HomeMy WebLinkAboutPR 20248: PURCHASE OF TWO TRANSIT WORKS DIESEL POWERED SUPPORT VEHICLES FOR TRANSIT DEPARTMENT INTEROFFICE MEMORANDUM To: Harvey Robinson, Interim City Manager From: Ivan Mitchell, Transit Manager Subject: P.R. No. 20248 Paratransit Vehicle Purchase Date: 04/30/2018 Recommendation: Port Arthur Transit (PAT) is recommending the City of Port Arthur's, City Council approve Proposed Resolution No. 20248. The Resolution would authorize the purchase of two (2) 2018 Transit Works diesel powered support vehicles from the State of Texas SmartBuy contract through Creative Bus Sales of Irving, Texas in the amount of$112,793.02. The two (2)vehicles would replace existing transit vehicles that have exceeded their designed useful life based on Federal Transit Administration(FTA)Guidelines. Background: Port Arthur Transit(PAT)currently has one(1)2009 twelve passenger Ford van and'one(1)2009 fifteen (15) passenger Ford van that have exceeded their designed useful life of five (5) years or 100,000 miles as established by the Federal Transit Administration (FTA) Guidelines. The proposed procurement of two (2) additional vans will assist PAT's Paratransit and Fixed Route services in improving client services by reducing existing vehicle constraints; thus allowing the department to maintain compliance within the Federal Transit Administration's(FTA)Guidelines and Regulations. Note: Estimated delivery days are 180 days upon receipt of the City's Purchase Orders. Budgetary/Fiscal Effect: The funding allotment for this procurement is an 80% Federal Transit Administration (FTA) grant that is matched with a 20%transportation development credit(TDC). The result is the City of Port Arthur will be reimbursed by the FTA 100% in the amount of$56,396.51 for each vehicle which equates to a total of$112,793.02.Account no. 401-1509-561.93-00 Staffing/Employee Effect: At this time no anticipated effect on staffing is expected with this action. 1 Summary: Port Arthur Transit(PAT)is recommending that the City of Port Arthur's, City Council approve proposed resolution NO.20247.The resolution would authorize the purchase of two(2)2018 Transit Works Diesel Powered Support Vehicles from the State of Texas SmartBuy contract through Creative Bus Sales of Irving, Texas in the amount of$112,793.02.The funding allotment for this procurement is an 80%Federal Transit Administration grant that is matched with a 20% transportation development creditTDC). ti Ivan Mitchell General Manager Port Arthur Transit 2 P.R. No. 20248 04/23/2018 CB RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 2018 TRANSIT WORKS DIESEL POWERED SUPPORT VEHICLES FROM THE STATE OF TEXAS SMARTBUY CONTRACT THROUGH CREATIVE BUS SALES OF IRVING, TEXAS, IN THE TOTAL AMOUNT NOT TO EXCEED $112,793.02.00. FUNDS ARE AVAILABLE IN GRANT TX 1553-2016-1-P1. ACCOUNT NO. 401-1509-561.93-00 WHEREAS, the Transit Department requests to purchase two (2) replacement 2018 Transit Works Diesel Powered Support Vehicles from the State of Texas Smart Buy Contract through Creative Bus Sales of Irving, Texas; and, WHEREAS, this procurement is funded by an 80% Federal Transit Administration grant matched with 20% Transportation Development Credit (TDC), under the Transit Grant TX 1553- 2016-1-Pun the total amount of$112,793.02, which will be 100%reimbursed to the City; and, WHEREAS, this procurement is compliant with all Federal Transit Administration's (FTA) Guidelines and Regulations pursuant to the attached Exhibit "A" from Transit Works; and, WHEREAS, State of Texas SmartBuy Contract through Creative Bus Sales of Irving, Texas, provided the quote attached as Exhibit"B", which meets our specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT,the City Council of the City of Port Arthur hereby authorizes the City Manager to purchase two (2) 2018 Transit Works Transit 350 Wagon Diesel Powered Support Vehicles from the State of Texas SmartBuy Contract through Creative Bus Sales of Irving, Texas, in the total amount not to exceed$112,793.02. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this day of May A.D. 2018 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: P.R. 20248 04/23/2018 CB NOES: Mayor ATTEST: City Secretary AP ROVED AS TO FORM: City Atto ' mud' o3 APPROVED FOR ADMINISTRATION: C. Manager Tr sit Manager APPRO D A AVAILABILTY OF FUNDS: Jt& /✓`-� t Director of Financ (Account No.401-1509-561.93-00) Purchasing Manager P.R. No. 20248 04/23/2018 CB Exhibit "A" 0 U.S. Department Headquarters East Building 5' Floor--TCR 1200 New Jersey Avenue SE of Transportation Washington.DC 20590 Federal Transit Administration September 21,2017 Cindy Poinar Transit Works 1090 W. Wilbeth Rd, Akron. OH 44314 Re: 1'VM DBE Goal Concurrence/Certification Letter—Fiscal Year 2018 Dear Ms. Poinar: This letter is to inform you that the Federal 'Transit Administration's(1=1'A)Office of Civil Rights has received Transit Works' Disadvantaged Business Enterprise(D131)goal and methodology for FY 2018 for the period of October 1. 2017—September 30. 2018.This goal submission is required by the U.S. Department of Transportation's DBE regulations at 49 CFR Part 26 and must be implemented in good faith. We have reviewed your FY 2018 DBE goal and determined that it is compliant with DOT's DBE regulations. You are eligible to hid on VIA-funded transit contracts.This letter or a copy of the TVM listing on FTA's website may he used to demonstrate your compliance with DBE requirements when bidding on federally funded vehicle procurements. LTA reserves the right to rcmoveisuspend this concurrence if your D131 program or FY 2018 DBE goal is not implemented in good faith. In accordance ss ith this good faith requirement,you must submit your DBE Uniform Report to ETA by December 1. 2017.This report should reflect all FTA- funded contracting activity for the second period of FY 2017 (i.e.. from April Ito September 30). Please also be mindlui that your FY 2019 DBL goal methodology must be submitted to FTA by August 1. 2018. Any updates to the program plan must be submitted to ETA as they occur. Thank you for your cooperation. It' ou have any questions regarding this approval. please contact the FTA DBE Team via e-mail at F'!'>I%t'AISubmissinavit'dot.or. Sincerely. f John Daae Program/Manager for Policy and Technical Assistance Office of Civil Rights TRANSIT WORKS ,;v€ TRANSli SO .1T ONS FEDERAL MOTOR VEHICLE SAFETY STANDARDS TransitWorks hereby certifies that the conversions being proposed (delivered) will meet or exceed all applicable Federal Motor Vehicle Safety Standards (FMVSS). Signed: /4.4111--- 9 !� -t Kenneth H. Richards Title: Business Manager Date: 1/11/2018 TransitWorks,LIC Toll Free 844-872-6799 • Local 330-861-1118 • Fax 330-861-0281 1090 West Wilbeth Road,Akron,OH 44314 • www.Transit-Works.com Buy America Pre-Award for Texas Comptroller Contract TransitWorks alteres a completed chassis from Ford Motor Company that are manufactured in Kansas City, MO to be a wheelchair accessible vehicle.The OEM seats will be removed,a new subfloor will be installed with wheelchair tracks.A Wheelchair lift will be installed at the rear of the vehicle.Additional items intended to be installed are aftermarket steps,stanchion poles,window tint and back up alarm. TransitWorks herby certifies that the vehicles intended to be delivered to Creative Bus for the Texas Comptroller Contract complies with the requirements of the Surface transportation Assistance Act of 1982 and the regulations of 49 CFR 661, Part 661.11 .7. ‘?!;: : ,/-s-*•------'°---- Signed: Ken Richards Title: Buisiness Manager Date: 5/9/2018 Buy America Pre-Award for Texas Comptroller Contract Subcomponent%of Manufacturing Component and Component%of Vehicle Manufacturing Location(if U.S.