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Home My WebLink AboutPR 20276: AUTHORIZING REPAIRS TO A D7R CATERPILLAR DOZER FOR PUBLIC WORKS City.of n ori r!lrur 1<•ras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 24, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Armando Gutierrez, Jr., Director of Public Works, RE: P. R. 20276 Introduction: Approval of Proposed Resolution No. 20276 for an engine rebuild for Landfill Dozer#1628 by, Mustang CAT of Beaumont, Texas, in an estimated amount of$28,213.25. Background: The Landfill division's D7R bulldozer is used to spread waste in the working face on a daily basis and its proper functioning is critical to the operations of the City's Landfill to prevent violation to the TCEQ Site Operating Plan. Mustang CAT was requested to assess the equipment and found various dry rotted hoses and coolant lines along with rust on the starter,battery and alternator. Other minor repairs/maintenance will also be performed at the time of servicing. Budget Impact: Funds are provided in account no. 403-1274-533.43-00, Public Works Department Landfill Division—Vehicle Maintenance. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. 20276, as discussed and/or outline above. /aw "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20276 05/16/18 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE REPAIRS TO UNIT NO. 1628, D7R CATERPILLAR DOZER, FOR THE PUBLIC WORKS DEPARTMENT LANDFILL DIVISION FROM MUSTANG CAT OF BEAUMONT,TEXAS,IN AN ESTIMATED AMOUNT OF$28,213.25. FUNDS ARE AVAILABLE IN THE PUBLIC WORKS DEPARTMENT LANDFILL DIVISION - VEHICLE MAINTENANCE ACCOUNT NO. 403-1274-533.43-00. WHEREAS, Unit no. 1628 is a 2007 model D7R Caterpillar Bulldozer; and, WHEREAS, this Unit is critical to the proper functioning and operations of the City's Landfill; and, WHEREAS, pursuant to Section 252.022(a)(2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and WHEREAS, Mustang CAT of Beaumont, Texas has assessed this unit providing quotes for necessary various repairs; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, THAT, in order to protect the health and safety of our citizens, the City Council hereby authorizes that Mustang CAT of Beaumont, Texas perform various repairs to Unit No. 1628, as delineated in Exhibit "A" attached hereto, with an estimated budgetary impact of $28,213.25; and, THAT, funding is available in Public Works Department Solid Waste Landfill Division Vehicle Maintenance account no. 403-1274-533.43-00.; and, P.R. No. 20276 05/16/18 aw THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: UOtig-ie g)‘) hej4E-0,tf al Tiz-1 s City Attorney APPROVED AS TO AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUNDS: Harvey Robinson Andrew Vasquez Interim City Manager Director of Finance 1, (tika ter'• Armando Gutierrez, Jr. Clifton Williams Director of Public Works Purchasing Manager P.R.No. 20276 05/16/18 aw Exhibit "A" P.R. 20276 05/16/18 aw Exhibit "A" MUSTANG eikt ESTIMATE 7990 Eastex Frwy. Beaumont Tx.77708 409-892-8412 CUSTOMER: DOC#: CUSTOMER NUMBER: 0588741 City Of Port Arthur ESTIMATE DATE:5/8/2018 OUR WORK ORDER NUMBER 8035650 YOUR PO NUMBER: SALES REP:Casey Jorgensen CONTACT: MACHINE MODEL: D7R SERIAL NUMBER: AEC01658 Justin Thomas HOUR METER: EQUIPMENT #: 1628 SEGMENT DESCRIPTION Parts LABOR MISC AMOUNT PM 4 $1,255.00 $1,400.00 $2,655.00 2 Flush Components $1,000.00 $944.00 $1,944.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION Moo I $2,255.001 $2,344.00 $0.00 SUBTOTAL $ 4,599.00 ESS $ 195.00 SUBTOTAL $ 4,794.00 TOTAL $4 4.794,00 Not Included is any Freight,or Applicabe Taxes Questions concerning this estimate? Call: Casey Jorgensen Customer Acceptance: Cell: 254-434-8245 THANK YOU FOR YOUR BUSINESS! 