HomeMy WebLinkAboutPR 20155: EIGHTEEN (18) MOWING CONTRACTORS ON A ROTATION BASIS FOR MOWING PRIVATELY AND CITY OWNED VACANT LOTS, AREAS B THROUGH Ev i
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INTEROFFICE MEMORANDUM
Date: March 28, 2018
To: The Honorable Mayor and City Council
Through: Harvey L. Robinson, Interim City Manager
From: Darlene Thomas-Pierre, Director of Inspections & Code Compliances '
RE: Proposed Resolution No. 20155 - Awarding Contracts to Eighteen(1 •
Contractors on a Rotation Basis for the Mowing of Privately-owned and
City-owned Vacant Lots in Areas of the City Designated as Areas
B through E.
•
Introduction:
Staff recommends that City Council adopt P.R. No. 20155, authorizing the City Manager to
execute contracts to eighteen (18) vendors for the mowing of privately-owned and City-owned
residential and commercial vacant lots in Areas B, C, D and E, described as follows. Area B is
bordered to the west by Foley Street and to the East by Savannah Avenue its southern border is
West Procter Street and northern border Zwolle Road. Area C is bordered to the west by
Savannah Avenue and to the east by 9th Avenue to the south by Lakeshore Drive and north by
25th Street. Area D is bordered to the west by 9th Avenue and to the eastward boundary of the
City,the southern boundary is Lakeshore Drive and the northern boundary is 25th Street(Griffing
Drive). Area E is bordered to the south by 25th Street and its northern border is Aero Drive, its
western border is Memorial Boulevard and eastern border of Jefferson Drive (Twin City
Highway/Stadium Road).
P.R. #20155 MOWING OF VACANT AREAS B-E LOTS 03/12/18 PG 2 OF 3
Background:
Bids were opened on February 21, 2018 for the mowing of privately-owned and city-owned
vacant lots in Areas B through E. A bid awarded is based on the lowest and most responsive
bids.The contractors are: (1)Myers and Myers,Port Arthur,TX @.0028;(2)DMJ Landscaping,
Port Arthur, TX @ .00289; (3) S-MO Unlimited, Port Arthur, TX @ .0029; (4) Derrick and
Noah Lawn Service, Port Arthur, TX @ .0030; (5) J & J Lawn Service and Landscaping,
Beaumont, TX @ .0030; (6) M& J Lawn Service, Port Arthur, TX @ .0030; (7) JL Handyman
Service, Port Arthur, TX @ .0031; (8) Support Operation Service, Port Arthur, TX @ .00315;
(9) Dee Rite Cut, Port Arthur, TX @ .0032; (10) Eduardo T. O. Landscaping, Groves, TX @
.0032; (11) Israel Lopez Construction, Port Arthur, TX @ .0032; (12) K & D Affordable Lawn
Service, Port Arthur, TX @ .0033; (13)All In One Lawn, Port Arthur, TX @ .0034; (14) Hite's
Maintenance, Port Arthur, TX @ .0035; (15)Affordable Lawn Care, Port Arthur, TX @ .0040;
(16)Newcost Company,Port Arthur,TX @.0040;(17)South East Texas Lawn&Maintenance,
Beaumont, TX @ .0040; (18) Bladerunners, Beaumont, TX @ .0041. Due to an abundance of
high grass in Port Arthur, the Environmental Health division needs multiple contractors to
maintain each area. The bid tabulation follows
1. Affordable Lawn Care,Port Arthur,TX .0040
2. All In One Lawn, Port Arthur, TX .0034
3. Bladerunners,Beaumont,TX .0041
4. Dee Rite Cut, Port Arthur, TX .0032
5. Derrick& Noah Lawn Service, Port Arthur,TX .0030
6. DMJ Landscaping, Port Arthur, TX .00289
7. Eduardo T.O. Landscaping, Groves,TX .0032
8. F & L Unlimited, Port Arthur, TX Disqualified
9. Hite's Maintenance,Port Arthur,TX .0035
10. Israel Lawn Service, Port Arthur, TX Disqualified
11. Israel Lopez Construction, Port Arthur,TX .0032
12. J & J Lawn Service and Landscaping,Beaumont, TX .0030
13. JJ AND K Industrial LLC, Beaumont, TX Disqualified
14. JL Handyman Service,Port Arthur,TX .0031
15. J M Lawn Service, Port Arthur, TX .30
16. K& D Affordable Lawn Service, Port Arthur TX .0033
17. M & J Lawn Service,Port Arthur, TX .0030
18. M & V Landscaping Company, Port Arthur, TX Disqualified
19. MS Service, Port Arthur, TX .30
20. Myers and Myers, Port Arthur,TX .0028
21. Newcost Company,Port Arthur,TX .0040
22. R. L. Eldridge Construction Inc., Sabine Pass, TX No Bid
23. South East Texas Lawn & Maintenance,Beaumont, TX .0040
24. S-MO Unlimited, Port Arthur,TX .0029
25. Sub South Inc., Port Neches, TX Disqualified
26. Support Operation Services, Port Arthur, TX .00315
27. Williams Transport, Lumberton, TX No Bid
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 a Port Arthur,Texas 77641-1089 a 409.983.8101 a FAX 409.982.6743
P.R. #20155 MOWING OF VACANT AREAS B-E LOTS 03/12/18 PC 3 OF 3
Budget Impact:
Acceptance of this recommendation will not require a budget amendment. Funding is available
in Account No. 001-1304-541.59-00.