-CityComponent C System(Or Group of Components) Supplier Name Location(U.S.or ponent Total% State;if Foreign-City& Component -1 Description Foreign) Country) U.S. Foreign U.S. Foreign ADD-TRAN INSERT 'Ford Transit License Plate Ins Auto Dealer Designs U.S. Akron,OH 100% 0% 0.00% 0.00% ADD-TRANFRAME Ford Transit Frame Bracket Auto Dealer Designs U.S. Akron,OH 100% 0% 0.00% 0.00% AH-SIKA-205 Activator Austin Hardware U.S. Lyndhurst,NJ 100% 0% 0.03% 0.00% ALT-CR1B72 Black Chroma Phantom Compass Flooring Foreign United Kingdom 0% 100% 0.00% 0.54% AMFA-10003486 Sikaflex 265 600m1 black saus AMF Bruns of America Foreign Switzerland 0% 100% 0.00% 0.30% AMFA-10003487 Sikaflex Primer 206 GoP AMF Bruns of America Foreign Switzerland 0% 100% 0.00% 0.17% AMFA-10013477 Spacer Plate 173mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.12% AMFA-10013477 Spacer Plate 173mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.03% AMFA-20001202 SmartLeg USA met Wheelie wheel AMF Bruns of America U.S. Hudson,OH 60% 40% 1.81% 0.00% AMFA-20001202 SmartLeg USA met Wheelie wheel AMF Bruns of America U.S. Hudson,OH 60% 40% 0.45% 0.00% AMFA-200261840 End Cap For Floor Track AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.00% AMFA-200269390 AMFA FLOOR POCKET AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.11% AMFA-22005 95 Basic 3360mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.20% AMFA-22008 Double Basic 173mm x 3360mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 1.45% AMFA-22010 Spacer 78mm x 3360mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.07% AMFA-22020 Spacer 173mm x 3360mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.11% AMFA-22021 End Profile Left 210mm x 3360m AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.10% AMFA-22022 End Profile Right 210mm 0 3360 AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.11% AMFA-22030 Airline Rail 3360mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 1.25% AMFA-22070 Bolt BZK Mt 0x25mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.10% AMFA-22071 Bolt BZK M10 x 60mm AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.01% AMFA-22072 Bolt M10-200 Stainless Steel AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.04% AMFA-22075 Assembly Plugs AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.04% AMFA-22080 Lock Plate AMF Bruns of America Foreign Neatherlands 0% 100% 0.00% 0.03% BENT-TL500 Ceiling Fitting Transit Fittings of America U.S. Youngstown,OH100% 0% 0.02% 0.00% BPW-SB23 NO SMOKING Decal,Red on white Cutting Edge Signs U.S. Twinsburg.OH 100% 0% 0.01% 0.00% BRA-400536KS Rear install kit for Transit Braun Ability U.S. Winamac,IN 100% 0% 0.43% 0.00% BRANCL919FIB-2 KB New Revised Braun Century S Braun Ability U.S. Winamac,IN 60% 40% 6.54% 0.00% CLEANSUPPY Cleaning Products for Detail o Dove Foreign Mexico 0% 100% 0.00% 0.04% COR-04-115 First Aid Kit 72 Piece Darling Fire and Safety U.S. Vancouver.WA 72% 28% 0.03% 0.00% COR-95-03-005 Triangle Reflector Kit Darling Fire and Safety U.S. Franklin Park,IL 100% 0% 0.04% 0.00% CRL-44NC Black CRL Neutral Cure Automot C.R.Laurence U S Los Angles,CA 60% 40% 0.02% 0.00% CUT-OVHDHT MR Overhead height