HomeMy WebLinkAboutPR 20314: RENOVATION OF THE OPERATION CENTER C'in'of - \
n r t rthur� �
Te'tr1s
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 12, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 20314 — Renovation of the Operation Center
Introduction:
Staff is requesting City Council's approval of P.R. No. 20314 authorizing renovation of
the Operation Center by SpawGlass Construction Corp of Beaumont, Texas in the
amount of $200,301.
Background:
The Operation Center was damaged by the flooding caused by on Hurricane Harvey.
Due to the extensive damage the Operation Center is currently not in use. Once the
mold remediation is complete, the City will begin renovation of the Operation Center.
A Buyboard quote was received by SpawGlass Construction Corp in the amount of
$200,301.
Budget Impact:
Payment will be provided by funds received from insurance. (Account No. 147-2300-
901.32-00, Project No. 082617) - Emergency Management Fund.
Recommendation:
Staff is requesting City Council's approval of P.R. No. 20314 authorizing renovation of
the Operation Center by SpawGlass of Beaumont, Texas, through their Buyboard
contract in the amount of $200,301.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 a Port Arthur,Texas 77641-1089 a 409.983.8182 a FAX 409.983.8294
P.R. No. 20314
06/12/2018 CEWJ/gt
Page 1of3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SPAWGLASS CONSTRUCTION CORP. OF
BEAUMONT, TEXAS, THROUGH BUYBOARD COOPERATIVE
CONTRACT NO. 520-16 EZ1QC FOR THE RENOVATION OF THE
OPERATION CENTER, IN THE AMOUNT OF $200,301. FUNDING
FROM PROCEEDS RECEIVED FROM INSURANCE IN ACCOUNT NO.
147-2300-901.32-00, PROJECT NO. 082617 - EMERGENCY
MANAGEMENT FUND.
WHEREAS, the Operation Center was damaged by flooding from Hurricane
Harvey; and,
WHEREAS, the Operation Center is currently inoperable due to the damage
caused by the flooding; and,
WHEREAS, it is deemed in the best interest of the City of Port Arthur to address
the concerns of the Operation Center; and,
WHEREAS, SpawGlass Construction Corp. of Beaumont, Texas, has a
cooperative contract with Buyboard; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs,
such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process;
and
WHEREAS, per Resolution No. 02-341, the City entered into an interlocal
agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program ("Buyboard").
P.R. No. 20314
06/12/2018 CEW3/gt
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Manager is herein authorized to enter into a contract
with SpawGlass Construction Corp. of Beaumont, Texas, through BuyBoard Contract No.
520-16 ez1QC for the renovation of the Operation Center, in the amount of
$200,301.00, a copy of the estimate/quote is attached hereto as Exhibit "A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of June, A.D.,
2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
Mayor:
Councilmembers: ,
NOES: .
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No. 20314
06/12/2018 CEW]/gt
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Armando Gutierrez
Director of Public Works
Andrew Vasquez
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
APPROVED AS TO FORM:
Val Tizeno
City Attorney
EXHIBIT "A"
WILL BE PRESENTED AT OR BEFORE
THE COUNCIL MEETING