HomeMy WebLinkAboutPR 20193: AMENDING RESOLUTION NO. 17-301 FOR THE 4TH STREET IMPROVEMENTS PROJECT ttliii
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 27, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: P.R. 20193 —Amending Resolution No. 17-301 for the 4th Street Improvements
Project
Introduction:
City Council to approve the amendment to Resolution No. 17-301 authorizing the City
Manager to correct the contract amount of the 4th Street Improvements Project to
$974,511.48.
Background:
The City Council approved Change Order No. 3 which increased the contract amount by
$58,969.04 per Resolution No. 17-301. However, the change order amount was added to the
original contract amount of $888,612.74 instead of the revised contract amount of
$915,542.44. This proposed resolution is for the correction to the actual amount to date
($915,542.44+ $58,969.09) for a total of$974,511.48.
Budget Impact:
Funds are available in the following account: Project No. 4THST1, Account No. 105-1431-
552.86.01 CDBG
Recommendation:
Approval of P. R. No. 20193 authorizing the Interim City manager to amend Resolution No.
17-301 for the 4th Street Improvements Project correcting the revised contract amount from
$947,581.78 to the amount of$974,511.48.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R. No. 20193
04/26/18 rtb
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 17-301,
AUTHORIZING THE CITY MANAGER TO EXECUTE A CORRECTION
TO THE CONTRACT AMOUNT FROM $947,581.78 TO $974,511.48
WITH EXCAVATION AND CONSTRUCTIONS, LLC FOR THE 4TH
STREET IMPROVEMENTS PROJECT.
WHEREAS, per Resolution No. 17-301, the City Council authorized the City
Manager to execute Change Order No. 3 to the contract between the City of Port Arthur
and Excavation and Construction, LLC for the 4th Street Improvements Project; and
WHEREAS, Change Order No. 3 increased the contract by $58,969.04 to a new
contract amount of $947,581.78 and increasing the contract term by 20 days to a new
total of 165 days; and
WHEREAS, the Change Order No. 3 amount of $58,969.04 was incorrectly added
to the original contract amount of $888,612.74, which brought the total amount to
$947,581.78; and
WHEREAS, the amount should have been added to the revised contract amount
of $915,542.44 which brings the total to the correct amount of $974,511.48; and
WHEREAS, the correction of the contract total on Change Order No. 3 is
necessary to indicate the correct contract amount; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and
THAT, the City Council of the City of Port Arthur hereby approve the amendment
to Resolution No. 17-301, changing the revised contract amount from $947,581.78 to
P.R. No. 20193
Page 2
$974,511.48 for the 4th Street Improvements Project as shown in Exhibit "A" attached
hereto and made a part hereof; and
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City, the amendment to Resolution No. 17-301; and
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at
a regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Freeman
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
11, 41 &AI S
Valecia Trio' o Harvey Robinson
City Attorney Interim City Manager
P.R. 20193
Page 3
APPROVED AS FOR AVAILABILITY OF
FUND .
Andrew Vasquez, CPA
Director of Finance
Armando Gutierrez, Jr., P.E.
Director of Public Works
Clifto Williams, CPPB
Purchasing Manager
EXHIBITA
CITY OF PORT ARTHUR
DATE: April 26,2018
PROJECT: 4th STREET IMPROVEMENTS(STADIUM RD.TO DUFF DR.)
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: EXCAVATION AND CONSTRUCTION,LLC.
CHANGE ORDER NO.: 03
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Add/Deduct Construction Items and/or quantities to the Contract:
Item Item Original New Unit
Description Unit Difference Amount
No. Code Quantity Quantity Price
PAVING AND DRAINAGE
ADDITION
15 247 ADDITIONAL 3" FLEX BASE TY A,Gr 1,(DC),ALL IN SY 5929.00 5929.00 $13.52 $80,160.08
ACCORD w/PLANS&SPECS
19 420 CONC DRWYS,ALL IN ACCORD w/PLANS&SPECS _ SY 3,100 3356.00 256.00 $29.66 $7,592.96
22 150 BLADING(REMOVE TOP 3"&SCARIFY 3" BELOW) STA - 23.64 23.64 $2,000.00 $47,280.00
TOTAL ADDITION $135,033.04
DELETION _
18 340 ASPHALT FOR DRWYS,ALL IN ACCORD w/PLANS&SPECS TON 300 - (300.00) $ 186.88 ($56,064.00)
21 SUPPLEMENTAL ITEMS(WHEN AUTHORIZED) 1 - (1.00) $20,000.00 ($20,000.00)
TOTAL DELETION ($76,064.00)
CHANGE ORDER TOTAL AMOUNT ADDED $58,969.04
NOTE: ALL ITEMS SHALL BE IN ACCORDANCE WITH PLANS&SPECIFICATIONS
ORIGINAL CONTRACT AMOUNT: $888,612.74
NET FROM PREVIOUS CHANGE ORDERS: $915,542.44
TOTAL AMOUNT OF THIS CHANGE ORDER: $58,969.04
PERCENT OF THIS CHANGE ORDER: 6.64%
TOTAL PERCENT CHANGE ORDER TO DATE: 9.27%
NEW CONTRACT AMOUNT: $974,511.48
NO CALENDAR DAYS HAVE BEEN ADDED IN THE CONTRACT BY THIS CHANGE ORDER
i
•
ACCEPTED BY: PREPARED BY: ,;���,
(Contractor,Of icer or Owner) l.. FAEL G.MIRANDA
EXCAVATION&CONSTRUCTION, PROJECT MANAGER
LLC
APPROVED BY: / glearif
C . � , /
ALBERTO ELEFANO,P.E. RAWETTS T. AAHETH,SR.,E.II'.
CITY ENGINEER SUPER ING ENGINEER
ATTESTED BY:
HARVEY ROBINSON CLIFTON WILLIAMS,CPPB
INTERIM CITY MANAGER PURCHASING MANAGER