decals-8'3" Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% CUT-TRANEXTRASP Ford Transit Extra Space Decal Cutting Edge Signs U.S. Twinsburg.OH 100% 0% 0.00% 0.00% CUT-TRANWARRANT Ford Transit warranty Decal Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% CUT-TRW LOGO TransitWorks Logo Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% CUT-WARCARD Warranty Service Card Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% DFS-5MB6HB99-S 58 abc Fire extinguisher w/br Darling Fire and Safety Foreign Mexico 0% 100% 0.00% 0.08% DFS-RS-5RW 1"x 50yd Roll red/white refle Darling Fire and Safety Foreign China 0% 100% 0.00% 0.04% DFS-RS-5RW 1"x 50yd Roll red/white refle Darling Fire and Safety Foreign China 0% 100% 0.00% 0.02% ELECT SUPPLIES All electrical supplies for In Endries Foreign China 0% 100% 0.00% 0.02% ELECT SUPPLIES All electrical supplies for In Endries Foreign China 0% 100% 0.00% 0.11% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.01% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.05% FASTENERS All Fasteners for Installation Endries Foreign China 0% 100% 0.00% 0.15% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.02% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.05% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.01% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.12% FASTENERS All Fasteners for installation Endries Foreign china 0% 100% 0.00% 0.02% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.01% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.07% FASTENERS All Fasteners for installation Endries Foreign China 0% 100% 0.00% 0.05% FR-IN1BOON000C0 Single-3PT 16"Mid-High CS Freedman Seating U.S. Chicago.IL 85% 15% 0.53% 0.00% FR-I N1BOON000S0 Single-3PT 16"Mid-High SS Freedman Seating U.S. Chicago,IL 85% 15% 2.12% 0.00% GEA-EMEXDEC Emergency Exit Decal Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.01% 0.00% GRAF-BACKUP Back-up Alarm Decal Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% GRAF-TIREPRESS tire pressure decal Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% GRAF-TPOVERLAY tire pressure overlay Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.00% 0.00% GRAF-WCLIFTOPER Wheelchair Lift Operation Deca Cutting Edge Signs U.S. Twinsburg,OH 100% 0% 0.01% 0.00% INPOW-ITM129T Transit Rear and Side Door Int lepower LLC U.S. Lewis Center,OH 60% 40% 0.22% 0.00% LAV-509-C Grommet for floor pass thru Lavanture Products Foreign China 0% 100% 0.00% 0.00% LOOM All Loom for Wiring Endries Foreign Canada 0% 100% 0.00% 0.00% LOOM All Loom for Wiring Endries Foreign Canada 0% 100% 0.00% 0.01% MAG-BU2000 A-24 Magnadyne back up alarm Magnadyne Foreign China 0% 100% 0.00% 0.02% MBW-20364 LOWER TRIM A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.18% 0.00% MBW-50035 TRANSIT HIGH BELT MOUNT A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.47% 0.00% MBW-50036-001 TRANSIT STANCHION POLE WELDMEN A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.11% 0.00% MBW-50039-001 Green Crush Tube 4-1/4" A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.02% 0.00% MBW-50039-003 Orange Crush Tube 5" A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.04% 0.00% MBW-50039-004 White Crush Tube 4-1/2" A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.02% 0.00% MBW-50045-004 10 GA SHIM PLT For Lift Instal A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.04% 0.00% MBW-50050-001 Triangle Kit Mounting Bracket A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.02% 0.00% MBW-50058-030 Bracket Weldment A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.25% 0.00% MBW-50058-030 Bracket Weldment A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.10% 