid tabulation follows 1. Affordable Lawn Care, Port Arthur, TX .0040 2. All In One Lawn, Port Arthur,TX .0034 3. Bladerunners, Beaumont, TX .0041 4. Dee Rite Cut, Port Arthur,TX .0032 5. Derrick& Noah Lawn Service, Port Arthur, TX .0030 6. DMJ Landscaping, Port Arthur, TX .00289 7. Eduardo T.O. Landscaping, Groves, TX .0032 8. F & L Unlimited, Port Arthur, TX Disqualified 9. Hite's Maintenance, Port Arthur,TX .0035 10. Israel Lawn Service, Port Arthur, TX Disqualified 11. Israel Lopez Construction,Port Arthur,TX .0032 12.J&J Lawn Service and Landscaping, Beaumont, TX .0030 13. JJ AND K Industrial LLC, Beaumont, TX Disqualified 14. JL Handyman Service, Port Arthur,TX .0031 15. J M Lawn Service, Port Arthur, TX .30 16. K& D Affordable Lawn Service, Port Arthur TX .0033 17. M & J Lawn Service, Port Arthur,TX .0030 18. M &V Landscaping Company, Port Arthur, TX Disqualified 19. MS Service, Port Arthur, TX .30 20. Myers and Myers, Port Arthur, TX .0028 21. Newcost Company, Port Arthur,TX .0040 22. R. L. Eldridge Construction Inc., Sabine Pass, TX No Bid 23. South East Texas Lawn & Maintenance,Beaumont, TX .0040 24. S-MO Unlimited, Port Arthur, TX .0029 25. Sub South Inc., Port Neches, TX Disqualified 26. Support Operation Services, Port Arthur,TX .00315 27. Williams Transport, Lumberton, TX No Bid "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 a Port Arthur,Texas 77641-1089 a 409.983.8101 a FAX 409.982.6743 P.R. #20155 MOWING OF VACANT AREAS B-E LOTS 03/12/18 PG 3 OF 3 Budget Impact: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 001-1304-541.59-00. Recommendation: Staff recommends that City Council adopt P. R. 20155,thereby authorizing the City Manager to execute eighteen(18)contractual agreements between the City of Port Arthur and(1)Affordable Lawn Care,Port Arthur,TX; (2)All In One, Port Arthur,TX; (3)Bladerunners,Beaumont, TX; (4)Dee Rite Cut,Port Arthur,TX; (5)Derrick&Noah Lawn Service,Port Arthur,TX; (6)DMJ Landscaping, Port Arthur, TX; (7) Eduardo T. O. Landscaping, Groves, TX; (8) Hite's Maintenance,Port Arthur,TX;(9)Israel Lopez Construction,Port Arthur,TX;: (10) J&J Lawn Services and Landscaping, Port Arthur, TX; (11) JL Handyman, Port Arthur, TX; (12) K & D Affordable Lawn, Port Arthur, TX; (13)M&J Lawn Service, Port Arthur, TX; (14) Myers and Myers,Port Arthur,TX; (15)Newcost Company, Port Arthur,TX; (16) South East Texas Lawn & Maintenance, Beaumont, TX; (17) S-MO Unlimited, Port Arthur, TX; and (18) Support Operation Services, Port Arthur, TX. DTP/tla "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 a Port Arthur,Texas 77641-1089 a 409.983.8101 a FAX 409.982.6743 P. R. #20155 03/12/18 TA RESOLUTION NO. A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND EIGHTEEN (18) VENDORS: (1) AFFORDABLE LAWN CARE OF PORT ARTHUR, TEXAS, (2) ALL IN ONE LAWN SERVICE OF PORT ARTHUR, TEXAS, (3) BLADERUNNERS OF BEAUMONT, TEXAS, (4) DEE RITE CUT OF PORT ARTHUR, TEXAS, (5) DERRICK AND NOAH LAWN SERVICE OF PORT ARTHUR, TEXAS, (6) DMJ LANDSCAPING OF PORT ARTHUR, TEXAS, (7) EDUARDO T.O LANDSCAPING OF GROVES, TEXAS, (8) HITES MAINTENANCE OF PORT ARTHUR, TEXAS, (9) ISRAEL LOPEZ CONSTRUCTION OF PORT ARTHUR, TEXAS, (10)J & J LAWN SERVICE AND LANDSCAPING OF BEAUMONT, TEXAS, (11) JL HANDYMAN OF PORT ARTHUR, TEXAS, (12) K& D AFFORDABLE OF PORT ARTHUR, TEXAS, (13) M & J LAWN SERVICES OF PORT ARTHUR, TEXAS, (14) MYERS AND MYERS OF PORT ARTHUR, TEXAS, (15) NEWCOST COMPANY OF PORT ARTHUR, TEXAS, (16) SOUTH EAST TEXAS LAWN AND MAINTENANCE OF BEAUMONT, TEXAS, (17) S-MO UNLIMITED OF PORT ARTHUR, TEXAS AND (18) SUPPORT OPERATION SERVICES OF PORT ARTHUR, TEXAS FOR GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY- OWNED VACANT LOTS IN AREAS OF THE