HomeMy WebLinkAboutPR 20321: CONTRACT WITH ECONO LODGE INN & SUITES, ACCOMODATIONS FOR EMERGENCY OR DISASTER TERM AGREEMENT P. R. No. 20321
06/21/18 gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING A NON-EXCLUSIVE CONTRACT WITH
ECONO LODGE INN &SUITES AS TO PROVIDE SERVICES, SUPPLIES,
ACCOMMODATIONS, OR CONFERENCE ROOMS IN THE CASE OF AN
EMERGENCY OR DISASTER WITH THE TERM OF THE AGREEMENT
FROM JULY 24, 2018 TO JULY 23, 2020
WHEREAS, the City Council had entered into an Emergency Agreement with Econo
Lodge Inn & Suites ("Company"), with said Agreement expiring on July 23, 2018; and
WHEREAS, the City of Port Arthur desires to enter into a non-exclusive contract
with Econo Lodge Inn & Suites as to provide services, supplies, accommodations, or
conference rooms in case of an emergency, as delineated in Exhibit"A", with the term of
the Agreement from July 24, 2018 to July 23, 2020.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City of Port Arthur is herein authorized to enter into a non-
exclusive contract with Econo Lodge Inn & Suites as to provide services, supplies,
accommodations, or conference rooms in case of an emergency, in substantially the same
form as delineated in Exhibit "A", with the term of the Agreement from July 24, 2016 to
July 23, 2018.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the Corporation.
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READ, ADOPTED AND APPROVED on this day of
A.D., 2018, at a Meeting of the City Council of the City of Port Arthur, by the following
vote: AYES:
Mayor:
Councilmembers:
NOES:
DERRICK FORD FREEMAN, MAYOR
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
J .jL
Valecia R. Tieno, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
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EXHIBIT "A"
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STATE OF TEXAS §
§
COUNTY OF JEFFERSON §
EMERGENCY NON-EXCLUSIVE CONTRACT (HOTEL)
WHEREAS, the City of Port Arthur and Econo Lodge Inn & Suites have an
existing Agreement that was approved by Resolution No. 16-114, which expires on July
23, 2018; and
WHEREAS, the City of Port Arthur and Econo Lodge Inn & Suites are herein
entering into this Non-Exclusive Contract as to provide services, supplies,
accommodations or conference rooms in case of a disaster; and
WHEREAS, a disaster is one that is declared by the Mayor, the County Judge,
the Governor, or by the President, for the area encompassing the City of Port Arthur.
NOW THEREFORE, the City of Port Arthur and the Company agree as follows:
(1) The Company presently provides services, supplies,
accommodations, or conference rooms to the public at 4500
Highway 73, Port Arthur, Texas.
(2) The prices for the services, supplies, accommodations, or
conference rooms may change due to fluctuations of supply and
demand. The Company agrees to provide the City with updated
price lists and inventories as reasonably requested and as needed
for planning of disasters.
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(3) In case of a declared disaster, the Company agrees that the "City"
or an affiliated governmental entity can enter its premises and take
such services, supplies, accommodations, and/or conference rooms
for the disaster and for the City's possible use as an emergency
operations center on the following conditions:
(a) The "Company" and the City of Port Arthur or the
affiliated governmental entity shall maintain an
agreed list of all specific services, supplies,
accommodations, or conference rooms taken, with
the time and date it was taken, who authorized the
taking, and the prospective use.
Description of Date Time City Official who I Prospective use
services, Taken Taken authorized it
supplies,
accommodati
ons, or
conference
rooms
The "City" shall provide the Company with the Agreed list within seven (7) days
of the services, supplies, accommodations, and/or conference rooms being taken.
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(b) The "City" will pay for the services, supplies,
accommodations, and/or conference rooms at the price for
the services, supplies, accommodations, or conference
rooms, which was advertised ten (10) days prior to the
declaration of disaster.
(c) The "City" shall pay for the services, supplies,
accommodations, and/or conference rooms used within
twenty (20) days after the provider provides an itemized
invoice, with a certification that the price being charged is
the posted price.
(4) In case of a disaster, the "City" has the option to secure the
premises and provide emergency electricity to the premises at the
cost of the City.
(4) It is at the sole discretion of the City as to whether to obtain
services, supplies, accommodations, and/or conference rooms from
any particular provider.
(5) This agreement commences from July 24, 2018 and shall continue
until July 23, 2020. It can be terminated with thirty (30) days
written notice by either party. Nevertheless, it cannot be
terminated by the provider during the period of the disaster.
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(6) Notice can be provided as follows:
CITY OF PORT ARTHUR
444 4th Street
Port Arthur, TX 77640
ATTN: City Manager
(409) 983-8100
PROVIDER:
ECONO LODGE INN & SUITES
4500 Highway 73
Port Arthur, Texas 77642
(409) 962-4500 (phone number)
(409) 962-2298 (facsimile number)
(email address)
SIGNED ON this the day of , 2018.
CITY OF PORT ARTHUR
By:
Harvey Robinson
Interim City Manager
SIGNED ON this the day of , 2018.
ECONO LODGE INN & SUITES
By:
Print Name:
Title:
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