HomeMy WebLinkAboutPR 20225: WEST REV. DR. RANSOM HOWARD (7TH) STREET PAVEMENT REHABILITATION PROJECT Circ of
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INTEROFFICE MEMORANDUM
Date: April 17, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 20225 —West Rev. Dr. Ransom Howard (7th) Street Pavement
Rehabilitation Project
Introduction:
Acceptance of Change Order No. 2 for the West Rev. Dr. Ransom Howard (7th) Street
Pavement Rehabilitation Project from MLK (SH 82) to Abe Lincoln Avenue for reconstruction
of the subgrade and base for the middle and northeast lanes.
Background:
On August 15, 2017, City Council approved Resolution No. 17-205 executing a contract with
Old Castle Materials—Texas, Inc. for the rehabilitation of West Rev. Dr. Ransom Howard (7th)
Street Pavement Rehabilitation Project from MLK Drive (SH 82) to Abe Lincoln Avenue in
the amount of$1,462,606.85.
Per Resolution 18-049, the City Council approved Change Order No. 1 decreasing the contract
amount by $74,731.60 to a new contract amount of$1,387,875.25 and increasing the contract
term by 21 calendar days to a new contract term of 141 calendar days.
Change Order consists of the following: 1. adding two bid items, 2. removal of four existing
bid items, and 3. adjusting quantities of three existing bid items. This will increase the
contract amount by $48,343.82 to a new contract amount of $1,436,219.07 and increase the
contract term by 42 days to a new term of 183 calendar days and a new completion date of
May 29, 2018.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street x Port Arthur,Texas 77641-1089 x 409.983.8182 x FAX 409.983.8294
Budget Impact:
Funds are available in the following account: GLO Round 2.2 Program, Project No. 122W7.
Account No. 145-1201-532.59-00, $730,000.00 and Capital Projects Account No. 307-1601-
591.86-00 $706,219.07.
Recommendation:
Approval of P. R. No. 20225 authorizing the Interim City Manager to execute Change Order
No. 2 to the contract with Old Castle Materials—Texas, Inc. for the West Rev. Dr. Ransom
Howard (7th) Street Pavement Rehabilitation Project.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 v.o Port Arthur,Texas 77641-1089 * 409.983.8101 FAX 409.982.6743
P.R. 20225
04/17/18 rtb
Page 1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 02 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND OLD CASTLE MATERIALS GULF COAST, INC OF
BEAUMONT, TEXAS FOR THE WEST REV. DR. RANSOM HOWARD
(WEST 7TH) STREET PAVEMENT REHABILITATION PROJECT,
INCREASING THE CONTRACT AMOUNT BY $48,343.82 TO A NEW
CONTRACT AMOUNT OF $1,436,219.07 AND INCREASING THE
CONTRACT TERM BY 42 DAYS TO A NEW TOTAL OF 183 DAYS.
FUNDING AVAILABLE IN GLO ROUND 2.2 PROGRAM, PROJECT NO.
