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Home My WebLink AboutPR 20294: AWARDING A CONTRACT FOR MOD REMEDIATION OF THE OPERATION CENTER TO ACTION RESTORATION t City of ort rthu ^ Teras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 24, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Clifton Williams,Purchasing Manger RE: P.R. 20294—Mold Remediation Operation Center Introduction: City is requesting City Council approve P.R. No. 20294 authorizing the Council approval for Mold Remediation at the Operation Center by Action Restoration of Port Arthur,Texas in the amount of$101,673.50. Background: The Operation Center was damaged by the flooding caused by on Hurricane Harvey. Due to the extensive mold damage, the operation center is currently not in use. Total Safety tested for mold and asbestos and determined that only mold remediation was required, and provided a scope of work; Action Restoration provided a TIPS/TAPS quote based on that scope of work in the amount of$101,673.50. Budget Impact: Payment will be provided by funds received from insurance. (Account No. 147-2300-901.32- 00, Project No. 082617) Emergency Management Fund Recommendation: City is requesting City Council approve P.R. No. 20294 authorizing Mold Remediation of the Operation Center by Action Restoration of Port Arthur,Texas in the amount of$101,673.50 "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8182 * FAX 409.983.8294 P.R. No. 20294 05/24/2018 CEWJ Page 1 of 2 RESOLUTION NO. A RESOLUTION AWARDING A CONTRACT FOR MOLD REMEDIATION OF THE OPERATION CENTER TO ACTION RESTORATION, INC. OF PORT ARTHUR THROUGH TIPS/TAPS COOPERATIVE CONTRACT WITH THE PROJECTED BUDGETARY IMPACT AMOUNT OF $101,673.50. FUNDING IS AVAILABLE IN ACCOUNT NO. 147-2300-901.32-00 PROJECT NO. 082617 (EMERGENCY MANAGEMENT FUND) WHEREAS,the City's Operation Center located at 201 H.O. Mills sustained major flood damages during Hurricane Harvey; and WHEREAS, the moisture from the floodwaters has caused mold to form within the building making it unfit for habitation; and WHEREAS, it is deemed in the best interest of the City to address the health and safety concerns at the Operation Center; and WHEREAS, Action Restoration, Inc. of Port Arthur submitted a proposal for the mold remediation in the amount of$101,673.50 through TIPS/TAPS,a cooperative purchasing program; and WHEREAS, Charter 271 of the Local Government Code allows a city,by resolution of its governing body, to participate in cooperative purchasing programs, such as TIPS/TAPS, a purchasing cooperative, as an alternative to a formal bid process; and WHEREAS, pursuant to Resolution No. 12-008, the City of Port Arthur entered into an interlocal agreement with Region VIII Education Service Center for the participation in the Interlocal Purchasing System(TIPS/TAPS). NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to award the contract, in substantially the same form attached hereto as Exhibit"A",for mold remediation of the Operation Center to Action Restoration, Inc. of Port Arthur through TIPS/TAPS, with a projected budgetary impact amount of$101,673.50. Section 3. That,a copy of this caption be spread upon the Minutes of the City Council. P.R. No. 20294 05/24/2018 CEWJ Page 2 of 2 READ, ADOPTED AND APPROVED on this day of , A.D., 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary AP ROVED AS TO FORM: titatseI5 Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson Armando Gutierrez Interim City Manager Director of Public Works L Andrew Vasquez Clifto Wi iams, CPPB`• Director of Finance Purchasing Manager EXHIBIT "A" CONTRACT FOR MOLD REMEDIATION AT THE OPERATION CENTER THIS AGREEMENT, made this day of , 2018, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Action Restorations a(n) Corporation herein acting by and through hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein , OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be 14 calendar days from start date on Notice to Proceed. 2. The Contractor will perform work as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The CONTRACTOR agrees to perform all the work described in the proposal and contract documents and to comply with the terms therein for the rates stated in the proposal for a sum of$101,674.50. 6. The term "Contract Documents" means and includes the following: a) Agreement b) Proposal 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2018 A- 1 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY Signed on the day of 2018 ATTEST ACTION RESTORATION BY CITY SECRETARY A-2 j$3 L RESTORATIONACTI „)'IN 5215 Twin City Hwy Pt. Arthur, TX 77642 409-962-1647 Office 409-962-7650 Fax 1-800-218-9556 Toll PROPOSAL : TIPS PRICING May 17, 2018 RE: PUBLIC WORKS 201 H.O. MILLS RD PORT ARTHUR , TX Scope of Work: Mold Remediation following protocol provided by Total Safety in climate controlled areas. PRICE TO PERFORM WORK $94,580.00 (plus taxes if applicable) General: •All work will be carried out in accordance with all EPA, OSHA and TDH Rules, Regulations and Guidelines •The above pricing includes no replacement materials or systems including labor to install replacement materials or systems •Water and electricity shall be provided by customer at no additional charge to Action Restoration. Exclusions : .SF Rate is base on non restricted access to building. .Any down time resulting from access issues will be charged to client .SF Rate is also base on all utilities required to perform the scope of work be provided by owner at no charge to Action Restoration Action Restoration has been a member of the NADCA since 2010 Payment Terms: NET 30 Proposal Valid until JUNE 17,2018 Please feel free to phone me at 409-728-0763 should you have any questions concerning this proposal. Best Regards, Jonathan Morfin 409-962-1647-Office 409-728-0763—Mobil www.actiondki.com is RESTORATION 5215 Twin City Hwy Pt. Arthur, TX 77642 409-962-1647 Office 409-962-7650 Fax 1-800-218-9556 Toll May 17, 2018 Re: Water Service Center 201 H.O. MILLS RD PORT ARTHUR, TX T.I.P.S. RATES Thank you for allowing Action Restoration, Inc. to provide the following proposal to you for the HVAC duct and coil cleaning project listed above. We have been serving this industry for 17 years with over 10 million in specialty equipment. Action Restoration is a certified NADCA (National Air Duct Cleaning Association) company, HUB and WBE certified. All workers are trained and experienced in HVAC duct and coil cleaning. Action proposes to provide all labor, material and equipment to perform the following: Scope of Work: Action proposes to clean the HVAC duct in Public Works The scope of work will be performed and completed in a workmanship like manner. PRICE TO PERFORM WORK $7,093.50 (plus taxes if applicable) General: .Price includes 9458 sf of air duct cleaning. .A $80.00 cost will be added to each coil that is requested to be cleaned. •All work will be carried out in accordance with alt EPA, OSHA and TDH Rules, Regulations and Guidelines •The above pricing includes no replacement materials or systems including labor to install replacement materials or systems •Water and electricity shall be provided by customer at no additional charge to Action Restoration. Exclusions : .SF Rate dose not include detachment of HVAC coil or blower only contact HEPA vacuum per NADCA standard .SF Rate is base on non restricted access to building. .Any down time resulting from access issues will be charged to client .SF Rate is also base on all utilities required to perform the scope of work be provided by owner at no charge to Action Restoration Action Restoration has been a member of the NADCA since 2010 Payment Terms: NET 30 Proposal Valid until JUNE 17,2018 Please feel free to phone me at 409-728-0763 should you have any questions concerning this proposal. Best Regards, Jonathan Morfin 409-962-1647-Office 409-728-0763—Mobil www.actiondki.com 1