0.00% MBW-50058-052 POWDER COAT FULL PASS SIDE TRE A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.15% 0.00% MBW-50058-057 FRONT FLAP A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.01% 0.00% MBW-50058-057 FRONT FLAP A&E Custom Manufacturing U.S. Kansas City,KS 100% 0%, 0.01% 0.00% MBW-50058-061 Short Tread Powder Coated A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.07% 0.00% MBW-890000 Seat Mounting Bracket A&E Custom Manufacturing U.S. Kansas City,KS 100% 0% 0.27% 0.00% MBW-890000 Seat Mounting Bracket A&E Custom Manufacturing U.S. Kansas City.KS 100% 0% 0.07% 0.00% MMC-9542K222 MBW-50058-064 McMaster-Carr Foreign China 0% 100% 0.00% 0.01% MP-NYL1X1X15 101015 NYLON FLOOR LIFT FILL Medallion Plasitc U.S. Akron,OH 100% 0% 0.02% 0.00% MP-NYLONFLOOR Transit Black Nylon FLoor Supp Medallion Plasitc U.S. Elkhart,IN 100% 0% 0.08% 0.00% MR-11Y12C Adhesive Hybond MC-5 Glue. Miami Rubber U.S. Cincinnati,OH 100% 0% 0,04% 0.00% NTEA-BLNK LBL Blank Label to Print Altered o NTEA U.S. Dearborn,MI 100% 0% 0.00% 0.00% Q8-6326A1-HR131 -Retractable lap/shoulder comb Q'Straint U.S. Ft.Lauderdale.FL 60% 40% 0.50% 0.00% QST-Q-8101-L CRT Deluxe Kit for L-track Q'Straint U.S. Ft.Lauderdale,FL 60% 40% 0.98% 0.00% SL-8705 Premium Web Cutter Sure-Lok Foreign China 0% 100% 0.00% 0.01% TR-TINT Transit Window Tint Todd J.Wilt U.S. San Diego,CA 100% 0% 0.57% 0.00% ZX2 Ford Transit Medium Roof Ford Motor Company U.S. Kansas City,MO 79% 21% 77.95% 0.00% Totals r'7 ii <0 i-'-t,112,'.ii-: Vehicle Material Subtotal 94.28% 5.72% Final Assembly Point:Kansas City,KS P.R. No. 20248 04/23/2018 CB Exhibit "B" 4/26/2018 lEpt Creative Bus Sales TX Comptroller Smart Buy RFP # 304T-18-070A1 Preparer: Jason Roy CATEGORY Unit Price 760D Base Model: Transit Works Transit 350 Wagon 2 ADA Base Body Price: $19,227.96 Chassis: 2018 T350D 3.2L 1-5 Diesel Engine,9600 GVWR Chassis Cost: $32,801.00 TX SmartBuy Options: $0.00 Agency Options: $4,367.55 Number of Base Model Info: Passenger . Vehicle Length Lift Position Wheelchair positions Seating 148" Rear 2 8 Number of Passenger Adjusted Model Info: Vehicle Length Lift Position Wheelchair positions Seating Sub-Total(Excluding Agency Options): $52,028.96 Total per Unit: $56,396.51 Quantity: 1 Total: $56,396.51 Proposal For: Port Arthur Transit Contact: Craig Brown Delivery Address: 320 Dallas Ave Port Arthur,TX 79331 Office: 409-983-8776 Mobile: Email: craig.brown@portarthurtx.gov Floorplan [ 1111 i 11 r i r ., =1Nt ! iiiiill I_ piliw _ I _ I— min ea ll WS---I 0 \| Included OO t' ons (_reohve Bus Sales ~�~ Transit Works-Transit 350 Ford Transit TW350 GVWR: 9,600 3.2L|'6 Diesel Engine Ford Select Shift 6 Speed Automatic 148" Wheelbase Medium Roof Wagon MWB Wagon 3/4" Plywood Floor 2 Rows of"L" in Floor for One Wheelchair Securement Location Altro Storm Flooring Braun Century 2 34"x 51' Platform Lift (Rear Door Mounted) ADA Interlock System ADA Lighting&Signage (1)AMF 4 Point Wheelchair Securement System with Lap&Shoulder Belts (2) Freedman Single Passenger Seats w/3pt Bets& Fixed Legs 2.5 lbs Fire Extinguisher 16 Unit First Aid Kit Triangle Reflector Kit Back UP Alarm Training CD's Emergency Exit& No Smoking Decals 24 Gallon Fuel Tank 16^Wheels &Tires Exterior Color:White Interior Color: Grey 1 +�. Agency Options 't..:---40,�Creative Bus Soles Manufacturer(Brand) Manufacturer's Item Description OTY Extended Price Catalog List Pnce Code/Part No (MSRP) CBS CB18-001 DELIVERY CHARGE-FOB CUSTOMER(PER MILE) 347 $572.55 $1.65 Transit Works Chassis 2019 Chassis in Ileu of 2018 1 $795.00 $795.00 Paint Paint PAT Paint Shceme&Graphics 1 $3,000.00 $3,000.00 TOTAL $4,367.55 F 1