I22W7, ACCOUNT NO. 145-1201-532.59-00, $730,000.00 AND
CAPITAL PROJECTS ACCOUNT 307-1601-591.86.00, $706,219.07
WHEREAS, per Resolution No. 17-205, the City Council awarded a contract for
the West Rev. Dr. Ransom Howard West 7th) Street Pavement Rehabilitation project from
Martin Luther King Jr. Drive (SH 82) to Abe Lincoln Avenue to Old Castle Materials Gulf
Coast, Inc., of Beaumont, Texas in the projected budgetary impact amount of
$1,462,606.85 and a contract term of 120 calendar days from November 27, 2017 to
March 27, 2018; and,
WHEREAS, per Resolution No. 18-049, the City Council Change Order No. 1 for
the West Rev. Dr. Ransom Howard (West 7th) Street Pavement Rehabilitation project
decreasing the contract amount by $74,731.60 to a new contract amount of
$1,387,875.25 and increasing the contract term by 21 days to a new term of 141 days;
and,
WHEREAS, this change order consists of adding two bid items, removal of four
existing bid items and adjusts three existing bid items due to encountering groundwater
in the existing subgrade of the north lane; and,
P.R. 20225
04/17/18 rtb
Page 2
WHEREAS, proposed Change Order No. 02 is for additional, adjusting and
deletion of bid items increasing the contract price by $48,343.82 to a new contract
amount of $1,436,219.07, and increasing the contract term by 42 calendar days to a new
contract term of 183 calendar days to a new completion date of May 29, 2018, attached
hereto as Exhibit "A"; and,
WHEREAS, approval of Change Order No. 02 will increase the contract amount
by $48,343.82 to a new total of $1,436,219.07 and increasing the contract term by 42
calendar days to a new contract term of 183 calendar days herein deemed an appropriate
action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 02 is herein approved and the Interim City Manager and
is authorized to execute said Change Order No. 02 (attached as Exhibit "A") to the
contract between the City of Port Arthur and Old Castle Materials Gulf Coast, Inc., of
Beaumont, Texas; and,
THAT, Change Order No. 02 increases the contract amount by $48,343.82 to new
contract amount of $1,436,219.07 and increases the contract term by 42 days to a new
total of 183 days; and,
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes of
the City Council.
P.R. 20225
04/17/18 rtb
Page 3
READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at
a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Council members:
Noes:
Derrick Ford Freeman
Mayor
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
1/46ot /D
Valecia TizenoHarvey Robinson
City Attorney Interim City Manager
APPROVED AS FOR AVAILABILITY OF Armando Gutierrez, Jr., P.E
FUNDS: Director of Public Works
4ydititei-
Andrew Vasques, CPA Clift6n Williams, CPPB
Director of Finance Purchasing Manager
P.R. 20225
04/17/18 rtb
Page 4
EXHIBIT "A"
1
1
1 ARCENEAUX WILSON &COLE
April 16, 2018
Mr. Armando Gutierrez, PE
Director of Public Works
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: PROPOSAL FOR CHANGE ORDER NO, 2
West Rev Dr, Ransom Howard (7') Street Pavement Rehabilitation
Project (MLK Drive to Abe Lincoln Ave)
Job No. CPA-826
Dear Mr. Gutierrez:
Attached is Change Order No. 2 for West Rev. Dr. Ransom Howard (7th) Street Pavement
Rehabilitation Project (MLK Drive to Abe Lincoln Ave). This change order includes adding two
bid items, removal of four existing bid items and adjusts the quantities of three existing bid items.
The Contractor encountered groundwater in the existing subgrade of the north lane of West 7th
Street while excavating and mixing the proposed subgrade layer between Welford Avenue &
Foley Avenue. After an investigation by City of Port Arthur Water Utilities, Sanitary Sewer and
Drainage Departments we found no source of infiltration or leaks leading to the existing roadway.
Further meetings with the City Engineer and City Staff found an existing trash layer (ranging
thickness from 18"-33") between the existing subgrade and the clay soils was collecting and
holding the groundwater we encountered. The accumulated water caused the existing subgrade
to become saturated and our concern of constructing a proposed roadway without addressing this
issue would only lead to future subgrade and base failures. After meeting with Science
Engineering, who developed the Geotechnical Report for West 7th Street, he recommends we
excavate and remove the trash layer and the top four to six inches of the saturated clay below.
He recommends constructing the subgrade with structural fill up to the proposed asphalt stabilized
base layer. If the clay is still saturated after trash excavation, the Contractor must allow the clay
to dry or use a dewatering method to remove the moisture prior to placing structural fill. The bid
items added in this change order will include all work performed except for the possible well point
dewatering method.
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
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The bid items to be removed were intended to be used with the supplemental item full depth
concrete repair (replaced in Change Order No. 1) and as a result will not be required on this
project. The two added bid items will replace the three bid item quantities we show to be adjusted.
The total cost for this change order will increase the contract amount $48,343.82 and extend the
contract time by 42 calendar days. It is important to note that with approval of Change Order No.