Recommendation:
Staff recommends that City Council adopt P. R. 20155,thereby authorizing the City Manager to
execute eighteen(18)contractual agreements between the City of Port Arthur and(1)Affordable
Lawn Care, Port Arthur, TX; (2)All In One,Port Arthur,TX; (3) Bladerunners, Beaumont, TX;
(4)Dee Rite Cut,Port Arthur,TX; (5)Derrick&Noah Lawn Service,Port Arthur,TX; (6) DMJ
Landscaping, Port Arthur, TX; (7) Eduardo T. O. Landscaping, Groves, TX; (8) Hite's
Maintenance,Port Arthur,TX;(9)Israel Lopez Construction,Port Arthur,TX;: (10) J&J Lawn
Services and Landscaping, Port Arthur, TX; (11) JL Handyman, Port Arthur, TX; (12) K & D
Affordable Lawn, Port Arthur, TX; (13) M &J Lawn Service, Port Arthur, TX; (14) Myers and
Myers,Port Arthur,TX; (15)Newcost Company, Port Arthur,TX; (16) South East Texas Lawn
& Maintenance, Beaumont, TX; (17) S-MO Unlimited, Port Arthur, TX; and (18) Support
Operation Services, Port Arthur, TX.
DTP/tla
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 al 409.983.8101 x FAX 409.982.6743
P. R. #20155
03/12/18 TA/UPDATE
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CONTRACTS
BETWEEN THE CITY OF PORT ARTHUR AND EIGHTEEN (18)
VENDORS: (1) AFFORDABLE LAWN CARE OF PORT ARTHUR,
TEXAS, (2) ALL IN ONE LAWN SERVICE OF PORT ARTHUR, TEXAS,
(3) BLADERUNNERS OF BEAUMONT, TEXAS, (4) DEE RITE CUT OF
PORT ARTHUR, TEXAS, (5) DERRICK AND NOAH LAWN SERVICE
OF PORT ARTHUR, TEXAS, (6) DMJ LANDSCAPING OF PORT
ARTHUR, TEXAS, (7) EDUARDO T.0 LANDSCAPING OF GROVES,
TEXAS, (8) HITES MAINTENANCE OF PORT ARTHUR, TEXAS, (9)
ISRAEL LOPEZ CONSTRUCTION OF PORT ARTHUR, TEXAS, (10) J &
J LAWN SERVICE AND LANDSCAPING OF BEAUMONT, TEXAS, (11)
JL HANDYMAN OF PORT ARTHUR, TEXAS, (12) K & D AFFORDABLE
OF PORT ARTHUR, TEXAS, (13) M & J LAWN SERVICES OF PORT
ARTHUR, TEXAS, (14) MYERS AND MYERS OF PORT ARTHUR,
TEXAS, (15) NEWCOST COMPANY OF PORT ARTHUR, TEXAS, (16)
SOUTH EAST TEXAS LAWN AND MAINTENANCE OF BEAUMONT,
TEXAS, (17) S-MO UNLIMITED OF PORT ARTHUR, TEXAS AND (18)
SUPPORT OPERATION SERVICES OF PORT ARTHUR, TEXAS FOR
GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY-
OWNED VACANT LOTS IN AREAS OF THE CITY DESIGNATED AS
AREAS B THROUGH E, WITH AN ANNUAL PROJECTED
BUDGETARY IMPACT OF $150,000.00. FUNDS ARE AVAILABLE IN
ACCOUNT NUMBER 001-1304-541.59-00 — OTHER CONTRACTUAL
SERVICES.
WHEREAS, there are a large amount of properties that the City maintains by mowing
the grass, due to the lack of care by the owners; and
WHEREAS, multiple Contractors are needed for each area due to the volume; and
WHEREAS, the City advertised for bids on February 4, 2018 and February 11, 2018;
and •
WHEREAS, the City received twenty-seven (27) bids on February 21, 2018; and
P. R. #20155
03/12/18 TA
WHEREAS, F & L Unlimited, JJ and K Industrial, LLC and Sub South Inc., Israel Lawn
Service and M & V Landscaping Company were disqualified because the responsive bid
documentation that was submitted was not in compliance with the requirements set forth in the
Invitation to Bid; and
WHEREAS, the bid tab is attached hereto as Exhibit"A"; and
WHEREAS, mowing assignments will be given to the awarded contractor with the
lowest awarded contract price for Vacant Area B through E that is available at the time; and
WHEREAS, the list of successful bidders are attached hereto as Exhibit"B"; and
WHEREAS, the City received identical bids for contractors shown in Exhibit B; and
WHEREAS, Section 271.901,Texas Local Government Code states the lowest bidder by
lot in the case of identical bids to determine position in rotation: and
WHEREAS, the contract is for one (1) year with the option to renew for two (2)
additional one (1) year periods; and said contracts are attached as exhibits C through T.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the purposes of this Resolution, Area B is bordered to the west by Foley
Street and to the east by Savannah Avenue its southern border is West Procter and northern
border is Zwolle Road. Area C is bordered to the west by Savannah Avenue to the east by 9th
P. R. #20155
03/12/18 TA
Avenue to the south by Lakeshore Drive and to the north by 25th Street. Area D is bordered to
the west by 9t` Avenue and to the eastward boundary of the City, the southern boundary is
Lakeshore Drive and the northern boundary is 25th Street (Griffin Drive). Area E is bordered to
the south by 25th Street and northern border is Aero Drive, its western border is Memorial
Boulevard and Eastern Border of Jefferson Drive (Twin City Highway).
Section 3. That, the City Manager is hereby authorized to execute, on behalf of the City
of Port Arthur, contracts with (1) Myers & Myers of Port Arthur, Texas at .0028 per square
foot, (2) DMJ Landscaping of Port Arthur, Texas at .00289 per square foot, (3) S-MO
Unlimited of Port Arthur, Texas at .0029 per square foot, (4) Derrick & Noah Lawn
Service Of Port Arthur, Texas at .0030 per square foot, (5) J & J Lawn Service and
Landscaping of Beaumont, Texas at .0030 per square foot, (6) M & J Lawn Service of Port
Arthur, Texas at .0030 per square foot, (7) JL Handyman Service of Port Arthur, Texas at
.0031 per square foot, (8) Support Operation Services of Port Arthur, Texas at .00315 per
square foot, (9) Dee Rite Cut of Port Arthur, Texas at .0032 per square foot, (10) Eduardo
T.O. Landscaping of Groves,Texas at.0032 per square foot, (11)Israel Lopez Construction
of Port Arthur, Texas at .0032 per square foot, (12) K & D Affordable Lawn Service of
Port Arthur, Texas at .0033 per square foot, (13) All In One of Port Arthur, Texas at .0034
per square foot, (14) Hite's Maintenance of Port Arthur, Texas at .0035 per square foot,
(15) Affordable Lawn Service of Port Arthur, Texas at .0040 per square foot, (16) Newcost
Company of Port Arthur, Texas at .0040 per square foot, (17) South East Texas Lawn &
Maintenance of Beaumont, Texas at .0040 per square foot, and (18) Bladerunners of
P. R. #20155
03/12/18 TA
Beaumont, Texas at .0041 per square foot for the mowing of vacant lots located in the area
designated as Areas C through T, in substantially the same form as Exhibits C-T, respectively.
Section 4. That,the official rotation after casting of lots is attached hereto as Exhibit
B-1.
