HomeMy WebLinkAboutPR 20268: EDC, 2ND YEAR 1ST RENEWAL AFFORDABLE LAWN & TRACTOR SERVICE, LANDSCAPING AND IRRIGATION Interoffice
MEMORANDUM
To: Mayor, City Council, City Manager
From: Floyd Batiste, CEO
Date: May 15, 2018
Subject: P. R.No. 20268; Council Meeting of May 22,2018
ATTACHED IS PROPOSED RESOLUTION 20268
AUTHORIZING THE SECOND YEAR(1sT RENEWAL)
OF THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION AND AFFORDABLE LAWN &
TRACTOR SERVICE OF PORT ARTHUR,TEXAS FOR
LANDSCAPING AND IRRIGATION MAINTENANCE.
FUNDING AVAILABLE IN EDC ACCOUNT NO. 120-
1429-582.59-02.
P.R.NO. 20268
05/11/2018 RAJ
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION AND AFFORDABLE LAWN & TRACTOR
SERVICE OF PORT ARTHUR,TEXAS FOR LANDSCAPING AND
IRRIGATION MAINTENANCE AT THE SPUR 93 BUSINESS
PARK IN THE AMOUNT OF $28,500.00; PAEDC FUNDING
ACCOUNT NO. 120-1429-582.59-02
WHEREAS,the City Council for the City of Port Arthur per Resolution 17-156 approved
the City of Port Arthur Section 4A Economic Development Corporation("PAEDC")to enter into a
contract with Affordable Lawn&Tractor Service for landscaping and irrigation maintenance at the
PAEDC Spur 93 Business Park; and
WHEREAS,the contract was for a period of twelve(12)months with an option to renew for
two additional 1-year periods; and
WHEREAS,the contract renewal with Affordable Lawn&Tractor Service at a cost not to
exceed$28,500.00 as denoted in Exhibit"A"was approved by PAEDC Board of Directors at their
May 7, 2018 regular Board meeting.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That City Council hereby approves the first renewal of the contract with
Affordable Lawn & Tractor Service of Port Arthur, Texas, for landscaping and irrigation
maintenance at the PAEDC Spur 93 Business Park with a projected budgetary impact of$28,500.00.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
,
READ,ADOPTED AND APPROVED on this day of A.D.,2018,at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Councilmembers
•
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
tr
Floyd Batis , PAE I ' 0
APPROVED AS TO FORM:
Guy N. Goo s son, 'AED Att i ey
#1498903 Page 2
APPROVED AS TO FORM:
/ •r
Valecia R. Tizeno, City •01 orney
Andrew Vasquez, Finance Director
eIll
Clio on Williams, CPPB,
Purchasing Manager
#1498903 Page 3
EXHIBIT "A"
CONTRACT FOR THE GRASS CUTTING MAINTENANCE OF
CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION BUSINESS PARK ON HIGHWAY 93
IN THE CITY OF PORT ARTHUR,TEXAS
THIS CONTRACT, made the day of July 2018, by and between the City
of Port Arthur Section 4A Economic Development Corporation, organized under the laws of
the State of Texas (the "OWNER") and Jody Christian d/b/a Affordable Lawn and Tractor
Service,2101 Highway 73, Port Arthur, Texas (the "CONTRACTOR").
In consideration of the payment terms, conditions and agreements set forth herein,
OWNER and CONTRACTOR agree as follow:
1. The term of this Contract shall be from July , 2018 to July , 2019, with an
option to renew for One(1) additional one(1) year periods.
2. The CONTRACTOR will perform mowing, trimming and removal of litter and debris
at the OWNER'S Highway 93 Business Park as stated in the Contract Documents.
3. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies, tools and equipment, labor and other services necessary
to connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications set forth in the Contract Documents.
4. The CONTRACTOR agrees to perform all of the work described in the Specifications
of the Contract Documents and to comply with the terms therein for the annual cost
not to exceed$28,500 and the payments will be prorated monthly.
5. The term"Contract Documents"means and includes the following:
a. Contract
b. Advertisement for Bids
c. Addenda(if any).
d. General Information
e. Specifications
f. Bid
g. Notice of Award
6. This Contract shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, duplicate copies of the Contract each of which shall
be deemed an original on the first above written.
Signed on the day of , 2018.
City of Port Arthur Section 4A
Economic Development Corporation
President
ATTEST:
Secretary
Signed on the day of , 2018.
Jody Christian d/b/a Affordable Lawn
And Tractor Service
By:
Jody Christian