HomeMy WebLinkAboutPR 20315: RENOVATION OF THE EQUIPMENT SERVICES BUILDING 777 i
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INTEROFFICE MEMORANDUM
Date: June 21,2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 20315 - Renovation of the Equipment Services Building
Introduction:
Staff is requesting City Council approval of P.R. No. 20315 authorizing the Council
authorizing the Renovation of the Equipment Services Building by SETEX Construction Corp
of Beaumont,Texas in the amount of$96,067.11.
Background:
The Equipment Services Building was damaged by the flooding caused by on Hurricane
Harvey. Due to the extensive damage the Operation Center is currently not in use. Once the
mold & asbestos remediation is complete, the City will begin renovation of the Equipment
Services Building. A Buyboard quote was received by SETEX Construction Corp in the
amount of$96,067.11.
Budget Impact:
Payment will be provided by funds received from insurance. (Account No. 147-2300-901.32-
00, Project No. 082617) Emergency Management Fund
Recommendation:
Staff is requesting City Council approval of P.R.No. 20315 authorizing renovation of the
Equipment Services Building by SETEX Construction Corp of Beaumont,Texas in the
amount of$96,067.11.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 a Port Arthur,Texas 77641-1089 * 409.983.8182 a FAX 409.983.8294
P.R. No. 20315
06/14/2018 CEWJ/gt
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SETEX CONSTRUCTION CORP. OF
BEAUMONT, TEXAS, THROUGH BUYBOARD COOPERATIVE
CONTRACT NO. 520-16 (CORE) FOR THE RENOVATION OF THE
EQUIPMENT SERVICES BUILDING, IN THE AMOUNT OF
$96,067.11; FUNDING FROM PROCEEDS RECEIVED FROM
INSURANCE IN ACCOUNT NO. 147-2300-901.32-00, PROJECT
NO. 082617 - EMERGENCY MANAGEMENT FUND.
WHEREAS, the Equipment Services Building was damaged by flooding from
Hurricane Harvey; and,
WHEREAS, the Equipment Services Building is currently inoperable due to the
damage caused by the flooding; and,
WHEREAS, it is deemed in the best interest of the City of Port Arthur to address
the concerns of the Equipment Services Building; and,
WHEREAS, SETEX Construction Corp. of Beaumont, Texas, has a cooperative
contract with Buyboard; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs,
such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process;
and
WHEREAS, per Resolution No. 02-341, the City entered into an interlocal
agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program ("Buyboard").
P.R. No. 20314
06/12/2018 CEWJ/gt
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Manager is herein authorized to enter into a contract
with SETEX Construction Corp. of Beaumont, Texas, through BuyBoard Contract No.
520-16 (Core) for the renovation of the Equipment Services Building, in the amount of
$96,067.11, a copy of the estimate/quote is attached hereto as Exhibit "A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of June, A.D.,
2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
Mayor: ,
Councilmembers: ,
NOES: .
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No. 20314
06/12/2018 CEWJ/gt
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Armando Gutierrez
Director of Public Works
Andrew Vasquez
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
APPROVED AS TO FORM:
Val Tizeno
City Attorney
EXHIBIT "A"
WILL BE PRESENTED AT OR BEFORE
THE COUNCIL MEETING