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Home My WebLink AboutPR 20203: SECOND YEAR FIRST RENEWAL AGREEMENT WITH EXCAVATION AND CONSTRUCTION, LLC °Tea,Circ•uj% w U r t r t/r ur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: April 12, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Armando Gutierrez, Jr., Director of Public Works RE: P. R. No. 20203 Introduction: Approval of Proposed Resolution No. 20203 authorizing the second year, first renewal, of an agreement with Excavation and Construction, LLC for utility cut repairs for concrete slabs, with a projected budgetary impact of$48,000. Background: This is an annual contract which provides concrete patch work within our city's right-of-ways, easements, or other properties due to water and sanitary sewer line repairs. The City Council approved this contract with Excavation and Construction, LLC of Port Arthur, Texas per Resolution No. 17-116. This will be the second year, first renewal for this contract. Budget Impact: Funds are available in account no. 410-1253-532.36-00, Water Utilities Department Water Distribution—Streets. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R.No. 20203, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20203 04/12/18 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND YEAR, FIRST RENEWAL, OF AN AGREEMENT WITH EXCAVATION AND CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS, FOR THE ANNUAL CONTRACT FOR UTILITY CUT REPAIRS FOR CONCRETE SLABS AT VARIOUS LOCATIONS THROUGHOUT THE CITY FOR WATER UTILITIES DEPARTMENT, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $48,000. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-1253-532.36-00, WATER UTILITIES DEPARTMENT WATER DISTRIBUTION — STREETS ACCOUNT. WHEREAS, the City of Port Arthur's Utility Department performs utility line repairs at random time intervals throughout the City including demolishing existing concrete slabs within the City's right-of-ways, easements, or other properties; and, WHEREAS, this is the first renewal, second year of the contract approved by City Council per Resolution No. 17-116; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, THAT, the City Manager is hereby approving the first renewal, second year of the contract for utility cut repairs for concrete slabs; and, THAT, funding is available in account no. 410-1253-532.36-00, Water Utilities Department Water Distribution—Streets.; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: P.R. No. 20203 04/12/18 aw Councilmembers: NOES: Derrick Freeman Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizen City Attorney APPROVED AS TO AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUN S: as.,s. A , Harvey Robinson Andrew Vasquez Interim City Manager Director of Finance 6a, ff Armando Gutierrez, Jr., P.E. Clip on Williams Director of Public Works Purchasing Manager P.R. No. 20203 04/12R 8 aw Exhibit "A" ANNUAL CONTRACT FOR UTILITY CUT REPAIRS FOR CONCRETE SLABS AT VARIOUS LOCAITONS THROUGHOUT THE CITY THIS AGREEMENT, made this the_of , 2018, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,hereinafter called"OWNER" or"CITY", and Excavation & Construction, LLC. ,hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be for one (1)year from the date stated on the Notice to Proceed, with an option to renew for one (1) additional one year period, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within fifteen(15) days written notice. 2. During the term of this Contract,the CONTRACTOR will furnish at his own expense all of the materials, supplies,tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required of CONTRACTOR in the Specifications. 3. The CONTRACTOR agrees to perform all the work described in the Specifications and Contract Documents and comply with the terms therein for the prices as stated in the attached bid. 4. The term"Contract Documents"means and included the following: (A) Agreement (B) (C) General Inf.mation* (D) Specifications* (E) Bid* (F) Bidder's Information Sheet* (G) Notice to Proceed *These items were attached to the original letting contract. The agreement is only included in this renewal. 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. OWNER CONTRACTOR BY: BY: Harvey Robinson, Excavation and Construction, LLC Interim City Manager Port Arthur, Texas City of Port Arthur Print Name: Title: