HomeMy WebLinkAboutPR 20244: CONTRACT WITH SIDDONS-MARTING EMERGENCY GROUP FOR PREVENTATIVE MAINTENANCE AND REPAIR TO FIRE DEPARTMENT APPARATUS AND VEHICLES }� rr
City l 4
ort rt h u
MAUS
INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: April 30,2018
To: Harvey Robinson, Interim City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 20244
Nature of the Request:
The Fire Department recommends that the City Council approve Proposed Resolution 20244
authorizing the second renewal, the third year, of a contract with Siddons-Martin Emergency Group
of, Port Arthur, and Houston, Texas in an amount not to exceed $200,000. The vendor has agreed to
renew for the terms outlined in the original contract
Staff Analysis, Considerations:
The Port Arthur Fire Department operates a number of fire apparatus and special service
response vehicles, the proper servicing and repair of these vehicles is absolutely necessary to
ensure both their longevity and their performance dependability. For the last five years
Siddons-Martin Emergency Group has performed maintenance and repairs to the Fire
Department's fleet with positive results. Siddons-Martin Emergency Group, is headquartered
in Houston, with a service facility in the Port Arthur Business Park. Siddons-Martin has
performed the requested services dependably in the past.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
. This contract in the not to exceed amount of$200,000 is budgeted in Fire Department
Vehicle Maintenance Account #001-1121-522.43-00 and will be included to two budget
cycles.
"Remember we are here to serve the Citizens of Port Arthur"
P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. No. 20244
5/8/18
Idr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR AND FINAL YEAR
OF THE CONTRACT WITH SIDDONS-MARTIN EMERGENCY GROUP
OF PORT ARTHUR AND HOUSTON, TEXAS, FOR PREVENTATIVE
MAINTENANCE AND REPAIR TO FIRE DEPARTMENT FIRE
APPARATUS AND OTHER SPECIAL RESPONSE VEHICLES, WITH A
PROJECTED BUGETARY IMPACT OF $200,000.00; FUNDING
AVAILABLE IN FIRE DEPARTMENT VEHICLE MAINTENANCE
ACCOUNT NO. 001-1121-522.43-00.
WHEREAS, pursuant to Resolution No. 16-085, adopted by the City Council on
March 22, 2016, the City entered into a one-year contract with Siddons-Martin Emergency
Group of Port Arthur, and Houston, Texas, for preventative maintenance and repair to
Fire Department fire apparatus and special response vehicles; and
WHEREAS, the contract provided for the option to renew for two (2) additional
one-year periods; and
WHEREAS, per Resolution No. 17-119, Council approved the second year (first
renewal) with Siddons-Martin; and
WHEREAS, Siddons-Martin Emergency Group and the City of Port Arthur has
mutually agreed to renew the contract for the third and final year with the same terms
outlined in the original agreement; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P.R. No. 20244
5/8/18 Idr
Section 2. That the City Council herein authorizes the third and final of the
contract with Siddons-Martin Emergency Group, with the same terms outlined in the
original agreement.
Section 3. That an authorized agent of Siddons-Martin Emergency Group will
sign this resolution agreeing to the terms hereof.
Section 4. That a copy of the caption of this resolution shall be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
MAYOR:
COUNCILMEMBERS: ,
NOES: .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 20244
5/8/18 Idr
APPROVED AS TO FORM:
V6eP
Val Tizeno, ity Att.,ey
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Andrew asquez, Finance Director
'
(PiUt,L,
Clifton Williams, CPPB
Purchasing Manager
AGREED TO:
SIDDONS-MARTIN EMERGENCY GROUP
By:
Print Name:
Title:
P.R. No. 20244
5/8/18
Idr
Exhibit "A"
\.
,
City of ECuynergy �
II illt,
ort rthrt�
Teras
Siddons-Martin Emergency Group— Fire Apparatus Maintenance for Fire Department
Original Contract Period: May 18, 2016 to May 17, 2017
Original Contract Price:
Apparatus Semi-Annual PM Annual PM Parts Cost
Fire Engine $795.00 $1495.00 Cost x 1.67
Aerial $795.00 $2795.00 Cost x 1.67
Rescue $795.00 $1495.00 Cost x 1.67
Wheels Off Brake Inspection $200
Hourly Rate During Normal Business Flours at Vendors Shop $104.50
Hourly Rate During Normal Business Flours for Road Service $104.50
Hourly Rate After Normal Business Hours for Road Service $118.50
Road Service Travel Rate $104.50
Normal Operating Business Hours NI-F,7:30 AM to 4:30 PM
Markup for work which is subcontracted Cost x 1.40
Proposed Contract Renewal Period May18, 2018 to May 17,2019
I Jl I agree to renew my existing contract at the original contract price and proposed
ll vv �I renewal period listed above.
I disagree (if so please give a brief explanation)
/A04/1, /1,.i%J'3�41 7/; _ . .ve. -JGy7
Printed Name Telephone Number
' 27-------- crhA.!-Ljci-'
hSi azure Date
Must be signed by a person having authority to bind the firm in a contract