63 fR744.5-y3 2/3 �f� /6.,„73 ( • MUSTANG ' ESTIMATE 7990 Eastex Beaumont Tx.77708 409-892-8412 CUSTOMER: DOC#: CUSTOMER NUMBER:0588741 City of Port Arthur ESTIMATE DATE: 5/8/2018 OUR WORK ORDER NUMBER: B035650 YOUR PO NUMBER: SALES REP: Casey Jorgensen CONTACT: MACHINE MODEL: D7R SERIAL NUMBER: AEC01688 Justin Thomas HOUR METER: EQUIPMENT#: 1628 SEGMENT DESCRIPTION Parts LABOR MISC AMOUNT I Replace Dry rotted Hydraulic Hoses $4,000.00 $1,008.00 S5,008.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION $0.00 I $4,000.001 $1,008.00 $0.00 SUBTOTAL $ 5,008.00 E&S $ 195.00 SUBTOTAL $ 5,203.00 TOTAL $ 5 203,00 Not Included is any Freight, or Applicabe Taxes Questions concerning this estimate? Call: Casey Jorgensen Customer Acceptance: Cell: 254-434-8245 THANK YOU FOR YOUR BUSINESS! X63"��7yS'"3_ 4/3,)a MUSTANG CAT' ESTIMATE 79%:i Eas:cx Frwy. Beaumont Tx.77708 409-892-8412 CUSTOMER: DOC#: CUSTOMER NUMBER: 0588741 City of Port Arthur ESTIMATE DATE: 5/8/2018 OUR WORK ORDER NUMBER: B035650 YOUR PO NUMBER: SALES REP: Casey Jorgensen CONTACT: MACHINE MODEL: D7R SERIAL NUMBER: AEC01688 Justin Thomas HOUR METER: EQUIPMENT it: 1628 SEGMENT DESCRIPTION Parts LABOR MISC AMOUNT 2 Replace dry rotted Coolant lines $2,500.00 $2,500.00 s Repair lights,and backup alarm $1,000.00 $944.00 $1,944.00 7 Replace batterys,starter,and alternator due to rust and locked up $1,800.00 $1,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 S0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION $0.00 $5,300.00 $944.00 $0.00 SUBTOTAL $ 6,244.00 E&S $ 195.00 SUBTOTAL $ 6,439.00 TOTAL $ 6,439.00 Not Included is any Freight, or Applicabe Taxes Questions concerning this estimate? Call: Casey Jorgensen Customer Acceptance: Cell: 254-434-8245 THANK YOU FOR YOUR BUSINESS! 7G�-1a74/5-33. 413-bo ��- //off s MUSTANG cii ESTIMATE 7990 Eastex Frwy. Beaumont Tx.77708 409-892-8412 CUSTOMER: DOC#: CUSTOMER NUMBER: 0588741 City of Port Arthur ESTIMATE DATE: 5/8/2018 OUR WORK ORDER NUMBER: B035650 YOUR PO NUMBER: SALES REP: Casey Jorgensen CONTACT: MACHINE MODEL: D7R SERIAL NUMBER: AEC01688 Justin Thomas HOUR METER: EQUIPMENT #: 1628 SEGMENT DESCRIPTION Parts LABOR MISC AMOUNT 4 Replace Rear Gear Seals,retainers $945.24 $945.24 a Replace Air cleaner assembly $899.89 $899.89 10 Reseal Lift cylinders $1,500.00 $1,500.00 $3,000.00 11 R&I Lift Cylinders $500.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION $0.00 $3,345.13 $2,000.00 $0.00 SUBTOTAL $ 5,345.13 E&S $ 195.00 SUBTOTAL $ 5,540.13 TOTAL $ 5540.13 Not Included is any Freight, or Applicabe Taxes Questions concerning this estimate? Call: Casey Jorgensen Customer Acceptance: Cell: 254-434-8245 THANK YOU FOR YOUR BUSINESS! 1-03-/a71 j. <I;-06 7 ��- /&, ,g Dez - ) MUSTANG CAT ESTIMATE 7990 Eastex Frwy. Beaumont Tx.77708 409-892-8412 CUSTOMER: DOC#: CUSTOMER NUMBER: 0588741 City of Port Arthur ESTIMATE DATE: 5/8/2018 OUR WORK ORDER NUMBER: B035650 YOUR PO NUMBER: SALES REP: Casey Jorgensen CONTACT: MACHINE MODEL: D7R SERIAL NUMBER: AEC01688 Justin Thomas HOUR METER: EQUIPMENT #: 1628 SEGMENT DESCRIPTION Parts LABOR MISC AMOUNT 9 replace ehaust manifold, muffler, heat shields for the turbo S6,042.12 $6,042.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESTIMATE IS SUBJECT TO DISASSEMBLY AND INSPECTION $0.00 S6,042.12 $0.00 $0.00 SUBTOTAL $ 6,042.12 E&S $ 195.00 SUBTOTAL $ 6,237.12 TOTAL $ 6,237.12 Not Included is any Freight, or Applicabe Taxes Questions concerning this estimate? Call: Casey Jorgensen Customer Acceptance: Cell: 254-434-8245 THANK YOU FOR YOUR BUSINESS! Q 31Z 9 533. 413_‘o t //9ir ( -