CITY DESIGNATED AS AREAS B THROUGH E, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $150,000.00. FUNDS ARE AVAILABLE IN ACCOUNT NUMBER 001-1304-541.59-00 — OTHER CONTRACTUAL SERVICES. WHEREAS, there are a large amount of properties that the City maintains by mowing the grass, due to the lack of care by the owners; and WHEREAS, multiple Contractors are needed for each area due to the volume; and WHEREAS, the City advertised for bids on February 4, 2018 and February 11, 2018; and WHEREAS, the City received twenty-seven(27)bids on February 21, 2018; and P. R. #20155 03/12/18 TA Avenue to the south by Lakeshore Drive and to the north by 25th Street. Area D is bordered to the west by 9th Avenue and to the eastward boundary of the City, the southern boundary is Lakeshore Drive and the northern boundary is 25th Street (Griffin Drive). Area E is bordered to the south by 25th Street and northern border is Aero Drive, its western border is Memorial Boulevard and Eastern Border of Jefferson Drive (Twin City Highway). Section 3. That, the City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, contracts with (1) Myers & Myers of Port Arthur, Texas at .0028 per square foot, (2) DMJ Landscaping of Port Arthur, Texas at .00289 per square foot, (3) S-MO Unlimited of Port Arthur, Texas at .0029 per square foot, (4) Derrick & Noah Lawn Service Of Port Arthur, Texas at .0030 per square foot, (5) J & J Lawn Service and Landscaping of Beaumont, Texas at.0030 per square foot, (6) M & J Lawn Service of Port Arthur, Texas at .0030 per square foot, (7) JL Handyman Service of Port Arthur, Texas at .0031 per square foot, (8) Support Operation Services of Port Arthur, Texas at .00315 per square foot, (9) Dee Rite Cut of Port Arthur, Texas at .0032 per square foot, (10) Eduardo T.O. Landscaping of Groves,Texas at.0032 per square foot, (11)Israel Lopez Construction of Port Arthur, Texas at .0032 per square foot, (12) K & D Affordable Lawn Service of Port Arthur, Texas at .0033 per square foot, (13) All In One of Port Arthur, Texas at .0034 per square foot, (14) Hite's Maintenance of Port Arthur, Texas at .0035 per square foot, (15) Affordable Lawn Service of Port Arthur, Texas at .0040 per square foot, (16) Newcost Company of Port Arthur, Texas at .0040 per square foot, (17) South East Texas Lawn & Maintenance of Beaumont, Texas at .0040 per square foot, and (18) Bladerunners of P. R. #20155 03/12/18 TA Beaumont, Texas at .0041 per square foot for the mowing of vacant lots located in the area designated as Areas C through T, in substantially the same form as Exhibits C-T, respectively. Section 4. That, the official rotation after casting of lots is attached hereto as Exhibit B-1. Section 5. That. a copy of this caption be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this 24th day of April,A.D., 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Council Members NOES: DERRICK FORD FREEMAN, MAYOR ATTEST: SHERRI BELLARD, CITY SECRETARY P. R. #20155 03/12/18 TA APPROVED AS TO FORM: Vail I VAL TIZENO, CITY TORNE� APPROVED FOR ADMINISTRATION: HARVEY L. ROBINSON INTERIM CITY MANAGER 1Jf ,. / . D All- -Ali- AS'' '�. D RECTOR OF INSPECTIONS & COD I OMPLIANCE APPROV AS TO AVAILABILITY OF FUNDS: n 1' /L'� AND W VASQU Z DIRECTOR OF FINANCE CLI TON ILLIAMS, CPPB PURCHASING MANAGER EXHIBIT A t n c �I n o m e) w to - y x n w I.) — r z rz ' ,, olc ,3 z c _ - _ 0 C C c C A C > h z c ^ •2 = z C _ >rn 7 rn > c 3 E f rfi e..3 < X v) v, < ot Z o oar _ Z c bn c o 3 y w o c Crri C f C ! r E!3 b9 < i ^' E en A 3 c C Z o b A ,. 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X fi til E :7 7 Z o o to tmi - o o m - 0 o 0 m 4 0 > VI Vs a 3 Us $ ° sz. r x I s < Ci �' d ^ d n L4'1 fR 69 A ti: bA 4h A et r :- Z C C fe'J 00 00 C e9 r: C O p a J ' 2 W o w A VI 2 � , iii„; =n k - / © \ _ �` § _ 0 4� � § „„ $ / \ ` /\ \ "7-e. \\ \ \ r _. 