HomeMy WebLinkAboutPR 20174: REPLACEMENT OF TIRE TRUCK #1447 City ofX
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INTEROFFICE MEMORANDUM
Date: June 19, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Kevin Christopher, Equipment Maintenance ManagerKCJ
RE: P. R. 20174, Replacement of Tire Truck #1447
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of Proposed
Resolution 20174, authorizing the purchase of one (1) Ford Extended Cab Pickup for
the Equipment Services Division from Silsbee Ford, through the GoodBuy Purchasing
Program, in the amount of$42,134.60.
Background:
Truck#1447 is a 2002 Ford that was transferred to Equipment Services, by Transit, in
2009. The truck is utilized for mobile tire repair/replacement for the City's fleet.
Budget Impact:
The new truck has a cooperative purchasing price of$42,134.60 from Silsbee Ford
through GoodBuy Purchasing Cooperative and will be paid out of Account Number
625-1801-531.92-01. The City Council approved replacement in the current fiscal year.
Recommendation:
It is recommended that City Council approve the City Manager to purchase the
replacement truck as outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No.20174
06/06/2018 kc
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A ONE TON PICKUP
TRUCK FROM SILSBEE FORD OF SILSBEE, TEXAS THROUGH THE
GOODBUY PURCHASING PROGRAM FOR THE DEVELOPMENT SERVICES
DEPARTMENT, EQUIPMENT SERVICES DIVISION FOR A TOTAL
AMOUNT OF $42, 134 . 60, FUNDING AVAILABLE IN EQUIPMENT
REPLACEMENT FUND ACCOUNT NO. 625-1801-531. 92-01.
WHEREAS, Chapter 271 of the Texas Government Code allows a
city, by resolution of its governing body, to participate in
cooperative purchasing programs, such as GoodBuy, as an alternative
to formal bid process; and
WHEREAS, pursuant to Resolution No. 18-180, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with GoodBuy Purchasing Cooperative of the Education
Service Center, Region 2 ; and
WHEREAS, this truck will replace Unit #1447, a 2002 Ford F-350
that was transferred to Equipment Services Division from the
Transit Department in 2009 after seven (7) years in their fleet;
and
WHEREAS, this Unit is critical to the proper functioning and
operation of the City' s fleet operations (mobile tire repair) and
without this critical vehicle, the City' s fleet maintenance
operation would be unable to perform road tire repair service; and
WHEREAS, a copy of the GoodBuy Purchasing Cooperative contract
pricing worksheet for this vehicle is attached hereto as Exhibit
"A" ; and
WHEREAS, funds were budgeted and available for this purchase
in account number 625-1801-517 . 92-01; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That the City Council hereby authorizes the
purchase of a Ford Extended Cab Pickup shown in Exhibit "A"
attached hereto, to Silsbee Ford of Silsbee, Texas, in the total
amount of $42, 134 . 60 .
Section 3 . That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED, AND APPROVED, this day of ,
2018 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote : AYES :
Mayor: ;
Councilmembers : ;
NOES: .
Derrick Ford Freeman,
Mayor
ATTEST:
Sherri Bellard,
City Secretary
APPROVED FOR ADMINISTRATION:
Harvey Robinson,
Interim City Manager
Ronald "Ron" Burton,
Director of Development Services/
Asst . City Manager
APPROVED AS TO AVAIABILITY OF FUNDS:
Andrew Vasque ,
Director of Finance
ClWillliiams CPPB
Purchasing Manager
APPROVED AS TO FO' :
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P.R. No.20174
06/06/2018 kc
Exhibit "A"
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PRODUCT PRICING SUMMARY
GOODBUY 18-18 8F000 VEHICLES
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: CLIFF Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet@gmail.com
Product Description: 2019 FORD F-350 Date: May 31,2018
A. Bid Item: A.Base Price: $ 22,532.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
EXT.CAB F-350 UPGRADE $ 5,426.00 EXT.WHITE
3.73 LIMITED SLIP REAR END $ 390.00 REAR CAMERA
POWER EQUIPMENT GROUP $ 915.00 40/20/40 VINYL SEATS
RUNNING BOARDS $ 445.00 AIR
BRAKE CONTROLLER $ 270.00 6.2L V8
CRUISE CONTROL $ 235.00 6-SPD AUTO
AM/FM/CD/BLUETOOTH $ 550.00
LED BOX LIGHT $ 60.00
UPFITTER SWITCHS $ 165.00
BACK UP ALARM $ 140.00
Total of B.Published Options: $ 8,596.00
Published Option Discount(5%) $ (158.50)
C. Additional Options[not to exceed 25%I 5= 34.9 %
Options Bid Price Options Bid Price
GAS POWERED AIR COMPRESSOR W/HOSE $ 3,850.00 1000#LIFTGATE S 2.995.00
TWO EXTRA KEYS $ 299.10 DEALER SERVICES s 894.00
5 LB FIRE EXTINGUISHER $ 65.00
TWO ION LEDS AMB/BLUE SPLIT(GRILLE) $ 189.00
2 VERTEX CORNER LEDS AMB/BLUE(TL LMP) $ 158.00
WHELEN JUSTICE 50"LIGHTBAR $ 1,685.00
RKI WHITE STEEL HEADACHE RACK $ 345.00
SIDE MOUNT TOOL BOX(DRIVERS SIDE) $ 385.00
Total 01('. I npublished Options: $ 10,865.10
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
F. Contract Price Adjustment: $ -
G. Additional Delivery Charge: 0 miles $ -
H. Subtotal: S 41,834.60
1. Quantity Ordered I x K= S 41,834.60
J. Trade in: S -
K. GOODBUY Administrative Fee($300 per purchase order) 5 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 42,134.60