1 and Change Order No. 2 the contract does not exceed the original contract amount awarded in
November 2017. The calendar days requested include rain/weather days between January 1St to
April 16th as well as time lost because of unforeseen groundwater we encountered outside the
original contract scope. We recommend that the City of Port Arthur authorize this change to the
contract. I have attached Change Order No. 2 which modifies the contract to reflect this revision
for your consideration and action. Should you have any questions or require additional
information, please contact our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Derek Graffagnino
Graduate Engineer
.
T1`O.. ARCENEAUX WILSON&COLE
CHANGE ORDER NO. 2
DATE: April 16. 2018 JOB NO. CPA-830
AGREEMENT DATE: August 22, 2017
NAME OF PROJECT: WEST REV. DR. RANSOM HOWARD (7T") STREET PAVEMENT
REHABILITATION PROJECT (MLK DRIVE TO ABE LINCOLN AVE.)
OWNER: CITY of PORT ARTHUR
CONTRACTOR: OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN
OLDCASTLE COMPANY
The following changes are hereby made to the CONTRACT DOCUMENTS:
I. Add the following Items to the Contract and Scope of Work:
a. Add the following Time:
i. Extend contract time by 42 calendar days
b. Add the following Bid Items:
i. Bid Item No. 0110-0001 $ 45,292.50
Excavation (Subgrade) (33"-37")— 1,650 CY
($27.45/CY)
ii. Bid Item No. 0132-0001 $ 116,305.20
Embankment(Original) (Density Control)
(Structural Fill) (36"-40")—1,780 CY
($65.34/CY)
c. Delete the following Bid Items:
i. Bid Item No. 0713-6001 $ (10,695.00)
Joint Sealing and Cleaning (Trans Cntr Jts)—4,650 LF
($2.30/LF)
' ` CHANGE ORDER NO. 2
�`'. CIIMIC
April 16, 2018
-830
Job No. CPA-830
.. ARCENEAUX WILSON&COLE
ii. Bid Item No. 0713-6002 $ (13,800.00)
Joint Sealing and Cleaning (Longt Cntr Jts)—6,000 LF
($2.30/LF)
iii. Bid Item No. 0713-6004 $ (6.300.00)
Joint Sealing and Cleaning (Expansion Jts)—1,800 LF
($3.50/LF)
iv. Bid Item No. 0713-6005 $ (16.800.00)
Crack Cleaning and Sealing (JCP)—6,000 LF
($2.80/LF)
d. Adjust Quantity in the following Bid Items:
i. Bid Item No. 0351-6015 $ (50,000.00)
Flexible Pavement Structure Repair(24")— 1,000 SY
($50.00/SY)
ii. Bid Item No. 0260-6001 $ (9,258.88)
Lime (Hydrated Lime) (Slurry)—46 TONS
($201.28/TON)
iii. Bid Item No. 0260-6073 $ (6.400.00)
Lime Treatment(Subgrade) (8")— 1,600 SY
($4.00/SY)
SUBTOTAL $ 48,343.82
2 of 3
'Ka CHANGE ORDER NO. 2
N April 16, 2018
'`,. Job No. CPA-830
'NM ARCENEAUX WILSON&COLE
enginccring I surveying I planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,462,606.85
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1.387,875.25
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased]
by: $48,343.82 Dollars
The new CONTRACT PRIC1'.. including this CHANGE ORDER, will be $ 1.436,219.07
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 120 Calendar Days
CURRENT CON TRACT TIME adjusted by previous CHANGE ORDER: 141 Calendar Days
CURRENT DATE OF COMPLETION: April 17, 2018
CONTRACT TIME due to this CHANGE ORDER will be increased by 42 Days
The New DATE OF COMPLETION: May 29, 2018
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER]
OLD CASTLE MATERIALS TEXAS, INC.,
DBA GULF COAST AN OLD CASTLE
COMPANY
ACCEPTED BY:
CITY of PORT ARTHUR
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Construction Contract Change Order Request Form
Engineer: Owner(contractor Locality): Contractor:
Arceneaux Wilson &Cole City of Port Arthur Oldcastle Materials Texas, Inc.,
