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Home My WebLink AboutPR 20302: DRAINAGE GRANDALL, UNIT #2135 i% 3;�lrb:. Cityof :-4.,`. . ■+ ` 777 . or! rthur Teras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 19, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Kevin Christopher, Equipment Maintenance Manage`"`" RE: P. R. 20302, Drainage Gradall, Unit#2135 Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution 20302 authorizing replacement of the engine and in Gradall Unit 2135, with a budgetary impact of$42,782.54 to A &J Engine, Groves, Texas. Background: The Gradall is used to cut drainage ditches on a daily basis and is critical to the proper functioning and operations of the Drainage Division. The engine requires replacement, and transmission requires repairs due to Hurricane Harvey. In addition to those repairs, A & J Engine performed preventative maintenance on this piece of equipment in order to perform initial diagnosis. This allowed for completion of diagnostics and complete necessary repairs. Budget Impact: Funds available in Emergency Management Account Number 147-2300-901.42-00, Project Number 082617. Recommendation: The Equipment Services Division recommends approval of this resolution. Based on the purchase price ($244,057), along with the age (2 years), it is recommended that Gradall 2135 be repaired and put back in service. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20302 06/12/2018 kc RESOLUTION NO. A RESOLUTION AUTHORIZING RATIFICATION OF THE EMERGENCY REPAIRS TO UNIT NUMBER 2135, GRADALL, FOR PUBLIC WORKS DEPARTMENT, DRAINAGE DIVISION FROM A & J ENGINE OF GROVES, TEXAS, IN THE TOTAL AMOUNT OF $42 , 782 . 54 . FUNDING AVAILABLE IN HURRICANE HARVEY ACCOUNT NO. 147- 2300-901.42-00, PROJECT NO. 082617 . WHEREAS, Unit Number 2135 is a 2016 D152 Gradall; and WHEREAS, this unit is critical to the proper functioning and operation of the City' s Drainage; and WHEREAS, it is further authorized pursuant to Section 252 . 022 (a) (2) , of the Texas Local Government Code, a procurement necessary to preserve or protect the public health or safety of the municipality' s residents; and WHEREAS, this procurement is also authorized pursuant to Section 252 . 022 (a) (3) , of the Texas Local Government Code, because of unforeseen damage to public machinery, equipment or other property; and WHEREAS, these repairs are necessary to the proper function of the Gradall, without these repairs the equipment would not function properly potentially causing more damage to the unit . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That in order to protect the health and safety of our citizens, the City Council hereby authorizes the ratification and payment for such services on Unit Number 2135, as delineated in Exhibit "A" , to A & J Engine of Groves, Texas, in the total amount of $42 , 782 . 54 . Section 3 . That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of , 2018 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote : AYES : Mayor: • Councilmembers : ; • NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard City Secretary Otketilkay. ilitddlit, eJ5 A&J ENGINE SERVICE, INC. INVOICE REMIT:P.0 BOX 1222/3203 MAIN AVE. 26234 J GROVES,TX. 77619 Org.Est.