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Home My WebLink AboutPR 20300: SETTLEMENT OF A CLAIM IN THE ESTIMATED AMOUNT OF $750,000.00 MADE AGAINST tmlirp (SYNERGYNDS) City of ` )40 40 urt rthttr Texas INTEROFFICE MEMORANDUM Office of HR & Risk Management Date: June 13, 2018 To: Harvey L. Robinson, Interim City Manager From: Trameka A. Williams, Safety&Risk Mari lavII RE: A Resolution Authorizing the Settlement of a Claim in the Estimated Amount of $750,000.00 Made Against TMLIRP (SynergyNDS) Nature of the request: On August 30, 2017, many City properties sustained damages during the flooding from Hurricane Harvey. In an effort to stabilize said properties, TML-IRP contracted SynergyNDS to conduct recovery and disaster services including drying services, selective demoing, temporary offices/trailers and generator replacement. SynergyNDS conducted such services and continues to provide temporary office facilities (trailers). Estimated claims total $750,000.00. Staff Analysis, Considerations: The City of Port Arthur has insurance coverage through Texas Municipal League-Intergovernmental Risk Pool (TML). TML has agreed to reimburse Synergy directly on such covered property losses and expenses for which SynergyNDS managed and paid vendors directly in an estimated total of$750,000.00. Recommendation: I recommend approval of Proposed Resolution No. 20300 authorizing TML to reimburse SynergyNDS in an estimated amount of$750,000.00 for services provided to the City of Port Arthur to conduct recovery and disaster services in the aftermath of Hurricane Harvey. Budget Considerations: There will be no budgetary impact with this consideration. "Remember we are here to serve the Citizens of Port Arthur" P.R. NO. 20300 06/13/18 TAW RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN TEXAS MUNICPAL LEAGUE INTERGOVERNMENTAL RISK POOL FOR DISASTER RECOVERY SERVICES IN THE ESTIMATED AMOUNT OF $750,000.00 PROVIDED BY SYNERGYNDS DURING HURRICANE HARVEY WHEREAS, the City Council of the City of Port Arthur deems it necessary and appropriate to execute a contract (Exhibit "A") between Texas Municipal League Intergovernmental Risk Pool for disaster recovery services in the estimated amount of $750,000.00 provided by SynergyNDS during Hurricane Harvey; and, WHEREAS, in the face of the catastrophic damages due to Hurricane Harvey, the Texas Municipal League Intergovernmental Risk Pool ("TMLIRP") contracted with SynergyNDS, Inc. ("SynergyNDS") to provide TMLIRP with recovery management and disaster recovery services on its Members property losses caused by Hurricane Harvey and covered by TMLIRP. Many of the Members allowed SynergyNDS to locate vendors that could immediately provide emergency services to stabilize property and mitigate damages on covered property losses. With prior written authorization by TMLIRP, SynergyNDS may advance approved claim costs on behalf of covered TMLIRP Member property loss claims to vendors that provided such emergency services. If the Member agrees, TMLIRP will reimburse SynergyNDS directly on such covered property expenses; and, WHEREAS, TML will pay SynergyNDS directly for the services provided in "Exhibit B" and the cost of temporary office facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That, the facts and opinions in the preamble are true and correct. P.R. NO. 20300 06/13/18 TAW Section 2. That, the City Manager is hereby authorized to execute a contract between Texas Municipal League Intergovernmental Risk Pool for disaster recovery services in the estimated amount of $750,000.00 provided by SynergyNDS during Hurricane Harvey. Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2018, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager EXHIBIT " A " Texas Municipal League Intergovernmental Risk Pool Recovery Program Management In the face of the catastrophic damages due to Hurricane Harvey, the Texas Municipal League Intergovernmental Risk Pool ("TMLIRP")contracted with SynergyNDS, Inc. ("SynergyNDS")to provide TMLIRP with recovery management and disaster recovery services on its Members property losses caused by Hurricane Harvey and covered by TMLIRP. Many of the Members allowed SynergyNDS to locate vendors that could immediately provide emergency services to stabilize property and mitigate damages on covered property losses. With prior written authorization by TMLIRP, SynergyNDS may advance approved claim costs on behalf of covered TMLIRP Member property loss claims to vendors that provided such emergency services. If the Member agrees, TMLIRP will reimburse SynergyNDS directly on such covered property expenses. If you desire and agree that TMLIRP is authorized to reimburse SynergyNDS directly on such covered property losses and expenses for which SynergyNDS has managed and paid vendors, please have the appropriate official execute this document below. Name of TMLIRP Member Signature of Authorized Official Print Name of Authorized Official Title of Authorized Official Date EXHIBIT " B " EMERGENCY& STABLIZATION SERVICES (Drying Services,Selective Demo,Temp Office Trailers&/or Generator Replacement as directed by Adam or Kandace). 052 3374 Old Fire Station#6 3300 Memorial Blvd • Drying services,selective demo,temporary repairs. • $75,000 033 2928 Department Club 1924 Lake Shore Dr • Drying services,selective demo. • $30,000 169 2937 Civic Center(Barker Bldg) 649 Stadium Rd • Drying services,selective demo. • $15,000 194 5133 El Vista Community Center 615 Ellias St • Drying services, selective demo. • $27,000 431 3196 Community Groups/Police Substation Rymann Bldg 3248-39th St • Drying services, selective demo. • $60,000 520 2963 Storage (Old Armory Bldg) 3451 57th St • Drying services, selective demo. • $104,000 089 2932 Operations Center 201 W H.O. Mills Blvd • Utilities connections for temporary trailers, electrical evaluation, mechanical evaluation. • $10,000 429 5769 Water Utilities Service Center 111 H.O. Mills Blvd • Utilities connections for temporary trailers. • $30,000 079 2929 Municipal Garage 103 W H.O. Mills Blvd • Utilities connections for temporary office trailers,electrical evaluation, mechanical evaluation. • $3,000 051 2902 Fire Station#5 with Generator 6099 Lewis Dr • Drying services,temporary office trailer,generator repairs, generator replacement. • $40,000 053 3286 Fire Station#8/Generator 7800 9th Ave • Drying services, selective demo, temporary office trailer. • $42,000 *Costs identified are estimates based on initial invoices and reserves. Invoices are currently being audited after which actual costs will be determined. These costs do not include the ongoing rental of temporary offices/storage trailers.