dba Gulf Coast an Old Castle
2901 Turtle Creek Dr., Suite 320 Company
h
Port Arthur, TX 77642 444 4 Street
Port Arthur,TX 77642 Agreement Date: 8-22-17
Phone No.: 409-724-7888
Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: April 16, 2018 Contract For(Project Description): GLO Contract No.:
West Rev. Dr. Ransom Howard
Project Code No.: P21429-4 12-403-008-7654
(7th) Street Pavement
Rehabilitation Project (MLK
Bid Package No.: 9 Drive to Abe Lincoln Ave.) Change Order No.: 2
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Add Bid Item No. 0110-0001 Excavation (Subgrade)(33"- $ 45,292.50
1a. 3T') 1,650 CY ($27.45/CY)
1b. Add Bid Item No. 0132-0001 Embankment(Original) $ 116,305.20
(Density Control) (Structural Fill)(36"-40") 1,780 CY
($65.34/CY)
2a. Delete Bid Item No. 0713-6001 Joint Sealing and Cleaning $ 10,695.00
(Trans Cntr Jts)4.650 LF ($2.30/LF)
2b. Delete Bid Item No. 0713-6002 Joint Sealing and Cleaning $ 13,800.00
(Longt Cntr Jts)6,000 LF($2.30/LF)
2c Delete Bid Item No. 0713-6004 Joint Sealing and Cleaning
(Expansion Jts) 1,800 LF($3.50/LF) $ 6,300.00
2d. Delete Bid Item No. 0713-6005 Crack Cleaning and $ 16,800.00
Sealing(JCP) 1,800 LF ($2.80/LF)
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program April 2018
3a. Adjust Bid Item No. 0351-6015 Flexible Pavement $ 50,000.00
Structure Repair(24")-1,000 SY($50.00/SY)
3b. Adjust Bid Item No. 0260-6001 Lime(Hydrated Lime) $ 9,258.88
(Slurry)-46 TONS ($201.28/TON)
3C. Adjust Bid Item No. 0260-6073 Lime Treatment $ 6,400.00
(Subgrade) (8")-1,600 SY($4.00/SY)
4a. Add 42 calendar days to the contract time to complete the
additional work
SUBTOAL $ 48,343.82
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,462,606.85 Original Contract Time: 120 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 1 -$ 74,731.60 Change Orders: 21 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,387,875.25 this Change Order: 141 days
Net Increase/Decrclacc of Net Increase/Decrcacc of
this Change Order: $ 48,343.82 this Change Order: 42 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,436,219.07 Change Orders: 183 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
-1.8% (mm/dd/yy) 12 / 31 / 2018
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 11 / 27 / 2017 (mm/dd/yy) 5 / 29 / 2018
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program April 2018
RECOM E D: APPROVED: ACCEPTED:
By: t By: By:
ENGINEER OWNER CONTRACTOR
Date: 04/1 7/1 8 Date: Date:
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: ❑ Increase ❑ Decrease x No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ❑ Yes x No
If "No", explain: The new bid items replace one of the supplemental items and uses different
materials than our original bid.
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8.Are the handicapped access requirements/approval
still valid? (if applicable) x Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program April 2018
still valid? x Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 5 of 5
CDBG Disaster Recovery Program April 2018
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE: 01 . 20 18
MONTH OF: MARCH . 20 18
CITY of PORT ARTHUR. TEXAS
PUBLIC WORKS DEPARTMENT
P.O. BOX 1089
CITY of PORT ARTHUR. TEXAS 7764I-1089
AT[ENTION: Public Works Department
Gentlemen.
We request extension of completion time on our Contract due to the days of work lost as
specified (list dates actually lost: do not include days not normally�torked such as Saturdays.