Section 5. That, a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this 24`h day of April, A.D., 2018, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following
vote:
AYES: Mayor •
Council Members
NOES:
DERRICK FORD FREEMAN, MAYOR
ATTEST:
SHERRI BELLARD, CITY SECRETARY
P. R. #20155
03/12/18 TA
APPROVED AS TO FORM:
v
1 i / 0
VAL TIZENO, CITY •' TORNE
APPROVED FOR ADMINISTRATION:
HARVEY L. ROBINSON
INTERIM CITY MANAGER
D el �THO AS-1" 'i
RECTOR OF INSPECTIO S & COD
I OMPLIANCE
APPROV AS TO AVAILABILITY OF FUNDS:
ANDii
VASQUFZ
DIRECTOR OF FINANCE
( 6
1140, LAiort.'
CLI TON ILLIAMS, CPPB
PURCHASING MANAGER
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EXHIBIT B
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
CONTRACTOR EXHIBIT PER SQUARE FT
1. MYERS & MYERS, PORT ARTHUR, TX C .0028
2. DMJ LANDSCAPING, PORT ARTHUR, TX D .00289
3. S-MO UNLIMITED, PORT ARTHUR, TX E .0029
4. DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX F .0030*
5. M & J LAWN SERVICE, PORT ARTHUR, TX G .0030*
6. J & J LAWN SERVICE AND LANDSCAPING, BEAUMONT, TX H .0030
7. JL HANDYMAN SERVICE, PORT ARTHUR, TX I .0031
8. SUPPORT OPERATION SERVICES, BEAUMONT, TX J .00315
9. DEE RITE CUT, PORT ARTHUR, TX K .0032**
10. ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX L .0032'5-
11.
0032*11. EDUARDO T.O. LANDSCAPING, GROVES, TX M .0032
Draw Lots to decide order of rotation for contractor
Draw Lots to decide order of rotation for contractor
Draw Lots to decide order of rotation for contractor
PAGE 2
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
CONTRACTOR EXHIBIT PER SQUARE FT
12. K & D AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX N .0033
13. ALL IN ONE, PORT ARTHUR, TX 0 .0034
14. HITE'S MAINTENANCE, PORT ARTHUR, TX P .0035
15. AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX Q .0040***
16. NEWCOST COMPANY, PORT ARTHUR, TX R .0040***
17. SOUTH EAST TEXAS LAWN & MAINTENANCE, BEAUMONT, TX S .0040
18. BLADERUNNERS, BEAUMONT, TX T .0041
Draw Lots to decide order of rotation for contractor
** Draw Lots to decide order of rotation for contractor
*** Draw Lots to decide order of rotation for contractor
EXHIBIT B- 1
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS
ON APRIL 24, 2018
CONTRACTOR EXHIBIT PER SQUARE FT
1. MYERS & MYERS, PORT ARTHUR, TX C .0028
2. DMJ LANDSCAPING, PORT ARTHUR, TX D .00289
3. S-MO UNLIMITED, PORT ARTHUR, TX E .0029
4. DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX F .0030
5. M & J LAWN SERVICE, PORT ARTHUR, TX G .0030
6. J & J LAWN AND LANDSCAPING, BEAUMONT, TX H .0030
7. JL HANDYMAN SERVICE, PORT ARTHUR, TX I .0031
8. SUPPORT OPERATION SERVICE, PORT ARTHUR, TX J .00315
9. DEE RITE CUT, PORT ARTHUR, TX K .0032
10. ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX L .0032
11. EDUARDO T.O. LANDSCAPING, GROVES, TX M .0032
PAGE 2
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS
ON APRIL 24, 2018
CONTRACTOR EXHIBIT PER SQUARE
FT
12. K & D AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX N .0033
13. ALL IN ONE, PORT ARTHUR, TX 0 .0034
14. HITE'S MAINTENANCE, PORT ARTHUR, TX P .0035
15. NEWCOST COMPANY, PORT ARTHUR, TX R .0040
16. AFFORDABLE LAWN CARE , PORT ARTHUR, TX Q .0040
17. SOUTH EAST TEXAS LAWN & MAINTENANCE, BEAUMONT, TX S .0040
18. BLADERUNNERS, BEAUMONT, TX T .0041
Exhibits Are Available For Review
In The
City Secretary's Office
. R. #20155
U
03/12/18 A
(t)\
RESOLUTION NO.