7 E > > q § § § e 2 2 z \ .§ ~ 3 ® o 4...-: 4 - 3 = -Z k M - > C > krz � - @ Q � 2 72 $ Con \ \ \ tZ $ R \ \ L \ c � � c . - 2 ✓ , o @ T g .-- - ° . $ = / R / / ƒ ƒ - k c / � - ( \ \ a \ p - wY 4- . / 2 c p ` ' �� \ _ _ \ �— w . ,. A \ k \ \ / co= / , . ,� _ @ / a. / k / E I C $ i - 0 > \ \ ) \ �\ ICJ c ) \ _ _ o K \ r q . I . \ . c P / ± ƒ > 2 L. J F @ a � m / '§ ' e �- c « ± 0 EXHIBIT B ENVIRONMENTAL HEALTH DIVISION MOWING OF VACANT LOTS IN AREAS B-E SUCCESSFUL BIDDERS CONTRACTOR _EXHIBIT PER SQUARE FT 1. MYERS & MYERS, PORT ARTHUR, TX C .0028 2. DMJ LANDSCAPING, PORT ARTHUR, TX D .00289 3. S-MO UNLIMITED, PORT ARTHUR, TX E .0029 4. DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX F .0030* 5. M & J LAWN SERVICE, PORT ARTHUR, TX G .0030* 6. J & J LAWN SERVICE AND LANDSCAPING, BEAUMONT, TX H .0030 7. JL HANDYMAN SERVICE, PORT ARTHUR, TX I .0031 8. SUPPORT OPERATION SERVICES, BEAUMONT, TX J .00315 9. DEE RITE CUT, PORT ARTHUR, TX K .0032** 10. ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX L .0032** 11. EDUARDO T.O. LANDSCAPING, GROVES, TX M .0032 Draw Lots to decide order of rotation for contractor Draw Lots to decide order of rotation for contractor Draw Lots to decide order of rotation for contractor PAGE 2 ENVIRONMENTAL HEALTH DIVISION MOWING OF VACANT LOTS IN AREAS B-E SUCCESSFUL BIDDERS CONTRACTOR EXHIBIT PER SQUARE FT 12. K & D AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX N .0033 13. ALL IN ONE, PORT ARTHUR, TX 0 .0034 14. HITE'S MAINTENANCE, PORT ARTHUR, TX P .0035 15. AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX Q .0040 16. NEWCOST COMPANY, PORT ARTHUR, TX R .0040*** 17. SOUTH EAST TEXAS LAWN & MAINTENANCE, BEAUMONT, TX S .0040 18. BLADERUNNERS, BEAUMONT, TX T .0041 * Draw Lots to decide order of rotation for contractor ** Draw Lots to decide order of rotation for contractor *** Draw Lots to decide order of rotation for contractor EXHIBIT B- 1 ENVIRONMENTAL HEALTH DIVISION MOWING OF VACANT LOTS IN AREAS B-E SUCCESSFUL BIDDERS OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS CONTRACTOR EXHIBIT PER SQUARE FT 1. MYERS & MYERS, PORT ARTHUR, TX C .0028 2. DMJ LANDSCAPING, PORT ARTHUR, TX D .00289 3. S-MO UNLIMITED, PORT ARTHUR, TX E .0029 DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX F .0030* M & J LAWN SERVICE, PORT ARTHUR, TX G .0030* 6. J & J LAWN AND LANDSCAPING, BEAUMONT, TX H .0030 7. JL HANDYMAN SERVICE, PORT ARTHUR, TX I .0031 8. SUPPORT OPERATION SERVICE, PORT ARTHUR, TX J .00315 DEE RITE CUT, PORT ARTHUR, TX K .0032** ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX L .0032** 11. EDUARDO T.O. LANDSCAPING, GROVES, TX M .0032 * Draw Lots to decide order of rotation for contractor ** Draw Lots to decide order of rotation for contractor *** Draw Lots to decide order of rotation for contractor PAGE 2 ENVIRONMENTAL HEALTH DIVISION MOWING OF VACANT LOTS IN AREAS B-E SUCCESSFUL BIDDERS OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS CONTRACTOR EXHIBIT PER SQUARE FT 12. K & D AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX N .0033 13. ALL IN ONE, PORT ARTHUR, TX 0 .0034 14. HITE'S MAINTENANCE, PORT ARTHUR, TX P .0035 AFFORDABLE LAWN CARE, PORT ARTHUR, TX Q .0040 NEWCOST COMPANY, PORT ARTHUR, TX R .0040 17. SOUTH EAST TEXAS LAWN & MAINTENANCE, BEAUMONT, TX S .0040 18. BLADERUNNERS, BEAUMONT, TX T .0041 Draw Lots to decide order of rotation for contractor Draw Lots to decide order of rotation for contractor Draw Lots to decide order of rotation for contractor Exhibits Are Available For Review In The City Secretary's Office