HomeMy WebLinkAboutPR 20275: AMENDMENT TO RESOLUTION PERTAINING TO REPLACING THE PURCHASE OF FLAT BED TRUCKS FOR PUBLIC WORKS STREET DIVISION City of -i.
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INTEROFFICE MEMORANDUM
Date: May 17,2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., Director of Public Works
RE: PR 20275
Introduction:
Approval of Proposed Resolution No. 20275 authorizing the purchase of one (1) — one ton crew cab
flatbed truck from Mid County CDJRF of Port Arthur, Texas in the amount of$42,180.95. This is an
amendment to Resolution 18-156.
Background:
This purchase is for the replacement of damaged equipment due to flooding caused by Hurricane
Harvey. Unit#1843 is a 2011 Ford F450 flatbed truck which was operational prior to the storm and has
been totaled by TML. At this time we are requesting replacement of this unit in the amount of
$42,180.95, listed as option 8. Public Works mistakenly requested Option 10 from Silsbee Ford in the
amount of$34,081.84 on Resolution 18-156,but it should have been option 8 from Mid County CDJRF
in the amount of$42,180.95. This truck is to be used in the daily operational functions of the Public
Works Streets Division.
Budget Impact:
Funds are provided in account no. 147-2300-901.92-00, Emergency Management—Equipment.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. No. 20275, as
discussed and/or outline above.
/aw
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743
P.R.No. 20275
05/15/18 aw/ht
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO RESOLUTION
18-156 AS IT PERTAINS TO REPLACING THE PURCHASE OF THE
OPTION 10 FLATBED TRUCK FROM SILSBEE FORD OF SILSBEE,
TEXAS WITH AN OPTION 8 FLATBED TRUCK FROM MID COUNTY
CDJRF OF PORT ARTHUR,TEXAS WITH A PROJECTED BUDGETARY
PRICE INCREASE OF $8,099.11. FUNDS ARE AVAILABLE IN 147-2300-
901.92-00 EMERGENCY MANAGEMENT FUND — EQUIPMENT,
PROJECT NO. 082617.
WHEREAS, Hurricane Harvey destroyed the majority of City of Port Arthur's fleet,
including Unit#1843, a one ton flatbed truck; and,
WHEREAS,the Public Works Streets Division utilizes these trucks in the daily operations
of streets maintenance throughout the City, hauling both material and equipment to and from job
sites; and,
WHEREAS, the Purchasing Division administered a competitive bid process and opened
bids from ten(10)different vendors for eleven(11)different options of flatbed trucks as delineated
in our Purchasing Policy; and,
WHEREAS, the Option 10 flatbed truck was mistakenly requested when Council
approved Resolution No. 18-156,at a cost of$34,081.84 from Silsbee Ford of Silsbee,Texas; and,
WHEREAS, Mid County CDJRF of Port Arthur, Texas held the lowest competitive bid
for the correct Option 8 in the amount of$42,180.95; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the amendment to replace the purchased Option
10 with Option 8 flatbed truck, in the amount of$42,180.95 from Mid County CDJRF of Port
Arthur, Texas; and,
P.R. No. 20275
05/15/18 aw/ht
THAT, funding is available in account no. 147-2300-901.92-00, Emergency Management
Fund—Equipment, Project No. 082617; and,
THAT, funding for this equipment is provided for in the Tropical Storm Equipment
Recovery budget; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ,ADOPTED, AND APPROVED this the day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES: .
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary iAPP OVED AS TO FORM:
ildig....kef
Val Tizeno
City Attorney
APPROVED AS TO AVAILABILITY
APPROVED FOR ADMINISTRATION: OF FU1pS:
.›.,t,„ 4 ,A 1/,- '
Harvey Robinson Andrew Vasquez
Interim City Manager Director of Finance
P.R. No. 20275
05/15/18 aw/ht
,GCI.
Armando Gutierrez, Jr. Clifton illiams
Director of Public Works Purchasing Manager
P.R. No. 20275
05/15/18 aw/ht
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