A RESOLUTION AUTHORIZING ONE (1) YEAR CON RA TS
BETWEEN THE CITY OF PORT ARTHUR AND EIGHTEEN (18)
VENDORS: (1) AFFORDABLE LAWN CARE OF PORT ARTHUR,
TEXAS, (2) ALL IN ONE LAWN SERVICE OF PORT ARTHUR, TEXAS,
(3) BLADERUNNERS OF BEAUMONT, TEXAS, (4) DEE RITE CUT OF
PORT ARTHUR, TEXAS, (5) DERRICK AND NOAH LAWN SERVICE
OF PORT ARTHUR, TEXAS, (6) DMJ LANDSCAPING OF PORT
ARTHUR, TEXAS, (7) EDUARDO T.O LANDSCAPING OF GROVES,
TEXAS, (8) HITES MAINTENANCE OF PORT ARTHUR, TEXAS, (9)
ISRAEL LOPEZ CONSTRUCTION OF PORT ARTHUR, TEXAS, (10) J &
J LAWN SERVICE AND LANDSCAPING OF BEAUMONT, TEXAS, (11)
JL HANDYMAN OF PORT ARTHUR, TEXAS, (12) K& D AFFORDABLE
OF PORT ARTHUR, TEXAS, (13) M & J LAWN SERVICES OF PORT
ARTHUR, TEXAS, (14) MYERS AND MYERS OF PORT ARTHUR,
TEXAS, (15) NEWCOST COMPANY OF PORT ARTHUR, TEXAS, (16)
SOUTH EAST TEXAS LAWN AND MAINTENANCE OF BEAUMONT,
TEXAS, (17) S-MO UNLIMITED OF PORT ARTHUR, TEXAS AND (18)
SUPPORT OPERATION SERVICES OF PORT ARTHUR, TEXAS FOR
GRASS MOWING SERVICES OF PRIVATELY-OWNED AND CITY-
OWNED VACANT LOTS IN AREAS OF THE CITY DESIGNATED AS
AREAS B THROUGH E, WITH AN ANNUAL PROJECTED
BUDGETARY IMPACT OF $150,000.00. FUNDS ARE AVAILABLE IN
ACCOUNT NUMBER 001-1304-541.59-00 — OTHER CONTRACTUAL
SERVICES.
WHEREAS, there are a large amount of properties that the City maintains by mowing
the grass, due to the lack of care by the owners; and
WHEREAS, multiple Contractors are needed for each area due to the volume; and
WHEREAS, the City advertised for bids on February 4, 2018 and February 11, 2018;
and
WHEREAS, the City received twenty-seven(27) bids on February 21, 2018; and
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS
CONTRACTOR EXHIBIT PER SQUARE FT
1. MYERS & MYERS, PORT ARTHUR, TX C .0028
2. DMJ LANDSCAPING, PORT ARTHUR, TX D .00289
3. S-MO UNLIMITED, PORT ARTHUR, TX E .0029
DERRICK & NOAH LAWN SERVICE, PORT ARTHUR, TX F .0030*
M & J LAWN SERVICE, PORT ARTHUR, TX G .0030*
6. J & J LAWN AND LANDSCAPING, BEAUMONT, TX H .0030
7. JL HANDYMAN SERVICE, PORT ARTHUR, TX I .0031
8. SUPPORT OPERATION SERVICE, PORT ARTHUR, TX J .00315
DEE RITE CUT, PORT ARTHUR, TX K .0032"*
ISRAEL LOPEZ CONSTRUCTION, PORT ARTHUR, TX L .0032**
11. EDUARDO T.O. LANDSCAPING, GROVES, TX M .0032
* Draw Lots to decide order of rotation for contractor
** Draw Lots to decide order of rotation for contractor
*** Draw Lots to decide order of rotation for contractor
PAGE 2
ENVIRONMENTAL HEALTH DIVISION
MOWING OF VACANT LOTS IN AREAS B-E
SUCCESSFUL BIDDERS
OFFICIAL ORDER OF ROTATION AFTER THE DRAWING OF THE LOTS
CONTRACTOR EXHIBIT PER SQUARE
FT
12. K & D AFFORDABLE LAWN SERVICE, PORT ARTHUR, TX N .0033
13. ALL IN ONE, PORT ARTHUR, TX 0 .0034
14. HITE'S MAINTENANCE, PORT ARTHUR, TX P .0035
AFFORDABLE LAWN CARE, PORT ARTHUR, TX Q .0040'
NEWCOST COMPANY, PORT ARTHUR, TX R .0040`'
17. SOUTH EAST TEXAS LAWN & MAINTENANCE, BEAUMONT, TX S .0040
18. BLADERUNNERS, BEAUMONT, TX T .0041
Draw Lots to decide order of rotation for contractor
Draw Lots to decide order of rotation for contractor
Draw Lots to decide order of rotation for contractor