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Home My WebLink AboutPOST: 05-22-2018 REGULAR MEETING POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur May 22, 2018 5:30 P.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms III. PROCLAMATIONS Proclamations I III. PETITIONS & COMMUNICATIONS A. Speakers (1) Greg Richard Regarding Forensic Audit Update (2) Amelia Adams And Charlie Dunn Of Texas Houser's Regarding City Of Port Arthur — Unmet Need (3) Warren Field Regarding Suggested Consideration When Planning For And Managing "Twenty Twenty Employees" AGENDA AY 22, 2018 III. PETITIONS & COMMUNICATIONS — CONTINUED B. Presentations (1) A Presentation By James Gilleylan Of The J-Quad Planning Group Regarding An Update On The Disaster Recovery Plan (2) A Presentation By Finance Director Andrew Vasquez Regarding The April 2018 Monthly Financial Report (3) A Presentation By Staff Regarding Local Funding Through CDBG - DR Disaster Recovery Funding I (4) A Presentation By Staff Regarding South East Texas Regional Planning Commission C. Employee Recognition — None D. Correspondence — None E. Discussion — None IV. PUBLIC HEARINGS — 6:00 P.M. None V. UNFINISHED BUSINESS — None VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: HD Second: TK Voting Yes: 7 Voting No: 0 ADOPTED 2 AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED A. Expense Reports (Al) Mayor Derrick Freeman Jr: Attend Small Town Summit Speaking Engagement On Tropical Storm Harvey Charlottesville, VA April 11 — 14, 2018 $1,356.32 (A2) Mayor Derrick Freeman Jr: Motiva Board Meeting Houston, TX May 9, 2018 $450.77 (A3) City Secretary Sherri Bellard: Texas Municipal Clerks Conference San Antonio, TX April 4 — 6, 2018 $1,021.48 B. Minutes April 24, 2018 Special Executive Meeting May 8, 2018 Regular Meeting May 14, 2018 Special Meeting C. Resolutions — Consent (1) P.R. No. 20193 — A Resolution Amending Resolution No. 17-301, Authorizing The City Manager To Execute A Correction To The Contract Amount From $947,581.78 To $974,511.48 With Excavation And Constructions, LLC For The 4th Street Improvements Project Resolution No. 18-193 AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (2) P.R. No. 20199 — A Resolution Amending The 2016 Community Development Block Grant (CDBG) Program By Reallocating Funds In The Amount Of $5,000.00 From The Gift Of Life And $17,480.00 From The Program Of Health Excellence To Legacy Community Development Corporation; And An Estimated Amount Of $44,540.00 From The 4th Street Reconstruction/Survey Projects To The Infrastructure Improvement Projects In The Downtown Disaster Recovery Area PULLED Motion: CM Second: KF Voting Yes: 7 Voting No: 0 REMOVED (3) P.R. No. 20211 — A Resolution Awarding A Contract To Pro Demolition, LLC, Of Fresno, Texas In The Amount Of $27,000.00., And Authorizing The Execution Of A Contract For The Demolition Of Seven (7) Dangerous Residential Properties (Group A), To Be Charged To Account No. 001-1052-517.59-00 (General Fund-Other Contractual Services) Resolution No. 18-194 (4) P.R. No. 20239 — A Resolution Authorizing The Second Year, First Renewal, For The Contract Between The City Of Port Arthur And CMM Construction Co. Inc., Of Beaumont, Texas For Placement Of Hot-Mix Asphaltic Concrete For The Projected Budgetary Impact Amount Of $250,000.00. Funding Is Available In Water Utility Department Water Distribution — Streets Account No. — 410-1253- 532.36-00 And Capital Improvement Capital Projects Account No. 307-1601-591.86-00 Resolution No. 18-195 4 AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (5) P.R. No. 20240 — A Resolution Authorizing The Execution Of A Community Development Block Grant (CDBG) Contract Between The City Of Port Arthur And Tender Loving Care Center For Children DBA Legacy Community Development Corporation In The Total Amount Of $22,480.00 For Housing Counseling Services Resolution No. 18-196 (6) P.R. No. 20246 — A Resolution Authorizing The Purchase Of One (1) 1/2 Ton Regular Cab Long Bed Truck From Moore CDJR Of Silsbee, Texas And One (1) 3/4 Ton Truck With Service Body From Silsbee Ford Of Silsbee, Texas For The Public Works Drainage Division For Replacement Due To Hurricane Harvey, For A Total Amount Of $47,265.84. Funds Are Available