Sundays, or holidays):
Dates Lost:
December 6,7,8 Due to Snow, December 27 due to Rain
February 13, 14 15, 16, due to Rain AWC Approval is 12
Calendar Days
Days Lost ( 8 ) x 7 + Calendar Days Requested
-Sr
Reasons for Request:
Inclement weather prevented Oldcastle Materials Gulf Coast from performing the pertaining
items of work needed to maintain progress on the project.
Contractor
By: Aldo Lopez-Project Manager. Oldcastle Materials Gulf Coast
Approved for extension of calendar days.
Disapproved.
Date: . 20 CITY OF CITY OF PORT ARTHUR.
TEXAS
BY:
City Manager
Distribution by City
Original: Public Works Department
xc: Engineer
Contractor
CPA Feferail!.Funded
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE: 31 . 20 18
MONTH OF: March , 20 18
CITY of PORT ARTHUR, TEXAS
PUBLIC WORKS DEPARTMENT
P.O. BOX 1089
CITY of PORT ARTHUR. TEXAS 77641-1089
ATTENTION: Public Works Department
Gentlemen:
We request extension of completion time on our Contract due to the days of work lost as
specified (list dates actually lost: do not include days not normally worked such as Saturdays,
Sundays, or holidays):
Dates Lost:
March 26, 27, 28, 29 AWC Approval is 6
Calendar Days
• Days Lost ( 4 )/ 5 x 7 + 6 Calendar Days Requested
Reasons for Request:
Different site conditions/change in the nature of work due to unforseen ground conditions that caused
loss of production and delays to the principal unit of work.
Contractor
By: Aldo Lopez, Project Manager. Gulf Coast, an Oldcastle Company
Approved for extension of calendar days.
Disapproved.
Date: . 20 CITY OF CITY OF PORT ARTHUR.
TEXAS
BY:
City Manager
Distribution by City
Original: Public Works Department
xc: Engineer
Contractor
CPA Fadcrall Funded
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE; 17 , 20 18
MONTH OF: April .20 18
CITY of PORT ARTHUR,TEXAS
PUBLIC WORKS DEPARTMENT
P.O. BOX 1089
CITY of PORT ARTHUR.TEXAS 77641-1089
ATTENTION: Public Works Department
Gentlemen:
We request extension of completion time on our Contract due to the days of work lost as
specified(list dates actually lost: do not include days not normally worked such as Saturdays,
Sundays, or holidays):
Dates Lost: AWC Approval is 10
April 9,10,11,12,13,16 and 17 Calendar Days
IIIDays Lost ( 7 )/ 5 x 7 + Calendar Days Requested
Si
Reasons for Request:
Different site conditions/change in the nature of work due to unforseen wet and unstable ground
conditions that caused loss of production and delays to the principal unit of work.
Contractor
— By: Aldo Lopez,Project Manager. Gulf Coast, an Oldcastle Company
_ Approved for extension of calendar days.
Disapproved.
Date: 20CITY OF CITY OF PORT ARTHUR.
TEXAS
BY:
City Manager
Distribution by City
— Original: Public Works Department
xc: Engineer
Contractor
CPA Federally Funded
P.O.Box 20779
Cli Gulf Coast Beaumont.TX 77720
an Oldcastle company Phone:(409)866-1444
QUOTATION
REVISED PROPOSAL
Owner City of Port Arthur Date: 4/17/2018
PROJECT 7th Streeet Rehabilitation Project
LOCATION 7th Street
COUNTY Jefferson
Line Item Number Bid Item Description Unit Quantity Bid Price Amount
1 XXXX EXCAVATION(33-37 Inch MAX) CY 1650.00 $ 27.45 $ 45,292.50
2 XXXX STRUCTURAL FILL(36-40 Inch MAX) CY 1780.00 $ 65.34 $ 116,305.20
AWC Approved 14
Calendar Days for
This Change Order
Revision
TOTAL BID $ 161,597.70
Additional amount of time required for this work 14 Days
NOTES:
This proposal includes all work associated with the items noted above.
Additional quantity used shall be paid for per proposed unit price.
PREPARED BY
Aldo Lopez
Project Manager'
Gulf Coast