#014037 Phone: 409-962-5749 Fax: 409-962-4819 INVOICE Work Completed: 06/01/2018 Date: 06/04/2018 CITY OF PORT ARTHUR 2016 -GRADALL-CUMMINS 6.7/ DIESEL P.O. BOX 1089 Lic#: 1358796 Odometer In : 0 Port Arthur, TX 77640 Unit#:2135 Office 409-983-8740 - Fax 409-550-6935 VIN#: 1FVACXDTX GHHK3592 Hat#: 23503 Engine Hrs In: 1185.0 Engine Hours Out: 0.0 Part Description 1 Number Qty Sale Ext Labor Description Ext ENGINE ASSY(PREV.P.0) 1.00 0.00 n/c DIAG INSPECT n/c 65H3L067 DIAG INSPECTION I OIL PAN W/CYL.HEAD 1,932.00 CORE ENGINE(PREV.P.0) 1.00 0.00 n/c TEST INJECTORS 360.00 C-65H3L067 WRECKER SERVICE IN/TWO LIFTS 1,035.00 GASKET SET, ENGINE-INCL. 1.00 0.00 n/c CLEAN REBUILD/CAL FOUR(4)INJECTORS 860.00 M-4376090 CLEAN DPF ASSY. 600.00 INJECTOR,FUEL 2.00 635.25 1,270.50 RECAL ECM/PROGRAM 340.00 445-120-177 0-RING, INJ. 4.00 5.10 20.40 EVAC/RECHARGE A/C 207.00 2430-210-081 RE-CAL INJECTORS 199.00 SEAL RING, COMP/INJ. 10.00 4.01 40.10 FLUSH TRANS.COOLER 287.50 FOOR-J01-453 WELD FUEL TANK 920.00 CONNECTOR,TUBE 6.00 80.92 485.52 REPROGRAM TCM 190.00 FOOR-J01-831 DYNO TRANS. 1,620.00 O-RING. CONNECTOR/TUBE 6.00 3.12 18.72 LABOR AT TRANS. 0/H 1,525.00 FOOR-J01-571 EPA WASTE FEE 45.00 0-RING, INJ. 6.00 4.16 24.96 HELPER LABOR 22 AT 50.00 1,100.00 FOOR-J01-026 REGEN UNIT 185.00 WASHER,BANJO 4.00 6.80 27.20 CLEAN SCR I EXHAUST 400.00 3818190 RECAL VGT ACTUATOR 150.00 WASHER,BANJO 1.00 8.03 8.03 CHECK ENGINE IN UNIT FOR NO START CONDITION 15,870.00 3963984 (UNIT FLOODED)AND NOTIFY CUSTOMER OF FILTER,CRANKCASE 1.00 81.47 81.47 STATUS-INSPECT UNIT/ENGINE COOLING CV5-2001 SYSTEM ENTERING CRANKCASE-REMOVE ENGINE OIL PAN W/FLUID ENTERING#4 CYL./ GASKETS,EGR COOLER 1.00 7.09 7-09 NOTIFIED CUSTOMER OF CONDITION PREP 5266422 ENGINE REMOVAL/ TUBE,OIL DRAIN/TURBO 1.00 67.38 67.38 JACK/SWING,BUCKET BOOM PER ACCESS ENGINE-INSTALL 4937741 REPLACEMENT ENGINE W/ALTERNATOR,STARTER,FAN SUPPORT, FAN CLUTCH, PRE-HEAT RELAY,SERP BELT, GASKET,TUBE 1.00 3.87 3.87 COMPLETE ENGINE FILTERS/FLUIDS-REMOVE TRANS PER 5264568 REPAIRS/FLUSH TRANS. COOLER-FLUSH FUEL TANK STUD TURBO 4.00 10.10 40.40 NOTING TANK R&R NEEDED PER INTERNAL CLEANING/CUT- WELD ACCESS HOLE-R&R EXHAUST SYSTEM/CLEAN DPF 5286984 AND SCR-INSTALL TRANS. PER REPAIR COMPLETION WI NUT,TURBO STUD 4.00------4.90 -- ---19.60 -DAMAGED-TCM/_REPLACE-SAME_WLREPROGRAM.- -_ _ . 5363462 REPROGRAM ECM-RECAL ACTUATOR AT VIGT-STARTED GASKET,TURBO OUTLET 2.00 9.32 18.64UNIT PER INSPECTION/I REPAIR PRESSURE CONTROL SOLENOID W/CLEANING AND RESEAL/CORRECTED HVAC, 5272448 SOLENOIDS/CONNECTORS AS NEEDED-CLEAN BATT TRMLS- TURBO ASSY/LESS ACTUATOR 1.00 3,577.26 3,577.26 CLEAN/FLUSH REAR DIFF/HUBS CLEAN FLUSH FRONT 3798327 HUBS-REPLACE AIR DRYER/FLUSH AIR TANKS-RAN AND CHECK/RE-GEN UNIT-CLEAN DEF TANK AND PUMP/ GASKET,EXHAUST/CLAMP UNIT 1.00 0.00 n/c REFURBISH FLUID AT SAME-ROAD TEST/PULLED DIAG AT TCXAM5014AM ENGINE/TRANS/W/SYSTEM CLEAR GASKET,AIR COMPRESS , HSG. 1.00 1.00 32.90 32.90 FRGHT.CHGS.AT MATL'S 620.22 )14r19TACI I if� v Page 1 of 5 Copyright(c)2018 Mitchell Repair Information Company,LLC invn'S 8.15.17c A&J ENGINE SERVICE, INC. INVOICE REMIT:P.O BOX 1222/3203 MAIN AVE. [ 26234 GROVES,TX_ 77619 Phone: 409-962-5749 Fax:409-962-4819 Org.Est.#014037 INVOICE Work Completed: 06/01/2018 Date:06/04/2018 CITY OF PORT ARTHUR 2016 -GRADALL-CUMMINS 6.7/DIESEL P.O. BOX 1089 Lic#: 1358796 Odometer In: 0 Port Arthur, TX 77640 Unit# :2135 Office 409-983-8740 -- Fax 409-550-6935 VIN#: 1 FVACXDTX GHHK3592 Hat#: 23503 Engine Hrs In: 1185.0 Engine Hours Out: 0.0 Part Description /Number Qty Sale Ext Labor Description Ext 4896897 GASKET,OIL HSG. 1.00 289.82 289.82 4089238 LOCTITE/SEALER 1.00 18.95 18.95 24250 BRG. ,IDLER/TENSIONER 2.00 4.11 8.22 PM203FF BELT,ENGINE-SERP. 1.00 77.01 77.01 32241-065 GASKET,PTO 1.00 5.09 5.09 CHC35P74 WASHER,PTO SEALG. 1.00 7.14 7.14 5152148 RELAY PRE-TEST 1.00 23.51 23.51 684124-12-12 SENSOR, NOX-INL. 1.00 650.16 650.16 5295473RX SENSOR,NOX-OUT. 1.00 594.80 594.80 432684RX CLUTCH, FAN/COOLING 1.00 898.67 898.67 991455 SUPPORT, FAN 1.00 516.42 516.42 5283014 GASKET,TURBO/MNTG. 1.00 20.63 20.63 5263924 HARNESS 1.00 45.26 45.26 5291487 GASKET,DPF/HSG. 2,00 26.44 52.88 2871451 GASKET,DPF/HSG. 2.00 7.92 15.84 C3389250 GASKET,DPF 2.00 10.51 21.02 • STUD,AIR COMPRESSOR 2.00 9.75 19.50 1/MOH OIL, HYD. 1.00 176.02 176.02 THFC00813 ALTERNATOR 1.00 444.85 444.85 DEL2857 STARTER ASSY. 1.00 424.24 424.24 DEL29MT Page 2 of 5 Copyright(c)2018 Mitchell Repair Information Company,LLC invhrs 9.15.17d A&J ENGINE SERVICE, INC. INVOICE REMIT:P.0 BOX 1222/3203 MAIN AVE. 26234 GROVES,TX: 77619 Phone: 409-962-5749 Fax: 409-962-4819 Org.Est.#014037 INVOICE Work Completed: 06/01/2018 Date:06/0412018 CITY OF PORT ARTHUR 2016 -GRADALL-CUMMINS 6.7/DIESEL P.O. BOX 1089 Lic#: 1358796 Odometer in: 0 Port Arthur, TX 77640 Unit#:2135 Office 409-983-8740 -- Fax 409-550-6935 VIN#: 1FVACXDTX GHHK3592 Hat#: 23503 Engine Hrs In: 1185.0 Engine Hours Out: 0.0 Part Description /Number Qty Sale Ext Labor Description Ext SEAL,FRONT HUB COVER 2.00 2.19 4.38 3303024 ENGINE ENAMEL 1.00 27.80 27.80 6637642 GASKET-EXHAUST 2.00 4.31 8.62 4932615 GASKET-EXHAUST 2.00 16.99 33.98 2880215 GASKET, EXHAUST 2.00 7.91 15.82 2862337 GASKET-GOV. 1.00 1.53 1.53 B-GE24317 DRYER,AIR 1.00 568.64 568.64 K092871 CLAMP, HOSE 2.00 1.10 2.20 5208 CLAMP, HOSE 2.00 1.35 2.70 5210 CLAMP, HOSE 1.00 1.17 1.17 5212 CLAMP,HOSE 2.00 1.10 2.20 5206 TRML,EYE/ELECTRIC 2.00 0.69 1.38 1614R10 BOLT-NUT-WASHER 1.00 17.56 17.56 MISC. -B OIL, ENGINE (30 qts) 1.00 153.90 153.90 ROT 40 SEAL,A/C 2.00 4.03 8.06 24402 OIL,RAG-A/C 1.00 4.32 4.32 PAG 46 .. . . .. FREON,:A/C. 1.00.__:_ ._ .8.02__.. 8.02 81454 DYE,A/C SYSTEM 1.00 9.70 9.70 69079 FILTER,CAB AIR 1.00 20.19 20.19 AF26427 FILTER,FUEL-PRI. 2.00 38.84 77.68 FS19551 FILTER, FUEL-SEC. 1.00 43.92 43.92 Page 3 of 5 Copyright(c)2018 Mitchell Repair In'orrnation Conpany,LLC irwnrs$.15.17d A&J ENGINE SERVICE, INC. INVOICE REMIT:P.0 BOX 1222/3203 MAIN AVE. 26234 GROVES,TX:•77619 Phone: 409-962-5749 Fax: 409-962-4819 Org.Est.#014037 INVOICE Work Completed: 06/01/2018 Date:06/04/2018 CITY OF PORT ARTHUR 2016 -GRADALL-CUMMINS 6.7/DIESEL P.O. BOX 1089 Lic#: 1358796 Odometer In: 0 Port Arthur, TX 77640 Unit#:2135 Office 409-983-8740 -- Fax 409-550-6935 VIN#: 1 FVACXDTX GHHK3592 Hat#: 23503 Engine Hrs In: 1185.0 Engine Hours Out: 0.0 Part Description I Number Qty Sale Ext Labor Description Ext 33231 FILTER, FUEL-TRK./SEP, 1.00 13.08 13.08 LFP815FN FILTER, FUEL TRK/SEP. 1.00 12.69 12.69 33118 FILTER,TRANS. 2.00 105.06 210.12 HF28943 TREATMENT, FUEL 1.00 33.03 33.03 38555 FILTER, FUEL-SEC. 1.00 42.08 42.08 FF63009 FLUID,TRANS./TRANSYND.(13 1.00 650.50 650.50 gal.) 27101-CTCS ANTIFREEZE 5.00 26.92 134.60 AF888 TREATMENT, COOL SYSTEM 4.00 9.26 37.04 24056 FLUID,DEF (3.5 gal) 1.00 41.52 41.52 FGS000 MODULE,TRANS W/LABEL 1.00 1,088.13 1,088.13 29550691 FLUID,TRANS FLUSH (4 gal) 1.00 59.20 59.20 CAM-2 DIESEL FUEL/C/F 1.00 0.00 n/c • MISC. GASKET, CASE/TRANS. 1.00 29.33 29.33 295032830 GASKET,CONVERTER HSG. 1.00 49.78 49.78 29503288D KIT,SUCTION 1.00 101.41 101.41 295447850 • KIT,FILTER-4 IN.SUMP/INCL. 1.00 0.00 Nc 295489880. GASKET, REAR COVER 1.00 59.13 59.13 295343540 • SERVO-PRO PREMIUM 1.00 150.02 150.02 5235PR0 ... . .. . . PLUG 1.00 2.59 2.59 295127290 TUBE,SEAL-FILL 1.00 9.51 9.51 29546229 Page 4 of 5 Copyright(c)2018 Mitchell Repair Information Company,LLC imhrs 9.15.17d A.& J ENGINE SERVICE, INC. INVOICE REMIT:P.O BOX 1222/3203 MAIN AVE. ( 26234 GROVES,TX.--77619 Org.Est.#0140371 Phone: 409-962-5749 Fax:409-962-4819 INVOICE Work Completed: 06/01/2018 Date:06/04/2018 CITY OF PORT ARTHUR 2016 -GRADALL-CUMMINS 6.7/DIESEL P.O. BOX 1089 Lic#: 1358796 Odometer In : 0 Port Arthur, TX 77640 Unit#:2135 Office 409-983-8740 -- Fax 409-550-6935 VIN#: 1 FVACXDTX GHHK3592 Hat#: 23503 Engine Hrs In: 1185.0 Engine Hours Out: 0.0 Part Description I Number Qty Sale Ext Labor Description Ext KIT,THRUST/PLANITARY 1.00 124.74 124.74 29503387D LUBE, REAR DIFF-SYNTH.(5 gal) 1.00 91.10 91.10 VV9882 LUBE,FRONT HUBS 1.00 7.86 7.86 VV8-38 GASKET,AXLE/REAR 2.00 12.09 24.18 • 3566160C1 FLUSH,A.TANKS 1.00 82.74 82.74 59030 LUBE,CHASSIS 1.00 14.60 14.60 229 SUPPLY-SHOP 1.00 200.00 200.00 M/SC • Org.Estimate 14,336.72 Revisions 0.00 Current Estimate 14,336.72 Labor: 15,870.00 Parts: 14,336.82 Sublet: 12,575.72 SubTotal: 42,782.54 Tax: 0.00 Total: 42,782.54 [Payments-J Bal Due: $42,782.54 vehicle Received:6/1/2018 Customer Number:376 1 hereby authorize the above repair work to be done along with the necessary material and hereby grant you and/or your employees permission to operate the car or truck herein described on street,highways or elsewhere for the purpose to testing and/or inspection. An express mechanics lien is hereby acknowledged on above car or truck to secure the amount of repairs thereto.Warranty on parts and labor is one years or 12.000 mites whichever comes first. Warranty work has to be performed in our shop&cannot exceed the original cost or repair. Signature Date Page 5 of 5 Copyright(c)2018 Mitchell Repair Information Company.LLC invhrs 5.15.17d