In 147-2300-901.92-00 Emergency Management Fund - Equipment, Project No. 082617 Resolution No. 18-197 (7) P.R. No. 20247 — A Resolution Authorizing The Purchase Of Eight (8) 2018 Champion Gasoline Powered Paratransit Buses From The State Of Texas SmartBuy Contract Through Creative Bus Sales Of Irving, Texas, In The Total Amount Not To Exceed $770,620.24. Funds Are Available In Grant TX 1553-2016-1-P1. Account No. 401- 1509-561.93-00 Resolution No. 18-198 (8) P.R. No. 20248 — A Resolution Authorizing The Purchase Of Two (2) 2018 Transit Works Diesel Powered Support Vehicles From The State Of Texas SmartBuy Contract Through Creative Bus Sales Of Irving, Texas, In The Total Amount Not To Exceed $112,793.02.00. Funds Are Available In Grant TX 1553-2016-1-P1. Account No. 401- 1509-561.93-00 Resolution No. 18-199 5 AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (9) P.R. No. 20254 — A Resolution Authorizing The City Manager To Enter Into An Agreement With HHM & Associates, Inc., Of Austin, Texas For The Development Of Design Standards And Guidelines For The Designated Historic Sites, Districts And Zones In The City Of Port Arthur, Texas With A Projected Budgetary Impact Amount Of $30,186.39. Funding For This Agreement Will Be From The FY2017 Texas Historical Commission Certified Local Government ("CLG") Grant In The Amount Of $15,000.00, With Required City Participation Of $15,186.39 Available In Development Services/Planning Professional Services Account No. 001-1051- 517.54-00 Resolution No. 18-200 (10) P.R. No. 20256 — A Resolution Amending The 2017 Community Development Block Grant (CDBG) Program By Reallocating Funds In The Amount Of $200,000.00 From The Housing Rehabilitation And Reconstruction Project To The Downtown Housing Program To Include On-Site And Off-Site Infrastructure, Site Clearance, And Demolition Resolution No. 18-201 (11) P.R. No. 20258 — A Resolution Authorizing The City Manager To Execute An Amendment To The Three-Year Contracts With AT&T Through Texas Department Of Information Resources (TXDIR) For The Provision Of Voice, Data And Internet Communications, By Decreasing The Contract Amount By $9,326.16 To A New Total Amount Of $95,870.04 Per Year. Funding For This Service Is Available In Departmental Accounts: 001-1061-518.61-03 (Civic Center), 001-1101-521.61-03 (Police), 001-1121-522.61-03 (Fire), 001-1201-531.61-03 (Public Works Admin.), 001-1301-541.61-03 (Health), 001-1403-551.61-03 (Library), 410-1252-532.61-03 (Water Purification) Resolution No. 18-202 6 AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (12) P.R. No. 20259 — A Resolution Authorizing The Director Of Water Utilities To Purchase Various Degreasers And Biological Aids, Delineating Procedures For The Purchase Of Such Chemicals, With A Projected Budgetary Impact Of $60,000.00 From Account No. 410-1255-532.29-02, Treatment Chemicals Resolution No. 18-203 (13) P.R. No. 20260 — A Resolution Authorizing The City Manager To Accept The 2018 Brownfields Assessment Grant In The Amount Of $300,000.00 Resolution No. 18-204 (14) P.R. No. 20261 — A Resolution Authorizing The City Manager To Make Application To The U.S. Department Of Housing And Urban Development For A Community Development Block Grant In The Amount Of $1,074,979.00 And A Grant In The Amount Of $260,214.00 In Home Investment Partnership (Home) Funds And Authorizing The City Manager To Execute The City Of Port Arthur's 2018 Consolidated Annual Plan. The Consolidated Plan Will Be Submitted To The U.S. Department Of Housing And Urban Development Resolution No. 18-205 (15) P.R. No. 20263 — A Resolution Rescinding Resolution No. 18-158 In Its Entirety, Which Authorized An Amendment To Section 8 - Delinquent Tax Suits To The Contract Between The City Of Port Arthur And Jefferson County, Texas For Collections And Assessment Services Resolution No. 18-206 • AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (16) P.R. No. 20264 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract With SpawGlass Building Services Of Beaumont, Texas For Roof Maintenance And Repair At 501 Procter Street In An Amount Not To Exceed $19,137.00 Resolution No. 18-207 (17) P.R. No. 20265 — A Resolution Approving An Economic Development Conditional Grant Agreement Between Joe's Shopping Plaza, LLC And The City Of Port Arthur Section 4A Economic Development Corporation Resolution No. 18-208 (18) P.R. No. 20267 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Terminate The Commercial Real Estate Listing Agreement With Hayes Real Estate For The Commercial Listing Services Of 501 Procter Street In Port Arthur Texas Resolution No. 18-209 (19) P.R. No. 20268 — A Resolution Authorizing The Second Year (First Renewal) Of The Contract Between The City Of Port Arthur Section 4A Economic Development Corporation And Affordable Lawn & Tractor Service Of Port Arthur, Texas For Landscaping And Irrigation Maintenance At The Spur 93 Business Park In The Amount Of $28,500.00; PAEDC Funding Account No. 120-1429- 582.59-02 Resolution No. 18-210 8 AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (20) P.R. No. 20269 — A Resolution Authorizing The Second And Final Renewal Of The City Of Port Arthur Section 4A Economic Development Corporation Contract With Legacy Community Development Corporation ("Legacy CDC") To Manage The Affordable Housing Program At A Cost Not To Exceed $35,000.00 Per Year; PAEDC Funding Account No. 120-1429-582.54-11 Resolution No. 18-211 (21) P.R. No. 20270 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation Entering Into A Service Agreement With Kirksey's Sprint Printing Of Beaumont, Texas, For The Printing And Mail-Out Of The 7th Annual PAEDC Newsletter In An Amount Not To Exceed $12,000.00. Account No. 120-1429-582.59-06 Resolution No. 18-212 (22) P.R. No. 20271 — A Resolution Authorizing Amendment To Section 8 — Delinquent Tax Suits To The Contract Between The City Of Port Arthur And Jefferson County, Texas, For Collection And Assessment Services Resolution No. 18-213 (23) P.R. No. 20273 — A Resolution Ratifying The Repairs To Unit Number 2136, Street Sweeper, For Public Works Department, Drainage Division From Beaumont Freightliner, Beaumont, Texas, In The Amount Of $36,036.69. Funding Available In Hurricane Harvey Account No. 147-2300-901.42-00, Project No. 082617 Resolution No. 18-214 9 moommiiiir AGENDA MAY 22, 2018 VI. CONSENT AGENDA — CONTINUED (24) P.R. No. 20275 - A Resolution Authorizing An Amendment To Resolution 18-156 As It Pertains To Replacing The Purchase Of The Option 10 Flatbed Truck From Silsbee Ford, Of Silsbee, Texas With An Option 8 Flatbed Truck From Mid County CDJRF Of Port Arthur, Texas, With A Projected Budgetary Price Increase Of $8,099.11. Funds Are Available In 147-2300-901.92-00 Emergency Management Fund - Equipment, Project No. 082617 Resolution No. 18-215 (25) P.R. No. 20278 — A Resolution Authorizing The City Of Port Arthur To Accept A Payment In The Amount Of $1,913,353.00 From Texas Municipal League Intergovernmental Risk Pool (TML) As A Result Of Damaged Books, Shelving, Electronics And Materials At The Port Arthur Library As A Result Of Hurricane Harvey PULLED Motion: HD Second: CM ADOPTED AS AMENDED Resolution No. 18-216 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 20272 — A Resolution Ratifying The Repairs To Unit Number 1925, Street Sweeper, For Public Works Department, Drainage Division From Beaumont Freightliner, Beaumont, Texas, In The Amount Of $36,204.74. Funding Available In Hurricane Harvey Account No. 147-2300-901.42-00, Project No. 082617 Motion: HD Second: TK Voting Yes: 7 Voting No: 0 ADOPTED Resolution No. 18-217 io AGENDA MAY 22, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (2) P.R. No. 20274 — A Resolution Authorizing The City Of Port Arthur To Accept A Donation In The Amount Of $250,000.00 From Valero Energy Corporation To Fund The Water Utilities Department's Pipe Bursting Crew Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Resolution No. 18-218 (3) P.R. No. 20279 — A Resolution Confirming The Appointment Of An Acting Police Chief Motion: TK Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Resolution No. 18-219 B. Ordinances — Non-Consent (1) P.O. No. 6692 — An Ordinance Of The City Of Port Arthur, Texas, Adopting The Port Arthur Comprehensive Plan "Imagine Port { Arthur: Your Dream, Our Future" Pursuant To Texas Local Government Code Chapter 213 And Article XI, Section 4 Of The Port Arthur City Charter As Provided Herein; Repealing All Ordinances And Resolutions Inconsistent Or In Conflict Herewith; And Providing For Severability And Publication And Effective Date Thereof Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-21 iimmil H AGENDA MAY 22, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (2) P.O. No. 6695 — An Ordinance Authorizing The Execution Of A Special Warranty Deed To Sidney Carl And Jean Irene Little, As It Pertains To The Property Located At 580 Pleasure Pier Boulevard; Also Known As Pleasure Island Sea Cabins Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-22 (3) P.O. No. 6696 — An Ordinance Authorizing The Execution Of A Special Warranty Deed To Robert L. Bodin And Joyce A. Bodin As It Pertains To The Property Located At 1000 Southwind On Pleasure Island Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-23 (4) P.O. No. 6697 — An Ordinance Approving Amendments To The Articles Of Incorporation And Bylaws Of The City Of Port Arthur Section 4A Economic Development Corporation And Appointing Directors Motion: CM Second: KF Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-24 12 AGENDA MAY 22, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (5) P.O. No. 6698 — An Ordinance Of The City Of Port Arthur, Texas, Amending Chapter 110 (Utilities), Article III (Sewer) , By Adding A New Division (V) Titled "Fats, Oils, And Grease Capture, Disposal And Transportation", Prohibiting The Discharge Of Contaminated Materials, Directly Or Indirectly, Into The Waters Of The United States" And Providing Penalties For The Violation Thereof; Regulating The Capture, Transport And Disposal Of Fats, Oils, And Greases, As It Pertains To Commercial And Industrial Users Of The Collection System, And Providing For Publication Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-25 (6) P.O. No. 6699 — An Ordinance Amending The Zoning Ordinance Of The City Of Port Arthur By Creating Planned Development District No. 37 (PD-37) On Approximately 4.658-Acres Of Land, Part Of Lots 3, 4, 5, And 6, Block 12, Range "G", Port Arthur Land Company Subdivision, Port Arthur, Jefferson County, Texas (Violation Of This Ordinance Or The Zoning Ordinance Of The City Of Port Arthur Is Punishable As Provided In Section 1-13 Of The Code Of Ordinances As Amended By Fine Not Exceeding Two Thousand [$2,000.00] Dollars); And Providing For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication Date. (Z18-02) H&P Engineering & Construction Motion: KF Second: HD Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-26 13 AGENDA MAY 22, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (7) P.O. No. 6700 — An Ordinance Amending The Zoning Ordinance Of The City Of Port Arthur By Granting Specific Use Permit No. 232 (Sup #232) For Approximately 1.873-Acres Of Land Consisting Of Tract 81, Abstract No. 123 Dennis Gahagen [A.K.A. 3931 Martin Luther King, Jr. Drive, Pleasure Island], Port Arthur, Jefferson County, Texas For The Installation And Maintenance Of Two (2) Above-Ground, 16,000-Gallon Diesel Fuel Storage Tanks In The Heavy Commercial Zoned District (Violation Of This Ordinance Or The Zoning Ordinance Of The City Of Port Arthur Is Punishable As Provided In Section 1-13 Of The Code Of Ordinances As Amended By Fine Not Exceeding Two Thousand [$2,000.00] Dollars); And Providing For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication Date. (Z18- 03 - Lot, Inc.) Motion: KF Second: HD Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-27 (8) P.O. No. 6701 — An Ordinance Delineating The Number Of Authorized Police Officer Positions In The Police Department Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-28 A 14 AGENDA MAY 22, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (9) P.O. No. 6702 — An Ordinance Authorizing The City Manager To Delete An Assistant City Manager Position And Add Five (5) Positions In The Water Utilities Department For A Net Increase Of Four (4) Positions, Increasing The Total Authorized Positions From 113 To 117. Funding Will Be Transferred From Water Utilities Account Nos. 410-1251-532-11-00 To Account No. 410-1255-532- 11-00 Motion: KF Second: CM Voting Yes: 7 Voting No: 0 ADOPTED Ordinance No. 18-29 VIII. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On May 23, 2018. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ 15